RFQ_S-44000-00006554 Atomic Absorption.pdf

RFQ S-44000-00006554 Agilent G8434AA 280FS AAS Page 1 of 8

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00006554

Agilent G8434AA 280FS Atomic Absorption Spectrometer (AAS) with GTA 120, PC and SpectrAA Pro software.

***THIS IS NOT AN ORDER***

Submit your Offer information by 2:00 PM Pacific Time on May 9, 2023

Single Point of Contact (SPC): Franie Wilkins, Procurement Specialist 350 Winter Street NE Salem, OR 97301 971-375-7759 Questions Email: frances.j.wilkins@dcbs.oregon.gov

1. Overview

This request for quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Occupational Health and Safety Division (Agency) to seek Offers1 for the purchase and delivery of one (1) Agilent G8434AA 280FS Atomic Absorption Spectrometer

(AAS) with GTA 120, PC and SpectrAA Pro software, or Agency approved equal. See Section 2 below for further specifications.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one (1) contract from this solicitation.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these goods. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

1 “Offer” as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

mailto:frances.j.wilkins@dcbs.oregon.gov

RFQ S-44000-00006554 Agilent G8434AA 280FS AAS Page 2 of 8

2. Mandatory Requirements and Specifications

Agency is including part numbers specific to the requested Agilent G8434AA 280FS Atomic

Absorption Spectrometer (AAS) because Agency knows these specifics will be compatible and work in conjunction with the Agency’s existing equipment. If bidding an alternative brand, see Section 3 below, Offeror may use these part numbers as guidance to confirm that their alternative brand matches the Agency requirements.

Equipment quoted must meet or exceed all the following specifications:

2.1 Equipment

Agilent G8434AA 280FS Atomic Absorption Spectrometer (AAS) with PC and SpectrAA Pro software.

Equipment, components and all additional accessories must be configured for the USA.

Equipment must include all the following:

(A) Qty 1 – Part # G8434AA: Agilent 280FS Atomic Absorption Spectrometer (AAS)

• with GTA 120,

• Fast Sequential design with eight lamp capacity,

• integrated SIPS power supply,

• Nitrous Oxide/Acetylene burner and

• UltrAA lamp control module,

• Including Installation and

• Introduction (initial overview training by the service engineer, done at the time of installation)

(B) Qty 1 – Part # G8443A: GTA 120 featuring:

• Constant Temperature Zone design,

• separate external and internal gas flows,

• 2 stage external gas flow for reduced inert gas consumption.

• Fume Extraction system – GTA

• Installation and

• Introduction (initial overview training by the service engineer, done at the time of installation)

(C) Qty 1 – Part # G8439A: SIPS 20 with the following configuration:

• dual pump sample introduction

• dilution system that eliminates the task of multiple standard preparation

• provides dilution of over-range samples.

• Installation only

(D) Qty 1 – Part # G1879B: Heat exchanger

• Includes installation and Introduction

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(E) Qty 1 – Part # SYS-AA-280-E:

• AA 280 System Enhanced Features

(F) Qty 1 – Part # 9910053900: Burner Cleaning and Alignment Card, 100/pk

(G) Qty 1 - Part # 210164000: Burner, air-acetylene Mark 7

• Compatible with Mark 7, VI and V spray chamber assemblies

(H) Qty 1 – Part # 210164100: Burner nitrous oxide-acetylene Mark 7

• Compatible with Mark 7, VI and V spray chamber assemblies

(I) Qty 1 – Part # 6910013100: O-ring burner base

• Fluorinated.

(J) Qty 1 – Part # 6910010500: O-ring burner base, nitrile.

(K) Qty 1 – Part #: 110634490 AA spray chamber, Mark 7 complete, 1/pk.

• For use with aqueous samples.

• Including mixing paddle,

• nebulizer block with integral nebulizer,

• pressure relief bung,

• liquid trap and drain tube (with integral float).

2.2 PC/Monitor/Software Specifications:

Offeror must provide a desktop computer with the all following specifications to be compatible with the requested equipment and existing Agency equipment. Agency does not require a printer.

(A) Desktop Computer Specifications:

(a) Manufacturer: Hewlett-Packard HP Z2G9

(b) Small Form Factor

(c) Operating System: Windows 10 Professional, 64 bit (English) 21H2

(d) Processor Type: Intel® Core i5 i5-12500

(e) Processor Speed: 3.0 GHz, 18MB cache

(f) Memory: 8GB DDR5-4800 nECC RAM

(g) Hard Disk: 512GB 2280 PCIe-4x4 NVMe Value M.2 SSD

(h) Optical Drive: 9.5mm Slim DVDRW Writer

(i) Graphics: Intel UHD Graphics 770

(j) Audio: HD Integrated Audio (Realtek ALC3252); 1 universal audio jack; 1 audio line out

(k) Communications: 2 Network Interface Cards (Ethernet) incl.

(l) 1x Integrated Intel I219LMPCIe GbE Controller and

(m) 1x HP Flex 1GbE Single Port NIC

(n) Front Ports: (2) Type-A SuperSpeed USB 10Gbps signalling rate port (1 charge port supports up to 5V/2.1A), (2) Type-A SuperSpeed USB 10Gbps signalling rate port, (1) Type-C SuperSpeed® USB 20Gbps signalling rate port (charge supports up to 5V/3A)

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(o) Rear Ports: (2) DisplayPort 1.4, (3) USB-A 480Mbps ports, (3) USBA 5Gbps ports, (1) HP serial port adapter

(p) Peripheral: HP USB Optical Mouse / HP No Keyboard Option

(q) Dimensions: 100w x 338h x 308l mm (when stood in vertical configuration)

(B) Monitor Specifications:

(a) HP P22 G4 22 FHD

(b) Native Resolution: 1920x1080 @ 60 Hz

(c) Viewable Area: 21.5 in (53.8cm)

(d) Pixel pitch: 0.247mm

(e) Brightness Ratio: 250 cd/m2

(f) Contrast Ratio: 1000:1 static, 8000000:1 dynamic

(g) Response Time: 5 ms gray to gray

(h) Aspect Ratio: 16:9

(i) Cables in box: 1 HDMI; 1 VGA, 1 AC power cable

(j) Display Inputs: 1 DisplayPort 1.2 (with HDCP support); 1 HDMI 1,4 (with

HDCP support; 1 VGA

(k) Power Supply: Internal

(l) Input Power: 100-240 VAC at 50/60 Hz

(C) Software Specifications:

(a) Must include SpectrAA Pro software for instrument control and analysis with the following:

i. Must provide Simple method development with the Surface Response

Methodology (SRM) wizard

ii. Must reduce downtime and running costs by tracking the operating lifetime of key consumables such as lamps, electrodes, and pump tubing

iii. Must display a variety of results, including final concentrations or raw signals

iv. Must have color-coded results to highlight out-of-range results, uncalibrated results, or other errors

v. Must report sample results in units independent of those used for calibration, and create reports in sequential or multi-element formats

vi. Must use RANDOM sample function to schedule urgent sample measurement immediately after the current sample is complete, then resume normal sequence

vii. Must simplify label entry with autocopy and unique pattern recognition, read barcoded samples directly, and import labels from laboratory information management systems (LIMS)

viii. Must ensure all current US EPA tests are built in to help ensure EPA compliance

1. Must have built-in technical controls to ensure

2. the security of your data,

3. control access, and

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4. facilitate compliance as defined by US FDA 21 CFR Part 11, EU

Annex 11 and similar national electronic record regulations.

2.3 Warranty and Support:

All equipment must come with an enhanced five-year warranty. Warranty begins after equipment is received at Agency.

2.4 Delivery

Agency requires delivery BEFORE June 30, 2023. In order to Bid, contractor must be able to deliver goods by June 30, 2023.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab Attn: Wayne Boyle 505 SE 12th Avenue Portland, OR 97214

3. Brand Name or Equal To

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC)

All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to frances.j.wilkins@dcbs.oregon.gov .

Questions via phone or any other method will not be accepted.

5. RFQ Schedule Issued Date: May 2, 2023 OregonBuys Opening (Closing) Date: May 9, 2023 @ 2:00 PM (PT) mailto:frances.j.wilkins@dcbs.oregon.gov

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6. RFQ Submission Process

Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 7 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

6.1 Submission Requirements

To be considered, Offerors must submit the following:

(A) Complete the Quote pricing on the Items tab in OregonBuys.

• Line item 1: Agilent 280FS Atomic Absorption Spectrometer (AAS)

Price should be inclusive of all items and specifications listed in RFQ Section

2.1

• Line item 2: Computer Hardware/Software

Price should be inclusive of all items and specifications in RFQ Section 2.2

• Line item 3: Warranty and Support

Price should be inclusive of all costs related to RFQ Section 2.3

• Line item 4: Delivery Price should be inclusive of all cost related to RFQ Section 2.4.

(B) Attach a Quote document in OregonBuys with the detailed pricing breakdown including any discounts. Include applicable payment terms.

(C) Attach equipment specifications in OregonBuys if bidding alternative brands.

• Optional if bidding the specified equipment.

6.2 Offer Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Responses must be received no later than May 9, 2023 by 2:00 PM Pacific Time to be considered.

7. Procurement Process The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective

Offeror is solely responsible for checking OregonBuys to determine whether or not any

Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

https://oregonbuys.gov/bso/view/login/login.xhtml https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://oregonbuys.gov/bso/view/login/login.xhtml

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8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

The Agency will be reviewing responses for the Offer that will best serve the interests of the contracting Agency. Award determination will be based upon price as well as considerations including, but not limited to, experience, expertise and contractor responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days.

10.2 Protests will not be entertained.

10.3 Agency may require clarification to understand any response

10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of a Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Other Required Information

12.1 Tax Identification Number:

The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

• When requested by Agency (normally in an intent to award notice), or http://www.irs.gov/pub/irs-pdf/fw9.pdf

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• When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not execute the Contract until Agency has a properly completed W-9.

12.2 Business Registry:

If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

13. Attachments:

• Attachment A – Sample Contract

• Attachment B – Disclosure Exemption Affidavit http://www.filinginoregon.com/index.htm