RFQ_S-27400-00012010_Installation_Door_Access_Panels_Final.pdf

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 1 of 16

REQUEST FOR QUOTE (RFQ)

S-27400-00012010

Best Value Analysis Process ODVA Access Control System Replacement Project

Quotes Due (Closing): December 3, 2024 at 3:00PM (PST)

Authorized Purchaser: Oregon Department of Veterans’ Affairs (ODVA)

Authorized Representative: Tina Reniere (Single Point of Contact) Phone: 503-551-5302 Email: Tina.H.Reniere@odva.oregon.gov

Facilities & Construction Project Manager: Troy Croff (Agency Contact) Phone: 971-388-8214 Email: Troy.Croff@odva.oregon.gov

Service Location Address: 700 Summer St NE Salem, OR 97301

Request Date: November 15, 2024

Quotes Due (Closing): December 3, 2024 at 3:00PM (PST)

Services: Access Control System Replacement at

ODVA Building

Issued to:

Contractors: MSA# IES Communications 0587

T1 Construction 0588 Integrated Solutions 0589

RFQ Submission Requirements:

Contractor shall provide RFQ Pricing Sheet form (see Exhibit A – RFQ Pricing Sheet) no later than 3:00PM (PST) on December 3, 2024, via Electronic Submission through OregonBuys Solicitation #S- 27400-00012010.

Service Description and History:

Oregon Department of Veterans’ Affairs (ODVA) is issuing this Request for Quote (RFQ) for the replacement of our current Paxton access control system with a new access control system with Verkada (“the Project”). Currently there are approximately 52 doors which are being controlled by card readers with several more door planned to be added during ODVA’s 2nd floor remodel project currently underway. ODVA is currently planning on having a total of 60 doors to be controlled by this new system at our building located at 700 Summer St NE, Salem OR 97301.

mailto:Tina.H.Reniere@odva.oregon.gov mailto:Troy.Croff@odva.oregon.gov https://oregonbuys.gov/bso/

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 2 of 16

The ODVA building was built in 1982, which the building has drop-ceilings in most locations.

However, some hard lids exist, which may require creativity in wire runs and potential drywall repairs. ODVA building has three floors plus and underground parking garage, making the building a total of 122,192 square feet. There is elevator access from the parking garage up to the third floor.

ODVA has conducted market research for the Project and found Verkada to provide the best system for the Agency’s needs and adds flexibility with other services which can be beneficial for the security of our building.

A majority of the second floor of the ODVA building is planned to be under construction toward the middle of 2025. This could provide better opportunity for the successful bidder to pull any wiring into many locations within this space (depending on the timing of this project and the phase of the second-floor remodel project at that time). Coordination between the successful bidder and the Agency Contact will be necessary.

Mandatory Bid Walk:

There will be a mandatory pre-bid walkthrough on Thursday November 21, 2024 at 2:00PM (PST).

This is an opportunity for the bidders to examine conditions, take measurements, and clarify any details or logistics. Please RSVP to Tina Reniere, Single Point of Contact (SPC) via email at:

Tina.H.Reniere@odva.oregon.gov (cc Agency Contact) by 5:00PM (PST) on Wednesday November 20, 2024, if you plan to attend. We will meet in the main lobby of the ODVA building. Parking is available in “vendor parking” adjacent to the SE corner of the ODVA building near the loading dock.

Vehicles must have commercial markings on their vehicle in order to utilize the free “vendor parking” at our building. Otherwise, metered parking is generally available.

Questions and Requests for Clarification:

All questions and requests for clarification regarding this RFQ must be submitted in writing by email, to the Authorized Representative no later than Tuesday November 26, 2024 at 3:00PM.

Project Timeline:

RFQ-Best Value Analysis Posted in Oregon Buys (on or before): November 15, 2024 Mandatory Pre-Bid Walk through: November 21, 2024 @ 2:00PM Questions and Answers End: November 26, 2024 @ 3:00PM RFQ-Best Value Analysis Submission Form Due: December 03, 2024 @ 3:00PM

The Project must be substantially completed by April 30, 2025 with the exception of the doors not yet installed during the second-floor remodel project. Pre-wiring and all infrastructure must in place for these areas by April 30, 2025 and final completion date of the Project within 60 days of notice to successful bidder of area being ready for final connections. Full completion of the Project is expected to be by December 31, 2025 (unless there are delays from the second-floor remodel project). Final invoice must be submitted to ODVA Accounts Payable email: ODVA.Invoices@odva.oregon.gov (cc Agency Contact) within 5 business days of the Project’s full completion date.

Service Requirements:

Awarded Contractor shall provide the following services for the Project:

• Replacement of existing Paxton access control system with Verkada access control system, reusing existing card readers. If existing card readers are not compatible with the new Verkada system, please provide alternates for replacement;

• Schedule all necessary inspections and provide copies of all inspection reports to the agency contact upon completion of the project (including the approved final inspection report);

• Obtain any necessary permits for the Project;

mailto:Tina.H.Reniere@odva.oregon.gov mailto:ODVA.Invoices@odva.oregon.gov

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 3 of 16

• Pricing to include up to 300 new replacement access cards;

• Provide specifications for cards recommended to be used with new Verkada system;

• Pricing for licensing/monitoring services based on both 3-year and 5-year term options through Verkada;

• Pricing for installation based on 60 doors;

• Pricing for 4-door controllers with an alternate for 16-door controllers;

• Pricing for any single-door controllers needed based on final layout of system (see Exhibit C

– Site Map as an example layout of the building);

• Pricing to include all electrical and low-voltage work, software and system setup, training, and any repairs to ODVA building, etc.;

• Provide estimate timeline to complete project from contract execution to completion of the Project;

• New Verkada system must be compliant with Verkada camera systems, for ODVA to potentially acquire in the future;

• Provide a simple transition from the Paxton system to the new Verkada system by installing the new access control system in a manner which will be fully operational prior to shutting down the old system (ODVA may wish to test the new system before it goes live);

• Provide information related to customer service and support (hours support is available, IM vs email vs phone call, any costs associated with support, etc.);

• Provide Operations and Maintenance (O&M) manual and materials to agency contact upon completion of the project;

• Work areas must be kept clean, safe, and free of hazards and debris at all times, and at the end of each workday;

• Ensure the building is secure at the end of each workday, including exterior doors and interior spaces behind electronic access-controlled doors;

• Paths to and from the work area, including any parking or staging areas must be kept clean and free of hazards and debris at all times. ODVA has vendor parking adjacent to the SE corner of the ODVA building which can be used for parking while work is in progress; as long as vehicles are clearly marked as commercial vehicles (signage, lettering, etc.).

Coordinate with the Agency Contact for guidance or questions on parking permits and regulations;

• Awarded Contractor shall be responsible for disposing of all existing materials, construction debris, etc.;

• Coordinating between the awarded Contractor and the Agency Contact with the two other state agencies who are currently leasing space in the ODVA building is very important, when carrying out the work being performed for the Project;

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 4 of 16

• Related to the work being performed on the third floor of the building: Criminal Justice

Information System (CJIS) clearance will need to be obtained (security clearance) by at least one of the awarded Contractor’s employees who will be onsite during the construction work. Department of Early Learning and Care (DELC), require security protocols be in place for any potential bidder’s employees who would access their offices unescorted. This process typically takes 30-45 days and requires fingerprinting, virtual training (approximately 1-hour), and a background check, which DELC will administer. DELC will provide guidance through the process. Contact Billie Grant by email:

Billie.B.Grant@delc.oregon.gov or by phone: 503-949-6712, for any questions on this process;

• Awarded Contractor must provide insurance in amounts and types listed in Exhibit D – Insurance Requirements;

• Awarded Contractor shall communicate regularly with the Agency Contact with progress updates, any issues and possible resolutions, work scheduling changes, etc. A weekly progress report and the next work schedule must be submitted via email to the Agency Contact at the end of each work week; any daily updates must be done via email, phone, or in-person to the Agency Contact as changes in the schedule occur or issues arise;

• Awarded Contractor may propose alternate materials to the Agency Contact to consider if specified materials are not available or would other cause Project delays;

• Awarded Contractors will not need to worry about Critical Services or E-rate funding, since they are not applicable to the Project;

• All Contractors must comply with all BOLI standards and regulations when submitting quotes over $50,000. This is all laid out in the BOLI handbook located on BOLI’s website:

https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%2 0FINAL%203.2.2022%20Electronic%20version.pdf; and

• Awarded Contractor shall follow the Classification of data for which the Contractor may have access to, or be exposed to, when this data is considered; Level 4 “Critical”. See Statewide Asset Classification Policy 107-004-050 on DAS Policy’s website:

https://www.oregon.gov/das/Policies/107-004-050.pdf.

See Exhibit B – Statement of Work Access Control System Replacement Project for more information.

mailto:Billie.B.Grant@delc.oregon.gov https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf https://www.oregon.gov/das/Policies/107-004-050.pdf

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 5 of 16

Exhibit A RFQ Pricing Sheet

Company Name:

Contact Name:

Address:

City, State, and Zip Code:

Phone Number:

Email:

Note: All quotes must be submitted with BOLI rates if they are over $50,000. Contractors must comply with all BOLI standards and regulations as laid out in the BOLI Handbook available on BOLI’s website:

https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL %203.2.2022%20Electronic%20version.pdf

Description Per Item

Labor Rates Materials Total

Technician work for Electrical and Low-Voltage $ $ $ Technician work for Software setup $ $ $ Installation of Access Control System with 4-Door Controllers (60 doors)

Installation of Access Control System with 16-Door Controllers (60 doors)

Door Access Cards (prefer 300) $ $ $ Licensing/Monitoring Fees 3-year Option $ $ $ Licensing/Monitoring Fees 5-year Option $ $ $ Maintenance and Repairs $ $ $ Training on Verkada System $ $ $

Contractor Signature: By signature below the undersigned certifies that they are authorized to act on the behalf of the quoter and will comply with all aspects of the quote herein.

Signature:

Name / Title:

Date:

https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 6 of 16

Exhibit B Statement of Work

Access Control System Replacement Project

The following outlines the key elements of the statement of work related to this project. Any questions or clarifications needed should be directed to the agency contact, who is the single point of contact, as listed below in this document.

Project Name: Access Control System Replacement

Agency Contact: Troy Croff Facility and Construction Project Manager Troy.croff@odva.oregon.gov 971.388.8214

Project Location: Oregon Department of Veterans’ Affairs (ODVA) 700 Summer St NE Salem, OR 97301

Mandatory Bid Walk:

There will be a mandatory pre-bid walkthrough on Thursday November 21, 2024 at 2:00PM (PST). This is an opportunity for the bidders to examine conditions, take measurements, and clarify any details or logistics. Please RSVP to Tina Reniere, Single Point of Contact (SPC) via email at:

Tina.H.Reniere@odva.oregon.gov (cc Agency Contact) by 5:00PM (PST) on Wednesday November 20, 2024, if you plan to attend. We will meet in the main lobby of the ODVA building. Parking is available in “vendor parking” adjacent to the SE corner of the ODVA building near the loading dock.

Vehicles must have commercial markings on their vehicle in order to utilize the free “vendor parking” at our building. Otherwise, metered parking is generally available.

Project Timeline:

RFQ-Best Value Analysis Posted in Oregon Buys (on or before): November 15, 2024 Mandatory Pre-Bid Walk through: November 21, 2024 @ 2:00PM Questions and Answers End: November 26, 2024 @ 3:00PM RFQ-Best Value Analysis Submission Form Due: December 3, 2024 @ 3:00PM

The Project must be substantially completed by April 30, 2025 with the exception of the doors not yet installed during the second-floor remodel project. Pre-wiring and all infrastructure must in place for these areas by April 30, 2025 and final completion date of the Project within 60 days of notice to successful bidder of area being ready for final connections. Full completion of the Project is expected to be by December 31, 2025 (unless there are delays from the second-floor remodel project). Final invoice must be submitted to ODVA Accounts Payable email: ODVA.Invoices@odva.oregon.gov

(cc Agency Contact) within 5 business days of the Project’s full completion date.

Project Description and History:

Oregon Department of Veterans’ Affairs (ODVA) is issuing this Request for Quote (RFQ) for the replacement of our current Paxton access control system with a new access control system with Verkada (“the Project”). Currently there are approximately 52 doors which are being controlled by card readers with several more door planned to be added during ODVA’s 2nd floor remodel project currently underway. ODVA is currently planning on having a total of 60 doors to be controlled by this new system at our building located at 700 Summer St NE, Salem OR 97301.

mailto:Troy.croff@odva.oregon.gov mailto:Tina.H.Reniere@odva.oregon.gov

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 7 of 16

The ODVA building was built in 1982, which the building has drop-ceilings in most locations.

However, some hard lids exist, which may require creativity in wire runs and potential drywall repairs. ODVA building has three floors plus and underground parking garage, making the building a total of 122,192 square feet. There is elevator access from the parking garage up to the third floor.

ODVA currently has two other state agencies leasing space in our building. Coordination will be very important between the successful bidder and the Agency Contact when carrying out the work being performed in the building.

The work being performed on the third floor of the building, Criminal Justice Information System (CJIS) clearance will need to be obtained (security clearance) by one of the potential bidder’s employees who will be onsite during the construction work. Department of Early Learning and Care (DELC), require security protocols be in place for any potential bidder’s employees who would access their offices unescorted. This process typically takes 30-45 days and requires fingerprinting, virtual training (approximately 1-hour), and a background check, which DELC will administer.

DELC will provide guidance through the process.

ODVA has conducted market research for the Project and found Verkada to provide the best system for the Agency’s needs and adds flexibility with other services which can be beneficial for the security of our building.

A majority of the second floor of the ODVA building is planned to be under construction toward the middle of 2025. This could provide better opportunity for the successful bidder to pull any wiring into many locations within this space (depending on the timing of this project and the phase of the second-floor remodel project at that time). Coordination between the successful bidder and the Agency Contact will be necessary.

The Project must be substantially completed by April 30, 2025 with the exception of the doors not yet installed during the second-floor remodel project. Pre-wiring and all infrastructure must in place for these areas by April 30, 2025 and final completion date of the Project within 60 days of notice to successful bidder of area being ready for final connections. Full completion of the Project is expected to be by December 31, 2025 (unless there are delays from the second-floor remodel project). Final invoice must be submitted to ODVA Accounts Payable email:

ODVA.Invoices@odva.oregon.gov (cc Agency Contact) within 5 business days of the Project’s full completion date.

Contractor Responsibilities and Deliverables:

• Replacement of existing Paxton access control system with Verkada access control system, reusing existing card readers. If existing card readers are not compatible with the new Verkada system, please provide alternates for replacement;

• Schedule all necessary inspections and provide copies of all inspection reports to the agency contact upon completion of the project (including the approved final inspection report);

• Obtain any necessary permits for the Project;

• Pricing to include up to 300 new replacement access cards;

• Provide specifications for cards recommended to be used with new Verkada system;

• Pricing for licensing/monitoring services based on both 3-year and 5-year term options through Verkada;

• Pricing for installation based on 60 doors;

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 8 of 16

• Pricing for 4-door controllers with an alternate for 16-door controllers;

• Pricing for any single-door controllers needed based on final layout of system (see Exhibit C

– Site Map as an example layout of the building);

• Pricing to include all electrical and low-voltage work, software and system setup, training, and any repairs to ODVA building, etc.;

• Provide estimate timeline to complete project from contract execution to completion of the Project;

• New Verkada system must be compliant with Verkada camera systems, for ODVA to potentially acquire in the future;

• Provide a simple transition from the Paxton system to the new Verkada system by installing the new access control system in a manner which will be fully operational prior to shutting down the old system (ODVA may wish to test the new system before it goes live);

• Provide information related to customer service and support (hours support is available, IM vs email vs phone call, any costs associated with support, etc.);

• Provide Operations and Maintenance (O&M) manual and materials to agency contact upon completion of the project;

• Work areas must be kept clean, safe, and free of hazards and debris at all times, and at the end of each workday;

• Ensure the building is secure at the end of each workday, including exterior doors and interior spaces behind electronic access-controlled doors;

• Paths to and from the work area, including any parking or staging areas must be kept clean and free of hazards and debris at all times. ODVA has vendor parking adjacent to the SE corner of the ODVA building which can be used for parking while work is in progress; as long as vehicles are clearly marked as commercial vehicles (signage, lettering, etc.).

Coordinate with the Agency Contact for guidance or questions on parking permits and regulations;

• Awarded Contractor shall be responsible for disposing of all existing materials, construction debris, etc.;

• Coordinating between the awarded Contractor and the Agency Contact with the two other state agencies who are currently leasing space in the ODVA building is very important, when carrying out the work being performed for the Project;

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 9 of 16

• Related to the work being performed on the third floor of the building: Criminal Justice Information System (CJIS) clearance will need to be obtained (security clearance) by at least one of the awarded Contractor’s employees who will be onsite during the construction work. Department of Early Learning and Care (DELC), require security protocols be in place for any potential bidder’s employees who would access their offices unescorted. This process typically takes 30-45 days and requires fingerprinting, virtual training (approximately 1-hour), and a background check, which DELC will administer. DELC will provide guidance through the process. Contact Billie Grant by email:

Billie.B.Grant@delc.oregon.gov or by phone: 503-949-6712, for any questions on this process;

• Awarded Contractor must provide insurance in amounts and types listed in Exhibit D – Insurance Requirements;

• Awarded Contractor shall communicate regularly with the Agency Contact with progress updates, any issues and possible resolutions, work scheduling changes, etc. A weekly progress report and the next work schedule must be submitted via email to the Agency Contact at the end of each work week; any daily updates must be done via email, phone, or in-person to the Agency Contact as changes in the schedule occur or issues arise;

• Awarded Contractor may propose alternate materials to the Agency Contact to consider if specified materials are not available or would other cause Project delays;

• Awarded Contractors will not need to worry about Critical Services or E-rate funding, since they are not applicable to the Project;

• All Contractors must comply with all BOLI standards and regulations when submitting quotes over $50,000. This is all laid out in the BOLI handbook located on BOLI’s website:

https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%2 0FINAL%203.2.2022%20Electronic%20version.pdf; and

• Awarded Contractor shall follow the Classification of data for which the Contractor may have access to, or be exposed to, when this data is considered; Level 4 “Critical”. See Statewide Asset Classification Policy 107-004-050 on DAS Policy’s website:

https://www.oregon.gov/das/Policies/107-004-050.pdf.

Other Project Details:

• All questions which could arise during the Project, will contact only the Agency Contact (or their representative) via email or by phone.

mailto:Billie.B.Grant@delc.oregon.gov https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf https://www.oregon.gov/boli/employers/Documents/2022%20PWR%20law%20book%20FINAL%203.2.2022%20Electronic%20version.pdf https://www.oregon.gov/das/Policies/107-004-050.pdf

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Exhibit C ODVA Site Map (Example)

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RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 12 of 16

ODVA First Floor Map Example

ODVA Second Floor Map Example

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ODVA Third Floor Map Example

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Exhibit D Insurance Requirements

Contractor shall obtain at Contractor’s expense the insurance specified in this Exhibit D prior to performing under this Contract. Contractor shall maintain such insurance in full force and at its own expense throughout the duration of this Contract, and as required by any extended reporting period or tail coverage requirements, and all warranty periods that apply. Contractor shall obtain the following insurance from insurance companies or entities that are authorized to transact the business of insurance and issue coverage in the State of Oregon and that are acceptable to Agency.

All coverage must be primary and non-contributory with any other insurance and self-insurance with the exception of Professional Liability and Workers’ Compensation. Contractor shall pay for all deductibles, self-insured retention, and self-insurance, if any.

If Contractor maintains broader coverage and/or higher limits than the minimums shown in this insurance requirement Exhibit D, Agency requires and shall be entitled to the broader coverage and/or higher limits maintained by Contractor.

1. REQUIRED INSURANCE

1.1 Workers’ Compensation and Employers’ Liability.

All employers, including Contractor, that employ subject workers, as defined in ORS 656.027, shall comply with ORS 656.017, and provide Workers' Compensation Insurance coverage for those workers, unless they meet the requirement for an exemption under ORS 656.126(2). Contractor shall require and ensure that each of its subcontractors complies with these requirements. If Contractor is a subject employer, as defined in ORS 656.023, Contractor shall also obtain employers' liability insurance coverage with limits not less than $500,000 each accident.

If Contractor is an employer subject to any other state’s workers’ compensation law, Contractor shall provide Workers’ Compensation Insurance coverage for its employees as required by applicable workers’ compensation laws including Employers’ Liability Insurance coverage with limits not less than $500,000 and require and ensure that each of its out-of-state subcontractors complies with these requirements.

1.2 Professional Liability.

Contractor shall provide Technology Errors & Omissions Insurance in an amount of not less than $1,000,000 per claim covering Contractor’s liability arising from acts, errors or omissions in rendering or failing to render computer or information technology services, including the failure of technology products to perform the intended function or serve the intended purpose as set forth in this Contract. This insurance must include coverage for violation of intellectual property rights including trademark and software copyright, privacy liability, the failure of computer or network security to prevent a computer or network attack, misrepresentations, and unauthorized access or use of computer system or networks. This insurance must also include coverage for unauthorized disclosure, access, or use of Agency Data (which may include, but is not limited to, Personally Identifiable Information (“PII”), Payment Card Data and Protected Health Information (“PHI”)) in any format. Coverage must extend to Business Associates (if applicable) and independent contractors providing Services on behalf of or at the direction of Contractor.

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 15 of 16

1.3 Commercial General Liability.

Contractor shall provide Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverage that are satisfactory to the State. This insurance must include personal and advertising injury liability, products and completed operations, contractual liability coverage for the indemnity provided under this Contract, and have no limitation of coverage to designated premises, project, or operation. Coverage must be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence and not less than $3,000,000 annual aggregate limit.

1.4 Automobile Liability Insurance.

Contractor shall provide Automobile Liability Insurance covering Contractor’s business use including coverage for all owned, non-owned, or hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for Commercial General Liability and Automobile Liability). Use of personal automobile liability insurance coverage may be acceptable if evidence the policy includes a business use endorsement is provided.

2. EXCESS/UMBRELLA INSURANCE.

A combination of primary and Excess/Umbrella Insurance may be used to meet the required limits of insurance. When used, all of the primary and Excess or Umbrella policies must provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Excess or Umbrella policies must be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying insurance. No insurance policies maintained by the Additional Insureds, whether primary or Excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and Excess liability policies are exhausted.

If Excess/Umbrella insurance is used to meet the minimum insurance requirement, the Certificate of Insurance must include a list of all policies that fall under the Excess/Umbrella insurance.

3. ADDITIONAL INSURED.

All liability insurance, except for Workers’ Compensation, Professional Liability, Directors and Officers Liability and Network Security and Privacy Liability (if applicable), required under this Contract must include an additional insured endorsement specifying the State of Oregon, its officers, employees, and agents as Additional Insureds but only with respect to Contractor's activities to be performed under this Contract. Coverage must be primary and non-contributory with any other insurance and self-insurance.

Regarding Additional Insured status under the General Liability policy, the State requires additional insured status with respect to liability arising out of ongoing operations and completed operations.

The Additional Insured endorsement with respect to liability arising out of Contractor’s ongoing operations must be on or at least as broad as ISO Form CG 20 10 and the Additional Insured endorsement with respect to completed operations must be on or at least as broad as ISO form CG 20 37.

4. WAIVER OF SUBROGATION.

Contractor shall waive rights of subrogation which Contractor or any insurer of Contractor may acquire against the Agency or State of Oregon by virtue of the payment of any loss. Contractor will obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Agency has received a waiver of subrogation endorsement from the Contractor or the Contractor’s insurer(s).

RFQ S-27400-00012010 Access Control System Replacement Project at ODVA Building Page 16 of 16

5. CONTINUOUS CLAIMS MADE COVERAGE.

If any of the required liability insurance provided is on a claims made basis and does not include an extended reporting period of at least 24 months, then Contractor shall maintain continuous claims made liability coverage, provided the effective date of the continuous claims made coverage is on or before the effective date of the Contract, for a minimum of 24 months following the later of:

(i) Contractor ’s completion and Agency’s acceptance of all Services required under the Contract, or

(ii) Agency or Contractor termination of this Contract, or

(iii) The expiration of all warranty periods provided under this Contract.

6. CERTIFICATE(S) AND PROOF OF INSURANCE.

Contractor shall provide to Agency Certificate(s) of Insurance for all required insurance before delivering any goods or performing any Services required under this Contract. The Certificate(s) must list the State of Oregon, its officers, employees, and agents as a Certificate holder and as an endorsed Additional Insured as specified in this Exhibit D. If excess/umbrella insurance is used to meet the minimum insurance requirement, the Certificate of Insurance must include a list of all policies that fall under the excess/umbrella insurance. As proof of insurance Agency has the right to request copies of insurance policies and endorsements relating to the insurance requirements in this Contract.

7. NOTICE OF CHANGE OR CANCELLATION.

Contractor or its insurer shall endeavor to provide at least 30 (thirty) Calendar Days’ written notice to Agency before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverage(s).

8. INSURANCE REQUIREMENT REVIEW.

Contractor agrees to periodic review of insurance requirements by Agency under this Contract and to meet updated requirements as agreed upon by Contractor and Agency.

9. STATE ACCEPTANCE.

All insurance providers are subject to Agency acceptance. If requested by Agency, Contractor shall provide complete copies of insurance policies, endorsements, self-insurance documents and related insurance documents to Agency’s representatives responsible for verification of the insurance coverages required under this Exhibit D.