RFQ SAM - 2877.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation shall not be issued. The solicitation number is RFQ# 70US0924Q70092660 and is issued as a Request for Quote (RFQ) for COMTAC V Headset w/ 5c Single & Dual Communication Compatibility. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2024-05 effective April 22, 2024. This solicitation is full and open competition and the associated North American Industry Classification System (NAICS) code 334310 (Audio and Video Equipment Manufacturing). The Government intends to award a firm-fixed price contract from this solicitation.

FAR 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2023) is applicable to this solicitation.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) and the specific evaluation criteria to be included in paragraph (a) of that provision is applicable to this solicitation.

Selection of award shall be based on Lowest Price Technically Acceptable. To be technically acceptable all requirements must be met in accordance with the attached Statement of Work. All specifications must be met or exceeded.

A completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services (NOV 2023) must be included with Offerors proposal. If you have completed the annual representations and certifications electronically through the System for Award Management (SAM), then provide a statement as such and it shall be verified.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation shall only be available by downloading the documents at the SAM Website at https://sam.gov. By submitting a response to this solicitation, the vendor shall be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

Offeror Questions/Clarifications

All offeror questions and clarifications pursuant to this RFQ must be requested to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Taylor Haire, taylor.haire@usss.dhs.gov no later than June 10th at 1:00 PM, EDT. No additional questions and/or clarifications will be accepted after that date and time. The Government reserves the right not to provide a response for any Offeror question/clarification. If the Contracting Officer determines that a request cites an issue of significant importance, the Government shall provide a written response to all offerors.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than June 12th at 1:00 PM. EDT.

Quote Submission Due Date

Quotes shall be submitted to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Taylor Haire. Taylor.haire@usss.dhs.gov no later than June 17th at 1:00 PM, EDT.

No late quotes will be accepted.

**This is a Brand Name requirement. Please see the Sole Source Justification document attached for more details**

STATEMENT OF REQUIREMENTS

COMTAC V Headset w/ 5c Single & Dual Communication Compatibility

1.0 Purpose:

The purpose of this Statement of Requirements is to procure COMTAC V Headset with 5c downlead providing both single and dual comm compatibility for the United States Secret Service Office of Protective Operations in support of Uniformed Division Critical Incident Planning & Response (CIPR) Office.

2.0 Statement of Requirements

The equipment is designed to specifically address and overcome the unique issues associated with today’s digital and multi-band portable radios used by law enforcement personnel. The COMTAC V headset is a next generation circum-aural headset with new noise cancelling, ambidextrous boom microphone, new environmental microphones for enhanced sound quality, a removable, interchangeable over the head stainless steel frame. The downlead cable connector design allows for seamless use with both single and dual comm push to talk use.

CLINs Description Quantity Unit Price Total (unit price

X Quantity) 0001 COMTAC V HEADSET w/

5c

- Downlead w/ Single

& Dual Comm

- Black

- Ambidextrous

0002 Revo NC! Speaker MIC w/ 8” Nexus 5c Downlead (3.5mm jack)

0003 Earphone Option 3.5mm Speaker Mics

0004 21GC Series: Peltor Headset (5C) Adapter Cable - 13" Lead

0005 21GC Multi-Comm Core:

Shorten Radio Cable Lead Option - 5"

0006 21GC: Single Paddle / Dual Switch Cable (Left Shoulder Routed) - 17" Lead

(Standard Zip Tie Mounting Included) Other Mounting options available

0007 21GC Series: Motorola APX Series Radio Connector - 19" Lead

0008 21GC Series: Motorola APX Series Radio Connector - 27" Lead

0009 21GC Series: Coiled 3.5mm Auxiliary Cable

0010 Atlantic Signal Black Carrying Bag

0011 Shipping 1

TOTAL

CONTRACT

VALUE

3.0 Contract Type: The Government will award a FFP award.

4.0 Delivery Date and Place of Delivery: Delivery will occur 120 days or better from the date of award. Orders should be shipped to one of the addresses listed based on type of shipment, ground, or freight.

DELIVERY ADDRESS: GROUND SHIPMENTS ONLY.

Communications Center (UDO-Supply) Attn: Sgt Angelique D. Tossie 245 Murray Lane, SW Bldg. T-5, Mail Stop 8509 Washington, DC 20223

DELIVERY INSTRUCTIONS: FOR FREIGHT DELIVERIES ONLY.

All freight requires screening prior to delivery to any USSS facilities, and will require two stops. Inbound freight delivery trucks must be directed to the vehicle inspections site before preceding to the drop off location.

Screening Site Address

1880 2nd St. SW, Washington DC 20536

Contact Info for Vehicle Inspection Site:

Main Line 202-525-4787

NOTE:

1. All delivery vehicles will be subject to explosive detection dogs.

2. Drivers will be met by Secret Service personnel at the site, to whom they’ll provide their bills of lading and / or any other documents pertaining to the cargo.

3. Small commercial vendors must adhere to the same standards, Boxes should be addressed to the drop off destination, which is:

Communication Center (UDO-Supply & Acquisition) Attn: Sgt. Angelique D. Tossie 3070 V Street NE Washington DC 20018

POC’s: Angelique D. Tossie - 202-636-2600 (Primary) or Joshua C. Adams II – 202-635-5275 (Secondary)

All freight deliveries must be preceded with an email to or phone call to a.tossie@usss.dhs.gov OR Joshua.Adams@usss.dhs.gov

Failure to notify of the delivery prior to delivery date may result in delays and additional fees. Please provide the following information for all freight deliveries by email:

• Name of Shipping Company and contact telephone number:

• Description of items shipped.

• Receivers point of contact with telephone number:

• Expected delivery date and time.

5.0 Contractor Deliveries:

All deliveries are the contractor’s responsibility. The contractor shall coordinate the deliveries with the Contracting Officer’s Representative (COR) or Office Point of Contact (POC) prior to the delivery, specifying the date and time. The contractor shall be responsible for off and on loading equipment and materials.

6.0 United States Secret Service (USSS) Points of Contacts

POC’s: Angelique D. Tossie 202-636-2600 (Primary) a.tossie@usss.dhs.gov or mailto:a.tossie@usss.dhs.gov mailto:Joshua.Adams@usss.dhs.gov mailto:a.tossie@usss.dhs.gov

Joshua C. Adams II 202-635-5275 (Secondary) Joshua.Adams@usss.dhs.gov

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS:

CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPFF Cost Plus Fixed Fee FAR Federal Acquisition Regulation FFP Firm Fixed Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager SOW Statement of Work TE Technical Exhibit mailto:Joshua.Adams@usss.dhs.gov

TM Time and Material TPOC Technical Point of Contact

USSS CLAUSES

All clauses will flow down from the chosen GSA Schedule.

ADDITIONAL TERMS AND CONDITIONS

HSAR 3052.242-72 Contracting officer's representative. (DEC 2003)

a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Representative (COR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to theContractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract.

b) The Contracting Officer cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

Unauthorized Use of the U.S. Secret Service Name In accordance with 18 U.S.C. 709, any contractor, except with the written permission of the Director of the U.S. Secret Service, who knowingly uses the words "Secret Service", "Secret Service Uniformed Division", "U.S.S.S.", "U.D." or any colorable imitation or such words or initials, in connection with or as a part of any advertisement, circular, book, pamphlet or other publication, play, motion picture, broadcast, telecast, other production, product or item, in a manner reasonably calculated to convey the impression that such advertisement, circular, book, pamphlet or other publication, product, or item, is approved, endorsed, or authorized by or by associated in any manner with, the U.S. Secret Service or the U.S. Secret Service Uniformed Division shall be punishable as follows: a corporation, partnership, business trust, association, or other business entity, by a fine under this title; an officer or member thereof participating or knowingly acquiescing in such violation or any individual violating this section, by a fine under this title or imprisonment for not more than one year, or both.

Electronic Submission of Payment Requests Electronic Submission of Payment Requests

a) Definition. "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.