RFQ S-25700-00004546 H D Storage Units .pdf

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ATTN: Ashley Wenger Phone: 503-934-0244 Oregon State Police Email: Ashley.Wenger@osp.oregon.gov Procurement Services 3545 Trelstad Ave SE Salem, OR 97317

REQUEST FOR QUOTE

OregonBuys #S-25700-00004546

***THIS IS NOT AN ORDER***

Quote Submission Due: 2:00 PM (PDT) January, 30, 2023 on OregonBuys or Email:

Ashley.Wenger@osp.oregon.gov

Please include the Opportunity number in the subject line.

Quotes shall be good for no less than Thirty (30) days.

Description:

The Oregon State Police (“OSP”) Forensics Division is soliciting quotes for: Two (2) High density storage units for long term storage of DNA samples.

Minimum Specifications:

Both Units

• Must be able to accommodate storage of ~100,000 5-1/2" x 3" envelopes per unit.

• Mechanical Door - self-counterbalancing, lockable dual panel sliding door

• Multipurpose Carrier

• Intermediate Shelves for Multipurpose Carrier

• Emergency Hand Crank

• Fixed Standing Light Gray Work Counter

• T-O Keyboard in Work Counter o Up & Down Keys for Manual rotation o 3-Digit LED Shelf Level Display o Numeric Keypad for Carrier o Selection via Shortest Route o Start/Restart, Stop Interrupt Buttons o System Error Indication

• Front Access Opening Light

• E-Service Switch

• E-Stop button Left & Right Side Of Unit

• Imbalance Detection Module

1st Unit Dimensions - 116.02” wide x 45.47” deep (57.29” w/work counter) x 110.24” high mailto:Ashley.Wenger@osp.oregon.gov mailto:Ashley.Wenger@osp.oregon.gov

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2nd Unit Dimensions - 100.79” wide x 45.47” deep (57.29” w/work counter) x 110.24” high

Each unit should include (16) carriers subdivided into 2 levels of 4.60”H clear (32 levels total) o Carrier Width 86.14”W x 16.1”D

Storage Totes:

• Quantity 900

• 15.5”D x 6.5”W x 4”H with lower front for easy removal

• No Dividers

Installation: Must include Mechanical Equipment Installation.

Preventative Maintenance: Three (3) Preventative Maintenance visits for each unit at six (6), twelve (12), and eighteen (18) months.

Warranty: Two (2) years manufacturer warranty.

Delivery: OSP will require vendor to provide delivery to the Forensic Lab located at 13309 SE 84th Ave. Ste. 200, Clackamas, OR 97015.

Quote Evaluation and Award: Quote submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State. “Best Value” is based solely on the evaluator’s determination of what best meets the needs of the Authorized Purchaser taking into account price and may also consider the following:

• experience,

• expertise,

• availability and resource capacity

Authorized Purchaser’s determination is final.

A contract will be awarded in the form of a Purchase Order governed by the State of Oregon Standard Terms and Conditions, (see Exhibit A).

Questions: Inquiries about this RFQ should be directed to the contact listed at the top of the page.

Any reference to brand names is meant as descriptive not restrictive.

Alternate quotes will be considered on products, which meet or exceed products indicated on quote.

Vendor is to mark clearly alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Quote may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Closing.

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Vendor Name_______________________________________ Tax ID #:

Address: ______________________________________ Phone: _________________________

City, State, Zip: _______________________________________

Email Address: __________________________________ Fax: _______________________________

Print Contact Name: ______________________________________

Signature of Vendor/Contact: ___________________________________________________________

• If bidding an equal product, quote shall include product brand name, model, and specifications of equal item.

Item Quantity Description Per Unit Price:

Extended Price:

Unit 1 1 Vertical Carousel $ $__________

Unit 2

Storage Totes

Vertical Carousel $

Freight

Installation

Preventative Maintenance

3 visits (6, 12 ,18 months)

Total Cost: