RFQ S-84500-00005840 Milport Valve Repair.pdf

OregonBuys # S-84500-00005840

ATTN: Jen Smith Oregon Liquor and Cannabis Commission (OLCC) 9079 SE McLoughlin Blvd.

Portland, OR 97222

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER******

Return To: Jen Smith by 12:00 PM PST on 02/27/2023 via OregonBuys or Email:

jen.m.smith@oregon.gov Please include the OregonBuys number in the subject line: S-84500-00005840

RFQ Contact: Jen Smith jen.m.smith@oregon.gov

Requested Availability Date: Work must be completed by April 01, 2023

Description: Fire Main Shut-off Valve Repair at OLCC Milport Facility 1777 SE Milport Rd, Milwaukie, OR 97222

The OLCC Milport facility has 1 failed 8” fire valve that is located in a small underground vault at the back of the property. The valve failed in the open position.

• Project involves replacing one failed 8” Kennedy fire main shut off valve. The Yolk nut is broken.

• Valve is located in a small underground vault and is part of a two-valve double-check fire line manifold.

• Contractor doing the work must be licensed to do this type of work and have expert knowledge of underground fire piping.

• Contractor will be responsible for all permits, fees, and inspections if applicable.

• Contractor will be responsible for all lawn damage resulting in the repair-work and should calculate this cost into their bid. The vault is located approximately 300’ from the pavement.

• Contractor must insure that the fire system is back online in the same day as the repair work to prevent fire watch protocols from being implemented.

• Contractor will not set up any equipment that interferes with regular OLCC operations.

• 1 year workmanship guarantee is required on this project.

• Contractor to provide all parts and labor to complete this project to the satisfaction of

OLCC.

• The work schedule must be approved by OLCC Facilities staff prior to start.

• On-site work must be done on a Monday or Tuesday.

• All work must be completed by April 01, 2023.

• Since work is in an underground vault, appropriate underground protocol must be followed.

• May require vault pumping before entry.

• Fire system will be put in test and drained if needed by Contractor.

• Manifold must be supported in place before failed valve is removed.

mailto:egrodrig@osp.oregon.gov mailto:egrodrig@osp.oregon.gov

• If excavating outside the vault is required to gain access to pipes, Contractor will perform the digging.

• If existing vault is damaged by Contractor, Contractor must repair the new damages.

• All mating surfaces must be cleaned prior to installation of new valve to insure leak free connections.

• Immediately after the valve is installed (or rebuilt) and pressurized, OLCC will verify all connections and valve are leak free.

• Once project is determined to be leak free, jobsite will be cleaned up and all lawn damage repaired by Contractor.

• Contractor responsible to put fire system back online.

Quote Evaluation and Award: Quote submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State. “Best Value” is based solely on the evaluator’s determination of what best meets the needs of the Authorized Purchaser taking into account price and may also consider the following:

• experience,

• expertise,

• availability and resource capacity

Authorized Purchaser’s determination is final.

Questions: All inquiries about this RFQ should be emailed to the contact listed at the top of the page.

Any reference to brand names is meant as descriptive not restrictive.

Alternate bids will be considered on products, which meet or exceed products indicated on quote.

Vendor is to mark clearly alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

Vendor Name________________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Email :_____________________

All Pricing Must Be Held Firm For 30 Days

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