RFQ S-47100-00016291 Tenant Improvements Enterprise Oregon.pdf

Oregon Employment Department Contracts and Procurement Services 875 Union Street NE Salem, OR 97311

REQUEST FOR QUOTATION (RFQ)

***THIS IS NOT AN ORDER******

RFQ S-47100-00016291

Issuing Office: Oregon Employment Department Contracts & Procurement Services Agency Single Point of Contact:

Name: Ali Tate Address: 875 Union Street NE Salem, OR 97311 Phone: (503) 798-1735 Email: Ali.K.Tate@employ.oregon.gov

OFFER DUE DATE AND TIME: Monday, March 23, 2026 @11:00am

SUBMIT OFFER TO EMAIL: Ali.K.Tate@employ.oregon.gov

Vendor Name________________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Fax:________________________

1. Mandatory pre-bid meeting.

Agency will hold a mandatory pre-Bid conference. The purpose of the pre-Bid conference is to explain the RFQ requirements and to answer questions. Statements made at the pre-Bid conference are not binding upon Agency.

RSVP to SPC is REQUIRED o **This building is unoccupied. Access will require an RSVP to confirm site visit.

The pre-Bid conference will be held on March 17, 2026 at 9:30am (Pacific), located at OED Enterprise Work Source Office, 401 NE First Street, Ste G; Enterprise, OR 97828 mailto:Ali.K.Tate@employ.oregon.gov

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2. Scope of Services:

a) Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products which meet or exceed products indicated on quote. Vendor is to clearly indicate alternate proposals.

b) Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.

c) Bidders must provide a quote for:

DESCRIPTION: Tenant Improvements for Lease Building

• Project: Enterprise WorkSource Office – Tenant Improvements

• Location: 401 NE First Street, Suite G; Enterprise, OR 97828

Bidders must provide a quote for tenant improvements must/should also include the following features:

• ADA Restroom Improvements

• Door and Hardware Upgrades

• Main Office and Kitchenette

• Training Room Construction

• Painting

• Rekeying

• Contractor Responsibilities

• Hazardous Materials

SEE ATTACHMENT A – STATEMENT OF WORK FOR FULL DETAILS

3. Offer Submittal

a) Offers must be received on or before the Offer Due Date and Time at the location identified above to be considered. Agency, in its sole discretion, may extend the Offer Due Date and Time.

b) Offers will only be accepted by e-mail to the Single Point Contact email identified above.

c) Offers will not be accepted after the Offer Due Date and Time.

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4. Submittal Requirements

a) Offers must include submission of the Pricing Sheet (Exhibit No. 1) which must be signed by an authorized representative of the Offeror.

b) Offers must contain information about the company providing the services, including the number of years it has been in the field, and contain a description of the subscription services.

c) Offers must include a list of features provided by the subscription which contain at least 4 features listed in Section 3 above.

5. Evaluation and Award

a) Agency, in its sole discretion, may reject all Offers or cancel this RFQ at any time.

b) Submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State. “Best Value” is based solely on Agency’s determination of what best meets its needs, taking into account price as well as the following considerations:

• Experience,

• Features offered, and

• Other factors including, but not limited to o Quality o Delivery o Timeliness o Cost

c) Agency’s determination is final.

d) The Offeror with the most advantageous Offer will be awarded a contract. Agency may negotiate contract Terms and Conditions with the successful Offeror. Agency may award all or a portion of the Services requested, in its sole discretion.

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EXHIBIT 1

PRICING SHEET

DESCRIPTION: Tenant Improvements for Lease Building

THIS EXHIBIT MUST BE SUBMITTED – YOU MAY ATTACH YOUR PRICING SHEET IF NECESSARY.

MSA # (if applicable) _________

Vendor Name________________________________ Federal ID No:_____________________

Address:______________________________________ Phone:__________________________

City, State, Zip:_____________________________________ Fax:________________________

All Pricing Must Be Held Firm For 30 Days

DESCRIPTION QUANTITY PRICE PER

UNIT

TOTAL

Authorized Representative’s Signature Name and Title Date

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ATTACHMENT A

STATEMENT OF WORK

Tenant Improvement Specifications

PROJECT: ENTERPRISE WORK SOURCE OFFICE

ADDRESS: 401 NE First Street, Ste G; Enterprise, OR 97828

ADA COMPLIANT RESTROOM

o Add (1) vertical grab bar installed at ADA dimensions.

o Add (1) occupied/un-occupied deadbolt lock.

o Add (1) occupancy sensor to light fixture and/or wall switch.

o Tie exhaust fan to light switch/occupancy sensor (20-minute run time).

o Add blank cover plate to existing toilet paper dispenser.

o Add (1) new toilet paper dispenser at ADA dimensions (tile wall).

o Add or relocate (1) wall-mounted paper towel dispenser at ADA height.

o Relocate (1) sanitary seat cover dispenser at ADA height.

o Relocate (1) existing mirror at ADA height.

o Add insulated covers to under sink water shut-off valves (currently exists on plumbing pipes but not on shut-off valves).

o NO ADA OPERATOR or DOOR CLOSER NEEDED.

DOORS

Public Door (exterior) Install EXIT sign hard-wired light w/battery back-up.

Preference for stainless steel exit light with green letters.

Add (1) ADA door operator Quad 4000 System with toggle on/off switch for exterior glass store front door with ADA auto-assist buttons.

Preference for hard-wired ADA operator and push buttons, with auto shut-off hardware for after-hours operation when door is locked.

Install 110 power for ADA operator and EXIT light.

OED Public Door (interior hallway) 79 ¼” H x 36” W (fire-rated door) Install Von Duprin 99 Crash Bar on interior door with toggle lock (toggle to remain open during business hours).

Install (1) lever lock handle with push button lock (private office style lock).

Install half-light relight in the door.

Training Room Door (hallway) 79 ¼” H x 36” W Install new fire-rated metal door w/fire system magnet; rectangle relight in door and door closer.

Install timely frame, color to match interior scheme (dark brown).

Install new lever lock handle on door.

Install Cypher combination code lock on interior hallway side of door.

NO WORK REQUIRED for interior door.

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Interior OED Private Office 79” H x 36” W (non-fire rated wood door) Add motion sensor to light fixture and re-switch circuit as needed.

Exterior Staff Door (side of building) 83 ¼”H x 48”W EMERGENCY EXIT ONLY Install (1) lever lock handle.

Install Von Duprin 99 Crash Bar on interior door with toggle lock.

Install EXIT light, hard wired with battery back-up (stainless steel/green letters).

Remove plastic film from window.

EMERGENCY EXIT ONLY USE

Storage Room Door 79” H x 36” W Install (1) lever handle lock set (door closer not needed).

Install occupancy sensor on light fixture and re-switch circuit as needed.

Enclose electric wiring left open at light fixture (partial ceiling grid/tile needed).

**lever locking door handles above should have push button lock on interior side

Elevator Lobby Door Install (1) Cypher combination code lock on public hallway side of door.

Install (1) new lever lock classroom lock (no push button).

MAIN OFFICE AREA

Glue 3’ high area of panel to wall in one panel.

KITCHENETTE

Replace (1) faucet Model: Delta Essa Brushed Nickel Kitchen Faucet with Pull Down Sprayer, Modern Single

Hole Kitchen Sink Faucet, Single Handle, Arctic Stainless 9113-AR-DST Convert existing (1) receptacle to GFCI at Kitchenette counter, near sink.

TRAINING ROOM CONSTRUCTION

Demo/remove wall in main office to open into training lab (approx. 14’).

Finish wall ends and ceiling area to match existing.

Install (2) 2x12 beams OR engineered glulam or LVL (to be site verified by contractor). Wall is non-load bearing but does bear load of the drop ceiling.

Remove or relocate electrical and data in wall prior to deconstruction of wall.

Electric is fed from the bottom of wall or side to side in wall (not fed @ ceiling).

Replace carpet where wall is removed (carpet tiles are available in storage room).

Replace carpet tiles where stains exist (carpet tiles provided by owner).

Save base molding and paneling from demoed wall (if possible).

PAINTING (all walls) o Paint 1 coat of primer and 2 coats of paint in all rooms, doors and spaces.

o Painting is to occur above the wood paneling in all rooms.

o Room dimensions provided (attached).

o Wood paneling shall NOT be painted. Window/door trim shall NOT be painted.

RFQ S-47100-00016291 Tenant Improvements Enterprise Oregon Page 7 of 8 o Color specifications for neutral and accent colors to be provided by Tenant/Lessee.

REKEY OED SUITE

o Rekey (1) Public interior door to OED Suite (interior master).

o Rekey (1) Staff exterior door to match public door (exterior master).

o Rekey (1) Private interior Office door (interior master).

o Rekey (1) Storage Room interior door (interior master).

o Rekey (1) Training Room interior door (interior master).

o Provide (4) Schlag “C” hard keys for the interior master.

o Provide (6) Schlag “C” hard keys for the exterior master.

** Interior doors to be keyed to one interior master.

** Exterior doors to be keyed to one exterior master.

CONTRACTOR PAID AND MANAGED

o Permits and Inspections o Building Plans (if needed, obtain from City)

ABATEMENT OF ASBESTOS CONTAINING MATERIAL or LEAD BASED PAINT o Prior testing by Owner.

o Retest by Tenant (negative for asbestos and lead based paint) 3-2-26.

PROJECT CONTACT / ONSITE CONTACT

Tammy Adkins, Sr. Construction Project Manager Employment Department Property & Risk Management Tammy.D.Adkins@employ.oregon.gov 503-930-4454

PROCUREMENT CONTACT **Single Point of Contact for Bid** Ali Tate Procurement & Contract Specialist Employment Department Contracts and Procurement Section Ali.K.Tate@employ.oregon.gov

SCHEDULE BID CLOSING DATE

3/30 thru 4/17/2026 [Business Hours] Monday 3/23/2026

PROJECT START: 3/30/2026 PROJECT COMPLETION: 4/17/2026

mailto:Tammy.D.Adkins@employ.oregon.gov

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