RFQ SF-1449 SKW Janitorial Base Plus 4 OPTION YEARS.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z028-24-Q-SKWJANITORIAL

6. SOLICITATION

ISSUE DATE

09/14/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sector Key West SKC Katherine Johnson

b. TELEPHONE NUMBER (No collect calls)

305-292-8871 / 602-883-6364

8. OFFER DUE DATE/

LOCAL TIME

09/27/2023

11:00 AM, Eastern

9. ISSUED BY CODE D7

U.S. Department of Homeland Security U.S. Coast Guard Base Miami Contracting

909 SE 1st Ave

Miami, FL 33131

Telephone: (305) 415-7024 Email: Andrew.J.Johnson@uscg.mil

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED EDWOSB

SMALL BUSINESS 8(A)

NAICS: 561720

SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

USCG Sector Key West

100 Trumbo Road

Key West, Florida 33040

Phone: 602-883-6364

16. ADMINISTERED BY CODE G8

U.S. Department of Homeland Security U.S. Coast Guard Base Miami Contracting

909 SE 1st Ave

Miami, FL 33131

Telephone: (305) 415-7024 Email: Andrew.J.Johnson@uscg.mil

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800

Invoice Processing Platform (IPP)

LOG IN: ipp.gov

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM:

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

REQUEST A FIRM FIXED PRICE QUOTE FOR BASE

PLUS 4 OPTION YEAR JANITORIAL SERVICE

AGREEMENT AT USCG SKW JANITORIAL IAW

WITH THE STATEMENT OF WORK.

Service Contract Act WD # 2015-4583 Rev 06/30/23

See continuation sheet on page 2 for Option Year details.

(continued on next page)

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212 https://www.ipp.gov/

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

19.

Item No.

20.

Schedule of Supplies/Services

21.

Quantity

22.

Unit

23.

Unit Price

24.

Amount

1 BASE YEAR

Period of Performance:10/01/2023 – 09/30/2024

Plan Requested: SERVICE MAINTENANCE AGREEMENT

FOR JANITORIAL SERVICES.

12 MO $ $

2 OPTION YEAR 1

Period of Performance: 10/01/2024 – 09/30/2025

Plan Requested: SERVICE MAINTENANCE AGREEMENT

FOR JANITORIAL SERVICES.

12 MO $ $

3 OPTION YEAR 2

Period of Performance: 10/01/2025 – 09/30/2026

Plan Requested: SERVICE MAINTENANCE AGREEMENT

FOR JANITORIAL SERVICES.

12 MO $ $

4 OPTION YEAR 3

Period of Performance: 10/01/2026 – 09/30/2027

Plan Requested: SERVICE MAINTENANCE AGREEMENT

FOR JANITORIAL SERVICES.

12 MO $ $

5 OPTION YEAR 4

Period of Performance: 10/01/2027 – 09/30/2028

Plan Requested: SERVICE MAINTENANCE AGREEMENT

FOR JANITORIAL SERVICES.

12 MO $ $

TOTAL AMOUNT FOR BASE YEAR WITH

FOUR OPTION YEARS

Evaluation Criteria:

Evaluation – Technical Capability. The Government will evaluate the lowest-priced offeror’s Technical Volume to determine understanding of and adherence to all of the requirements outlined in the SOW.

An evaluation rating of technically “Acceptable” or “Unacceptable” will be assigned upon completion of the technical quote’s evaluation. If an offeror receives a technical rating of “Unacceptable”, it will not be considered for award.

Factor 1 - Technical Capability Ratings

Rating Definition

Acceptable Quote meets or exceeds the solicitation requirements

Unacceptable Quote does not meet all solicitation requirements

Evaluation – Price. The Government will evaluate the total price on SF-1449.

USCG will evaluate SF-1449 to determine whether the prices are fair and reasonable and adhere to the RFQ instructions. Evaluation of pricing will be based on the Total Evaluated Price (TEP). TEP is determined by the offeror’s total quantity price of all CLINs; it is calculated by combining the total price for the base period CLINs inclusive of the three option period CLINs.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the

Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administrator (Contract Specialist): Serves as the point of contact between the

Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contracting Officer: SK1 Andrew Johnson Telephone #: (305) 415-7024

E-Mail: Andrew.J.Johnson@uscg.mil

Quote Submission

Submit quotes to the Contracting Officer listed above via email. The following should accompany your quote:

-Include Company UEI in Block 17a

-Monthly Pricing, Annual Pricing broken down in 5 years

Send any questions to the Contracting Officer listed above.

Invoicing (Continuation of Block 18a from the SF 1449)

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing

Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve

Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and

ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

The following FAR Clauses are applicable:

FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998)

52.212-3 Offeror Representations and Certifications—Commercial Items. (Aug 2018)

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Aug 2019).

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.232-18 Availability of Funds.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting

Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause) http://www.acquisition.gov/far/html/Subpart%2017_2.html#wp1078175

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

52.232-19 Availability of Funds for the Next Fiscal Year.

Funds are not presently available for performance under this contract beyond ________. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond _____, until funds are made available to the

Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)