RFQ- Small Office Equipment Printing-Graphics~2.docx

ILLINOIS STATE BOARD OF EDUCATION

REQUEST FOR QUOTE (RFQ)

Small Office Equipment (Printing/Graphics) Maintenance Specifications:

The Illinois State Board of Education (ISBE) is seeking a vendor to provide on-site repair service and parts on an as needed basis on small office equipment in ISBE’s printing and graphics area. Below is a list of the equipment that will need maintenance:

Challenge-Tital 265 XG Paper Cutter Challenge 2 bit or 3 bit Drill Press DUPLO DSP-2000 Sheet Feeder Bell & Howell Baumfolder 600 series Other like printing/graphic equipment

Properly trained technicians should have a minimum 2 years’ experience servicing and maintaining the graphics equipment listed.

All service will take place at ISBE’s Springfield office located in the Alzina Building at 100 North First St, Springfield, IL 62777.

Expenses:

Vendor’s price quote must be and hourly rate inclusive of all labor, materials and travel expenses. Estimated total amount of hours for this contract will be 30 hours.

Effective Dates:

The term of this contract will be from July 1, 2021 through June 30, 2024.

Insurance:

Vendor shall, at all times during the Term of this Contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additional insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law; (d) a Professional Liability Insurance Policy with a limit of liability not less than $1,000,000 for each claim, and not less than $1,000,000 in the aggregate on an annual basis, for errors, omissions or negligent acts arising out of the performance of (or the failure to perform) professional services hereunder such as, but not limited to: systems analysis, system design, programming, data processing, consulting, system integration and information services. The Professional Liability coverage shall include contractual liability coverage in support of the Vendor’s indemnification agreements in favor of ISBE, shall be written on a “claims made” basis and must be maintained for a period of not less than three (3) years following the date of final payment to the Vendor for all such Services. The Vendor shall cause all its subcontractors to purchase and maintain insurance coverages identical to those required of the Vendor hereunder. Insurance shall not limit Vendor’s obligation to indemnify, defend or settle any claims.

Upon execution of this Agreement, the Contractor shall provide a copy of certificate of insurance evidencing the coverage described in this Section. The policy specified above shall be placed with an insurance company reasonably acceptable to ISBE.

Quotes Must Include:

· All-inclusive hourly rate for an estimated 30 hours of work

· Separate attachment verifying required previous experience of minimum 2 years’ experience servicing and maintaining the graphics equipment listed.

· Completed Forms B & Standard Certifications

· Bids must be submitted electronically

Notes to Vendor:

· All quoted prices must be valid for 30 days from date of submission. All prices must include all charges.

· No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· ISBE reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· Vendors are encouraged to register as a Small Business with the State of Illinois

· If you have questions about State of Illinois purchasing procedure, policy or payment please contact ISBE contact located below before placing your quote for consideration.

· Please note that all ISBE payments are processed by the Illinois Office of the Comptroller (IOC), ISBE is not responsible for the timeliness in which the IOC releases payment

· Vendors are encouraged to sign up for direct deposit with the IOC to ensure quicker payment processing: https://illinoiscomptroller.gov/vendors/direct-deposit-sign-up/

· Vendor payments with the IOC can be tracked here: https://illinoiscomptroller.gov/vendors/

· Answers to some questions may be found at ipg.vendorreg.gov

· Vendor may attach separate page describing its bid.

For Questions please contact: Jessica Crum at jcrum@isbe.net