RFQ Solid Waste SAMs.pdf

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of Trash Removal Services for FPC Morgantown. This package contains all necessary information to submit a quote.

Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 for Commercial Items. Paragraph (t), System for Award Management (SAM), of this clause requires that all quoters doing business with the Federal Government to be registered in the SAM database. Quoters should include their Unique Entity Identifier (UEI) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitation, all quoters' SAM registration should include NAICS code 562111. Please ensure blocks 30A, 30B, and 30C are filled out on the SF-1449.

If you have questions about the System for Award Management (SAM), Government procurement in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline of Sept 25, 2026, at 09:00 a.m. Eastern Time. Quotes shall be submitted electronically via email to j5palmer@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification.

Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will not be considered.

This purchase order will be evaluated and selected based on the best value to the government with fair, reasonable, and responsible pricing. Past performance if applicable, and specifications.

Please submit any questions you may have in writing. Questions may be submitted via email to j5palmer@bop.gov

James Palmer, Supervisory Contract Specialist

Statement of Work:

Subject:

The Federal Bureau of Prisons, FPC Morgantown, intends to make a single award purchase order for Fiscal Year 2027 with firm fixed pricing for the provision of Solid Trash Removal at Federal Prison Camp located in Morgantown, WV. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and relocate for the FPC. The period of performance will be from the Effective Date of Award through end of Fiscal Year 2027.

(October 1, 2026, to September 30,2027)

Place of Performance

The services will be performed in the Facility Department of FPC Morgantown, located at 446 Greenbag Road, Morgantown, WV 26507. General information regarding the Bureau of Prison (BOP) is located at www.bop.gov.

Equipment:

Compactor: The FPC owns a trash compactor which is approximately 38 cubic yards in capacity. No rental will be required.

Open Top Unit: The Contractor shall make available to the FPC one (1), twenty (20) cubic yard open top construction, roll-off dumpster for rental. The container shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the open top unit.

Contractor vehicles:

The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

Termination:

This agreement may be terminated at any time throughout the duration of the fiscal year for failure to comply with the agreed upon terms and conditions, scheduling, or poor performance. Additionally, if funding should lapse or we no longer need services rendered the Government may terminate.

Schedule of Performance:

Trash Pick-up: The owned compactor will be picked up 2x per week. The open-top dumpster will be once per month and additional pulls as needed. Trash will not be segregated prior to pick- up. The "contents" of the compartment, including all garbage, refuse, and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from food service and other departments within the institution. The open top containers will be used solely for construction demolition material. The pick-up schedule may be altered to meet the needs of the institution and the FPC may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification of the FPC, complete the additional pulls within 24 hours. Extra pull charges will not differ from the normal contracted rate.

Removal and Disposal: The trash shall be removed and disposed of outside the Government premises. The disposal method shall be in accordance with Local, State, and Federal Government Health and Sanitation Codes and Regulations. The disposal of waste shall be in a legally and environmentally safe manner. The Contractor shall provide written documentation stating that the approved landfill meets all Local, State, and Federal regulations.

Cleanliness of Collection Area: Collection stations shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection area, including spillage and waste left or spilled in the area by the contractor user, shall be picked up by the Contractor, including all areas within ten (10) feet of the containers.

Receipts / Invoices: The Contractor shall provide copies of all weight slips and destination slips of all trash removed from FPC Morgantown. The receipts shall be addressed to the Contracting Officer's Representative (COR) at the FPC and shall be sent with the invoice for each month. The weight slips are not a basis for payment; they are for record keeping purposes. The landfill charges for the institution owned compactor and the rented, open top dumpster shall be listed on separate invoices. Each invoice shall provide tonnage amount and total amount charged for each.

Inclement Weather Schedule: Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer or Facilities Manager.

Holiday Schedule: When a scheduled collection falls on a Federal Holiday, the pick-up shall be made the following day at the regularly scheduled time at no additional cost to the Government.

Contract Completion: Upon completion of this contract, all Contractor furnished equipment must be removed from the institution before the final invoice can be paid.

Continuity of services: To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Contractor employees will be available to guide, direct or specifically orientate each Contractor employee.

Contract Administration Office (CAO): The Contracting Office at FPC Morgantown is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 70; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Ordering Official: Modifications may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for FPC Morgantown with an appropriate certificate of appointment. Each modification will identify the services schedule for that period. Orders can be issued orally, facsimile, mail, or electronic commerce methods. Modifications will take the form of a purchase request or purchase card acquisition form.

Contract Security/Investigative Requirements: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance.

The following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside an institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable

In addition to the above procedures, Contractor employees must agree to undergo a urinalysis test (for the detection of marijuana and other drug usage). If a test result is positive, the individual(s) shall be excluded, and the Contractor shall provide acceptable replacement personnel subject to the same security requirements. Before a quote can be considered for award, the Contractor must agree to submit to the all the above security requirements.