RFQ- SOW.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

“REPLACE HVAC UNIT; BLDG. 08 AT BIG SPRING (FSA)”

Cropping Systems Research Laboratory (CSRL) USDA Service Center, Big Spring, TX

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

Project Title: “Replace 7.5-ton HVAC unit, Bldg. 08 (FSA unit), USDA-ARS, Big Spring, TX.

2.0 PROJECT CONTACT PERSONS: to be determined.

2.1 CSRL Mission Statement

The mission of the Cropping Systems Research Laboratory is to develop fundamental, long-range research programs in Plant Stress and Germplasm Development, Wind Erosion and Water Conservation, Cotton Production and Processing, and Livestock Issues. The overall mission is subdivided among four multidisciplinary research units. All major crops and soil types, and significant animal production exist within a 50-mile radius of the Laboratory. This diversity of cropping systems, soil types, and livestock industries allows Laboratory scientists the opportunity to relay their fundamental information directly to their applied counterparts in State Agricultural Experiment Stations, private industry, commodity organizations, and other user groups.

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

1. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a detailed technical proposal and detailed cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a detailed technical proposal and detailed cost proposal to provide material and services to replace a 7.5-ton HVAC unit at the CSRL, Big Spring, TX. in a correct and proper manner.

The contractor will provide a turnkey product to include, but not limited to, all materials as specified and the correct and proper installation of all material. Contractor will provide all permits as required.

1. The Contractor will work with Facility personnel to ensure project is accomplished in a timely manner.

1. The Contractor’s work shall adhere to the criteria stated within these project requirements and specifications.

1. Materials and Installation shall meet the applicable sections of the Uniform Federal Guide Specifications (UFGS). The UFGS specifications can be found listed on the Whole Building Design Guide Construction Criteria Base UFGS page at: https://www.wbdg.org/ccb/browse_cat.php?c=3.

1. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of contract award.

1. All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall be in compliance with the Codes listed in this section or as determined by the authority having jurisdiction.

1. Shutoff of utilities, if required, shall be scheduled no less than ten (10) working days in advance.

1. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

1. Clean up and removal of all debris from construction site once job is completed.

1. Building(s) will be occupied while construction is ongoing. Contractor will schedule work with location in order to allow location to meet current research needs. See also 6.0 Schedule.

1. The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

1. The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

4.2 Government Furnished Equipment\Services

1. The Government will be available to assist with the identification of possible other above ceiling or underground utilities but does not guarantee location of all utilities.

1. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.2 Existing Installations / Demolition:

a. Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

b. Owner typically reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

c. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical. Reference the remaining Contracting Package for more information.

5.4 Submittals:

a. Provide all per 4.1.

b. Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.6 Protection of Work and Property/Safety Requirements:

1. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

1. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

1. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

1. Contractor shall provide continuous monitoring for noise, dust, silica, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any anyone at CNRC exceed 75 db. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and for proposed work for the subsequent two weeks (a two week “look-ahead”) involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside occupied space.

1. Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

1. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets (SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

1. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

6. A Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least ten (10) working day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit request form will be supplied by Owner during pre-construction meeting for this project.

5.7 Temporary Facilities:

1. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

1. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR one (1) working day prior to the need.

1. Contractor to provide its own toilet facilities unless otherwise approved by CO and location during pre-bid site visit.

5.8 Materials and Equipment:

1. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

1. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during, and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting, personal injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR or their designee.

5.10 Warranty:

1. Submit data concerning the warranty, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

1. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on workmanship.

b. Extended equipment warranty(s), if required above or in Specs and Drawings.

c. Operation and maintenance data. Include the following, if applicable:

1. Operation and maintenance instructions.

2. Parts list, with recommended parts inventory.

3. Legible schematic of all wiring diagrams of installed electrical equipment, including control equipment, and changes made in the work including any in field modifications,

4. Copy of field pull sheet wiring as built notes. Pull sheets to include wire numbers and colors.

d. Invoice

6.0 Project Schedule: The Contract time for this project is to be completed within 7 days from the award of contract.

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