RFQ Security System comments~1.docx

Illinois Department of Employment Security

REQUEST FOR PRICE QUOTE

BidBuy# 21-427DES-ADMIN-B-19363

Quotes must be returned by 5:00PM December 23, 2020

The Illinois Department of Employment Security is soliciting quotes from businesses interested in providing the following item(s) for a 36-month period:

The Vendor will upon request, perform repair services and on semi-annual (twice per year) basis, provide preventative and remedial maintenance services to IDES’ Closed Circuit Television System located at 33 South State Street, Chicago, IL 60603. The current equipment requiring service are listed below:

Scope of Work includes:

· Semi Annually (twice per year) scheduled preventative maintenance

· Maintenance will include cleaning camera lenses and ensure the cameras are properly covering the points of entry throughout our 4 floors.

· After all the cameras are serviced check the display to ensure all are still correct

· Provide security manager a report of the cameras service and any issue found that needs correction

· All quotes for repair or replacement must be submitted to service manager for approval prior to each repair

· Hardware repair services

· On-call telephone support

· Emergency services

· Services calls

· Off-hour support

All work shall be performed by skilled technician who are experienced in this type of work and in accordance with regulatory requirements and/or manufacturer's recommendations. No subcontracting allowed.

VENDOR’S QUOTE TOTAL:

(Estimated Quantity x Rate Per Hour)

Total

Company Name: FEIN#:

Address:

Contact Person:

Telephone No.:

E-mail Address:

Notes to Vendor: All quoted prices must be a firm price based on the required commodity, equipment, or service and be valid for 90 days from date of submission. All quoted prices must include all anticipated expenses (e.g. transportation, freight, shipping, handling cost, etc.). No price increase will be accepted. In the event of a price decrease, the Agency is guaranteed to receive the lowest price. Vendor selection will be based on the lowest quoted price from the vendor best meeting the IDES’ requirements for goods or services. To facilitate the vendor selection process please complete the Vendor experience section and identify a minimum of two (2) references from an entity(s) other than the procuring agency within the space provided. Reference(s) should be someone who can speak to the quality, delivery, service, past performance and reliability as it relates to the service, equipment, or commodities of this quote. IDES reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for hardware, software, or services. Winning vendor will be chosen on low total bid for all products.

Signature: Date:

* BIDS MUST BE ENTERED INTO BIDBUY OR YOUR BID WILL BE CONSIDERED DISQUALIFIED

VENDOR EXPERIENCE

REFERENCES

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