RFQ S-44000-00007098_Lab Dishwasher~5.pdf

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Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00007098

Miele Laboratory glassware washer with powder dispensing & EcoDry function

***THIS IS NOT AN ORDER***

Submit your Offer information by 2:00 PM Pacific Time on June 8, 2023

Single Point of Contact (SPC): Daniel Robinson, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301

(503) 302-9747 Questions Email: daniel.k.robinson@dcbs.oregon.gov

1. Overview

This request for quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Occupational Safety and Health Division (Agency) to seek Offers1 for the purchase and delivery of one (1) Miele Laboratory glassware washer with powder dispensing & Eco-Dry function, or Agency approved equal. Equipment quoted must meet all the specifications and configurations listed in Section 2 below.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one (1) contract from this solicitation. The initial term of the contract is anticipated to be two (2) years with options to extend.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these services. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

1 “Offer” as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

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2. Mandatory Requirements and Specifications

Agency is requesting a specific brand and model and including part numbers for the requested equipment because Agency knows these specifications will be compatible and work in conjunction with the Agency’s existing dishwashing equipment and glassware.

If bidding an alternative brand, see Section 3 below, Offeror may use this information as guidance to confirm that their alternative brand meets the Agency requirements.

Offers must meet or exceed all the following:

2.1 Equipment:

Qty. 1 Part number: 10250020; PG 8583[WW AD PD 208V], Miele Laboratory glassware washer with powder dispensing & EcoDry function and the following components listed in Section 2.2 below.

2.2 Specifications:

A. Must have one (1) Part Number 10250020 - PG 8583 AE WW AD PD 3AC 208V 60Hz

USA

B. Must have one (1) Part Number: 9862340 - A 101 upper basket, open front C. Must have one (1) Part Number: 9862400 - A 150 lower basket for modules D. Must have one (1) Part Number: 11116960 - A 302/3 Module 4x8 injectors E. Must have one (1) Part Number: 9862560 - A 303 module for pipettes F. Must have one (1) Part Number: 11131690 - AK 12/1 Insert G. Must have one (1) Part Number: 3808360 - E 109 Half Insert for 21 Beakers 250ml.

H. Must be freestanding model that can be placed under a cabinet I. Must have outer casing of Stainless steel J. Must have AutoClose with Automatic door lock K. Must have Buzzer, acoustic signal at end of program L. Must have easy-to-service construction M. Application must be suitable for laboratories N. Capacity MUST allow for:

Qty. 128 Laboratory flasks per cycle Qty. 98 Pipettes per cycle

O. Performance data MUST consist of:

Circulation pump, Qmax in gal/min (L/min): 1892.5 (500) Shortest program cycle time: 29 minutes Maximum final rinse temperature in °F (in °C): 199 (93) Usable wash cabinet volume in L: 5.12 (145.00)

P. Controls MUST include:

TouchControl control system Touch on metal program selection Short cut buttons Max. delay start: 24 hours

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Programmability; programmable 14 Programs Free program slots: two (2) A0 value controls Automatic program restart Time-left display Program-cycle display Choice of display languages

Q. Water connection/drainage MUST consist of:

One (1) Cold water One (1) Cold water for steam condenser One (1) Hot water One (1) DI water Required flow pressure in kPa: 200-1000 Maximum delivery head for drain pump in inches (cm): 39 3/8 (100) Integrated water softener Maximum water hardness (cold water/hot water) in gpg (mmol/L): 10.7 (10.70) Drain pump [DN]: 0.86 (22) Waterproof water protection system

2.3 Safety / Compliance Requirements:

Dishwasher must include the following certifications:

A. IP safety class according to EN 60529: IP 21

B. EN 61010-1

C. EN 61010-2-040

D. c CSA u

2.4 Operational Requirements:

(A) Must have the following Standard electrical connections:

Electrical connection: 3 AC 208V 60HZ o Electric heater rating in kW: 5.40 o Total rated load in kW: 6.20 o Fuse rating in A: 20 o Length of power cord in ft (m): 5 (1.80)

Possible voltage variant o Electrical connection: 2 AC 208V 60HZ o Electric heater rating in kW: 5.40 o Total rated load in kW: 6.20 o Fuse rating in A: 30

2.5 Warranty and Support

Warranty must be two (2) years from the original ship date.

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2.6 Delivery

Agency requires delivery no later than June 30, 2023. If unable to meet that delivery date, Offeror must enter estimated delivery date in the Questions tab in OregonBuys and include that information on the detailed quote. Agency must know prior to June 30 if goods cannot meet the June 30 delivery date to determine if Agency can move forward with the purchase. Shipping will be F.O.B. Destination and shall be included on the Offer.

Delivery Address:

Accurate Corporate Services 9685 SW Ridder Rd Wilsonville, OR 97068

3. Brand Name or Equal To Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals. “OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard.

AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS

“EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC) All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to daniel.k.robinson@dcbs.oregon.gov .

Questions via phone or any other method will not be accepted.

5. RFQ Schedule Issued Date: May, 30, 2023 OregonBuys Bid Opening (Closing) Date: June, 6, 2023 @ 2:00 PM (PT)

6. RFQ Submission Process Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 10 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

6.1 Submission Requirements

To be considered, Offerors must:

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(A) Answer the mandatory questions on the Questions tab.

(B) Complete the Quote pricing on the Items tab in OregonBuys.

Line item 1: Miele Laboratory glassware washer with powder dispensing & EcoDry function. Price should be inclusive of all items and specifications listed RFP Section 2.1 through 2.3.

Line item 2: Warranty and Support. Price should be inclusive of all costs related to RFP Section 2.5.

Line item 3: Delivery Price should be inclusive of all costs related to RFQ Section 2.6.

If any of the line item pricing is included in the equipment purchase price, enter a bid amount of $0.00 for that line item.

(C) Attach a detailed Quote document in OregonBuys with the detailed pricing breakdown including any discounts. Include applicable payment terms.

(D) Attach equipment specifications in OregonBuys if bidding alternative brands.

Optional if bidding the specified equipment.

6.2 Offer Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Responses must be received no later than June 8, 2023 by 2:00 PM Pacific Time to be considered

7. Procurement Process

The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

8. Public Records The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

RFQ S-44000-00007098 Miele Laboratory glassware washer Page 6 of 7 to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination The Agency will be reviewing responses for the Offer that will best serve the interests of the contracting Agency. Award determination will be based upon price as well as considerations including, but not limited to, contractor responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days.

10.2 Protests will not be entertained.

10.3 Agency may require clarification to understand any response.

10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of an Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Other Required Information

12.1 Tax Identification Number:

The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

When requested by Agency (normally in an intent to award notice), or When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not execute the Contract until Agency has a properly completed W-9.

12.2 Business Registry:

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If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a

Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

13. Attachments:

Attachment A – Sample Contract Attachment B – Disclosure Exemption Affidavit