RFQ Scope and Specs 1-9014.doc

REQUEST FOR QUOTATION

Goods and Services

2027 MV607 SBA LP (MV60H) Chassis (2) & Medium Duty AEV ETA Remount (2) Purchase Requisition Number 10009014 Issued By Toledo Fire and Rescue Department Date Issued October 16, 2026

Response Submission Date and Time

Tuesday, November 3rd, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The City of Toledo, Division of Fire and Rescue Operations, is soliciting bids for the purchase of two (2) new 2027 International MV607 SBA LP (MV60H) medium-duty chassis and the complete remount and refurbishment of two (2) existing ambulance patient care modules. The project shall include removal of the existing modules from their current chassis, necessary refurbishment and upgrades, installation onto the new chassis, and delivery of two fully operational, road-ready ambulances.

Minimum Specifications

The successful bidder shall provide all necessary equipment, materials, labor, and services to complete the following:

1. Chassis: Supply two (2) new 2027 International/Navistar MV607 SBA LP (MV60H) chassis, or approved equivalents, including all necessary frame modifications, mounting systems, electrical integration, and associated equipment.

2. Module Remount: Remove, inspect, refurbish, and securely remount the existing ambulance modules onto the new chassis, including replacement of mounting hardware, cab-to-module connections, exterior components, door hardware, seals, and related accessories.

3. Exterior Refurbishment: Complete exterior refinishing and repainting, installation of new department graphics, updated emergency lighting, compartment hardware, bumpers, protective trim, and related components.

4. Interior Refurbishment: Replace or upgrade interior flooring, cabinetry components, seating restraints, oxygen systems, HVAC equipment, electrical outlets, lighting, and other patient compartment equipment as specified.

5. Electrical and Emergency Equipment: Provide necessary electrical system upgrades, including vehicle control systems, emergency warning lights, sirens, communications equipment integration, inverter/charging systems, and shoreline connections.

6. Testing and Compliance: Completed vehicles shall meet applicable ambulance safety standards, including relevant CAAS and AMD testing requirements.

7. Warranty and Delivery: Bids shall include applicable chassis and remount warranties, all transportation and inspection costs, and an anticipated completion schedule. The desired delivery timeframe is approximately 6–9 months from the start of production.

Bid Requirements: Bidders shall provide an itemized proposal covering both completed vehicles, including chassis costs, remount services, refurbishment, equipment, freight, inspection, and any available trade-in credit for the existing chassis. Any exceptions or deviations from the requested specifications must be clearly identified.

LOCAL PREFERENCE

The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

REVIEW AND SELECTION CRITERIA

This bid is evaluated and selected based on “lowest and best” offer. The following factors determine “lowest and best:” bid price, past work/experience with the City of Toledo, MBE participation*, local preference, if applicable.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Project Paperwork*

· Line Items – will auto-populate with e-bid

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor*

· Itemized Proposal *Located on “Documents” tab in PlanetBids Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo

Division of Purchases and Supplies

One Government Center, Suite 2000

640 Jackson Street

Toledo, OH 43604 Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

· Bureau of Worker’s Compensation Certificate

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

This meeting is available to all interested parties. Preliminary Bid results will be available within one day on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

City of Toledo

One Government Center

640 Jackson Street

Toledo, Ohio 43604