RFQ S-10000-00005548.pdf

S-10000-00005548 Page 1 of 5

ODHS SHARED SERVICES

Office of Contracts and Procurement

635 Capitol Street NE, Suite 350 Salem, OR 97301

Voice: 503-945-5818

FAX: 503-378-4324

GOODS

REQUEST FOR QUOTE # S-10000-00005548

--- This Is Not an Order ---

SOLICITATION INFORMATION

Description: The Oregon Department of Human Services, Office of Resilience and Emergency Management (Agency) is seeking Quotes for (10) 7’ x 16’ Fully Enclosed Cargo Trailers from responsive and responsible Bidders, also known as Offerors, (See Attachment 1 for Enclosed Cargo Trailer specifications).

Return to: Bill Evans, Procurement & Contracts Specialist ODHS Shared Services, Office of Contracts and Procurement 635 Capitol St. NE, Suite 350 Salem, OR 97301 Phone: 503-945-5657 E-Mail: william.f.evans@dhsoha.state.or.us

Due Date/Time: February 8, 2023; 3:00 PM, Pacific Time Responses received after this date and time will not be considered for award.

DELIVERY LOCATION

Agency: Oregon Department of Human Services Attention: Max Seiler and Jenn Bosch

Division/Office: Office of Resilience and Emergency Management Address: 3406 Cherry Ave. NE

City, State, Zip: Keizer, OR 97303

VENDOR INFORMATION

Business Name:

Tax Federal ID No:

Contact Name:

Address:

City, State, Zip:

Phone:

Fax:

Email:

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QUOTE REQUIREMENTS

1. This Request for Quote (RFQ) is issued under the authority of ORS 279B.070 and OAR 125-247-0270.

2. RFQ Point of Contract is the individual named on page one of this document. Bidders are not to contact any other Agency staff besides the RFQ Point of Contact, at any time for any reason.

3. Agency reserves the right to amend this RFQ, cancel this RFQ, and to delete any item from award consideration.

4. All Goods (Cargo Trailers) offered and provided by Bidder shall be NEW condition, not reconditioned or used.

4. If a Purchase Order (PO) is issued, the Agency shall issue the PO through OregonBuys to the lowest responsive responsible Bidder.

5. Bidders must agree to the State of Oregon Terms and Conditions (Attachment 2) as a condition to submitting a Quote for this RFQ.

6. Shipping: Shipping must be fully loaded, FOB destination.

7. All pricing must be held firm for 180 days. Agency reserves the right to purchase additional goods from the winning Bidder up to an accumulative amount of $150,000.00.

8. Bidders must be registered as a vendor in OregonBuys. Bidders who are not registered in OregonBuys and submit a Quote will be deemed a non-responsive Bidder and will not have their quote considered for award.

9. Quotes, also known as Bids, may be submitted electronically via OregonBuys.

Visit https://oregonbuys.gov/bso/ and click on the blue "Register" button in the top right hand corner of the webpage to get started. Support is available by Email: suppliersupport@periscopeholdings.com and Phone: 1-855-800-5046. For more information, the following guides are also available:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf or;

Quotes may be submitted via email to the RFQ Point of Contact. Bidders who email their Quote to the RFQ Point of Contact must be registered as vendor in OregonBuys per Section 8. above.

10. Bidders must complete and sign this RFQ document and upload it into OregonBuys when submitting their Quote via OregonBuys. Bidders who elect to submit their Quote via email must also complete and sign this RFQ document and attach it in their email.

mailto:suppliersupport@periscopeholdings.com https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf

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OFFEROR BID COST

1. The quantities listed below are the estimated number of 7’ x 16’ fully enclosed cargo trailers to be ordered by Agency. Agency does not guarantee the quantities below will be ordered and reserves the right to decrease or increase the quantities.

Description Price per

Trailer

Estimated Quantity

Total Trailer Amount

7’ x 16’ Fully Enclosed Cargo Trailer $ X 10 $

Brand/Mfg:

Model Number:

Delivery Time:

Warranty Period:

Description

Total Shipping Amount

Shipping and Delivery Charges $

Total Bid Amount:

(Trailer Total + Shipping Total)

This Offeror Bid Cost page must be signed, dated, and returned. All Bidders must accept all of the State of Oregon Terms and Conditions that are attached to this Request for Quote.

I have read and agree to all Terms and Conditions attached hereto.

Authorized Signature:

Print Name:

Title: Date:

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Attachment 1 Specifications and Deliverables

1. Purpose:

Oregon Department of Human Services (ODHS), through its Office of Resilience and Emergency Management (OREM), is seeking seeks Bids from responsive and responsible Bidders to provide and deliver (10) 7’ x 16’ fully enclosed cargo trailers that meet the specifications in Section 2. below.

2. Specifications of Goods and Deliverables:

a. Each 7’ x 16’ fully enclosed cargo trailer provided and delivered by Bidder to ODHS-OREM must meet the following specifications:

(1) Color: White

(2) Tandem Axle, 3500LB Spring Axle - Braked, with EZ Lube Hubs; 205/75R15 Tires with

Black Aluminum Wheels.

(3) Max Total GVWR 700 LBS, Max. Empty Curb Wt. 2200 LBS, Min. Payload Wt. 4800 LBS;

(4) 2-5/16” A Frame Coupler, 2000LB Tongue Jack;

(5) All -Aluminum Side Wall Construction, One Piece Galvanized or Aluminum Roof; Wood

Flooring;

(6) Ramp Rear Door, 76” x 75’’, with Spring Assist;

(7) Roof Vent;

(8) LED Lights;

(9) Two Interior Dome Lights in Cargo Area;

(10) RV Side Door, 32” x 66”, with Cam Lock; and

(11) Stabilizer Jacks.

b. Bidders must include all shipping and handling charges in their Bid price. All (10) 7’ x 16’ fully enclosed cargo trailers must be shipped to or delivered by the winning Bidder to the delivery location listed on page 1 of this RFQ.

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Attachment 2 – State of Oregon Terms and Conditions

STATE OF OREGON –TERMS AND CONDITIONS

1. DELIVERY: Deliveries will be F.O.B destination, unless otherwise agreed.

Contractor shall pay all transportation and handling charges. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods. Contractor remains liable for latent defects, fraud, and warranties.

2. ACCEPTANCE: Agency may inspect and test the Goods and related Services (collectively, Goods). Agency may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure defects within a reasonable time, Agency may reject the Goods and cancel the PO in whole or in part. Title to the Goods passes to Agency in accordance with the Uniform Commercial Code, ORS chapters 71-79 (UCC), and this section does not affect or limit Agency's rights under the UCC.

3. PAYMENT: Agency shall pay Contractor within 30 days from (i) the date the Goods are delivered and accepted or (ii) the date the invoice is received, whichever is later. If Agency fails to pay within 45 days of such date, Contractor may assess overdue account charges up to a rate of 2/3% per month (8% APR) or the maximum rate allowed by law on the outstanding balance.

4. REPRESENTATIONS AND WARRANTIES: Contractor represents and warrants that:

• Unless otherwise agreed, the Goods are new and unused, (and if applicable, the current model), free and clear of any liens or encumbrances, and carry full manufacturer warranties;

• Contractor shall transfer all manufacturer warranties to the State;

• Delivered Goods will comply with specifications and be free from defects in labor, material and manufacture;

• Contractor owns or has the right to transfer or sell the Goods to

Agency;

• Contractor has the authority to enter into this PO and this PO is a binding obligation upon Contractor;

• Contractor is an independent contractor and its provision of the Goods creates no potential or actual conflict of interest as defined in ORS 244;

• Contractor shall comply with the tax laws of this state and all political subdivisions;

• Contractor has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State, and

• All implied and express warranties under the UCC are incorporated in this PO.

These representations and warranties are cumulative and are in addition to and not in lieu of any other representations or warranties found in this PO or the law.

5. TERMINATION:

• The parties may terminate this PO by mutual agreement.

• Agency may terminate this PO at any time upon written notice to

Contractor. Upon receipt of the written notice, Contractor shall stop performance, and Agency shall pay Contractor for Goods delivered and accepted.

• Agency may terminate this PO at any time upon written notice to Contractor if Agency fails to receive funding, appropriations, or other expenditure authority.

• Agency may terminate this PO for cause upon written notice to Contractor, if Contractor breaches any PO provision, including the representations and warranties related to liquidated and delinquent debt, or is declared insolvent. Contractor shall be liable for all incidental and consequential damages resulting from its breach, including all damages as provided in the UCC.

• Agency may terminate this PO if Contractor fails to comply with the tax laws of this state or any political subdivision or Contractor violates any warranties or certification related to compliance with the tax laws of this State and any political subdivision of this State.

6. REMEDIES: Any violation or breach of this PO entitles Agency to terminate this PO, to pursue and recover any and all damages that arise from the breach and the termination of this PO, and to pursue any or all of the remedies available under this PO, at law, or in equity, including but not limited to: termination of this PO in whole or in part; collection by administrative offset or garnishment, if applicable, or withholding amounts otherwise due and owing to Contractor without penalty. The remedies set forth in this Section 6 are cumulative.

7. HOLD HARMLESS: Contractor shall indemnify, defend and hold harmless the State and it agencies, their divisions, officers, employees, and agents, from all claims, suits or actions of any nature arising out of or related to the activities of Contractor, its officers, subcontractors, agents or employees under this PO.

8. GOVERNING LAW, JURISDICTION, VENUE: This PO is governed by and construed in accordance with the laws of the State of Oregon without regard to principles of conflict of laws. Any unresolved Dispute between Agency or and

Contractor that arises from or relates to the PO shall be brought and conducted solely and exclusively within the Circuit Court of Marion County for the State of Oregon; provided, however, if a Dispute must be brought in a federal forum, then unless otherwise prohibited by law it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon.

CONTRACTOR HEREBY CONSENTS TO THE IN PERSONAM

JURISDICTION OF SAID COURTS. Nothing herein shall be construed as a waiver of the State of Oregon's sovereign or governmental immunity, whether derived from the Eleventh Amendment to the United States Constitution or otherwise or of any defenses to Claims, or as consent to jurisdiction the jurisdiction of any court.

9. ASSIGNMENT/SUBCONTRACT/SUCCESSORS: Contractor shall not assign, transfer, or subcontract rights (Subcontract) or delegate responsibilities under this PO in whole or in part, without the prior written approval of Agency.

This PO’s provisions are binding upon and inure to the benefit of the parties to the PO and their respective successors and assigns.

10. ACCESS TO RECORDS: Contractor shall maintain all accounting records relating to this PO according to Oregon Accounting Manual (OAM) and any other records relating to Contractor’s performance (“Records”) for 6 years from termination or as otherwise required. Contractor shall grant the State and its agencies, the Secretary of State, the federal government, and their duly authorized representative’s access to the Records, including reviewing, auditing, copying, and making transcripts.

11. COMPLIANCE WITH APPLICABLE LAWS: Contractor shall comply with all applicable federal, state and local laws, regulations, executive orders, and ordinances, as amended. Agency’s performance is conditioned upon Contractor’s compliance with, 279B.220, 279B.225, 279B.230, and 279B.235, as applicable. All applicable Rules are incorporated by reference in this PO.

12. INSURANCE: Contractor shall obtain and maintain the following insurance coverage:

• Workers’ Compensation: Contractor shall comply with ORS 656.017 and provide workers’ compensation coverage for subject workers, unless exempt under ORS 656.126(2). Contractor shall ensure that its Subcontractors, if any, comply with these requirements.

• Commercial General Liability: Contractor shall provide and maintain insurance covering bodily injury and property damage, written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. The policy(ies) must name the State of Oregon as additional insured.

13. FORCE MAJEURE: Neither Contractor nor Agency may be held responsible for delay or default caused by events beyond its reasonable control. Contractor shall make all reasonable efforts to remove or eliminate such a cause of delay or default and diligently pursue its performance under this PO.

14. SAFETY DATA SHEETS: As applicable, Contractor shall provide Agency with a Safety Data Sheet (SDS) for any Goods which may release, or otherwise result in exposure to, a hazardous chemical under normal conditions of use 29 CFR 1910.1200(g)(6)(iii). Contractor shall label, tag or mark such Goods.

15. RECYCLABLE PRODUCTS: Unless otherwise required, Contractor shall use recycled and recyclable products to the maximum extent economically feasible in the performance of the PO. These products shall include recycled paper, recycled PETE products, other recycled products (ORS 279A.010(1)(gg),(hh),(ii)), and other recycled plastic resin products.

16. AMENDMENTS: All amendments to this PO must be in writing, approved by Agency.

17. SEVERABILITY: If a court of competent jurisdiction declares any provision of this PO to be invalid, the other provisions and the rights and obligations of the parties remain in effect.

18. WAIVER: Agency’s failure to enforce any provision of this PO is not a waiver or relinquishment by Agency of its rights to such performance in the future or to enforce any other provisions.

19. AWARD TO FOREIGN CONTRACTOR: If Contractor is not registered to do business or has no office in the State of Oregon, Contractor shall promptly provide to the Oregon Department of Revenue and the Secretary of State Corporation Division all information required by those agencies relative to this PO.

Agency may withhold final payment under this PO until Contractor has met this requirement.

20. TAX CERTIFICATION: Contractor hereby certifies under penalty of perjury:

(a) the number shown on this form is the correct Federal Employer Identification Number; (b) it is not subject to backup withholding because (i) it is exempt from backup withholding, (ii) it has not been notified by the IRS that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Contractor that it is no longer subject to backup withholding;

and (c) it is not in violation of any Oregon tax laws.