RFQ Richard Hunt Book - BidBuy~1.docx

R E Q U E S T F O R Q U O T E

Quotes are due before the “Bid Opening/Ending Date” specified in BidBuy

Project Title Commercial Book Printing – Binding for Richard Hunt Exhibit

Scope/Specifications

The book will be a hard cover book with cloth case and dust jacket. The finished size will be 9.5x12. There will be 120 pages plus the cover and we are requesting 3,000 books.

Vendor Criteria

The following specifications must be met:

Stock:

Body – 100# White Flo Dull Text End Sheets – 80# White Flo Dull Cover Dust Jacket – 100# White Flo Dull Text Cover – Stocking Cloth, Black

Ink:

Body - Bleeds 5/5 - moderate coverage 4/c Process & O/a Satin Aqueous.

End Sheets - Bleeds 5/5 - moderate coverage 4/c Process & O/a Satin Aqueous.

Dust Jacket - Bleeds 4/0 - moderate coverage 4/c Process Cover - Foil Stamp Front Cover Metallic 4 x 5 area

Bindery:

Book - Foil stamp front cover, cut, case wrap cover, cut, fold, collate body, smyth sew bind on the 12" affix head bands & end sheets, shrink shrink wrap conveniently and carton.

Dust Jacket - Laminate (1) side with 1.4 SR Matte Lam, channel score, trim, wrap onto book and carton. and ship to Springfield by Oct. 18

Prepress: one color proof. All images in print file to be CMYK and color corrected

Additional: Paper dummies needed, with potential stock options.

All art to be sent to the printer by: 8/19/2024 Final books delivered to ALPLM by: 10/23/2024

Vendor Quote

All quotes must be entered into Bidbuy as specified:

Total price for complete project per the items tab in Bidbuy.

Notes to Vendor:

· ALPLM is seeking an established vendor in the commercial book printing field.

· All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable.

· ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are attached. If the quote total exceeds $50,000, Vendor shall complete and submit either Forms A (if Vendor is not registered in the Illinois Procurement Gateway) or Forms B (if Vendor is registered in the Illinois Procurement Gateway).

· Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the ALPLM’s tax exemption number or certificate.

· Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

ALPLM reserves the right to determine whether the provided specifications on the quote meets the minimum quality necessary for the agency.

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