RFQ-RFP

Georgia State Financing & Investment Commission

Request for Qualifications RFQ No.

GBA-198-CS (Step I)

And

Request for Proposals (Step II)

To Provide Consulting Services for

Project No. GBA-198

Facility Program Needs Assessment State Prison Facility Transformation Georgia Department of Corrections

Solicitation Issue Date: Wednesday, May 24, 2022

Qualifications Package Due By: Monday, June 13, 2022 2:00 PM

TABLE OF CONTENTS

I. REQUEST FOR QUALIFICATIONS (RFQ)

1. GENERAL PROJECT INFORMATION

2. QUALIFICATIONS REVIEW PROCESS

3. SCHEDULE OF EVENTS (STEP I)

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

5. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

7. FINALIST NOTIFICATION

II. REQUEST FOR PROPOSALS (RFP) from Finalists

1. CONTRACT INFORMATION

2. BUILDING PROGRAM

3. SCHEDULE OF EVENTS (STEP II)

4. PRE-PROPOSAL SITE VISIT

5. SELECTION PROCESS

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION AND EXTENSIONS

7. INSTRUCTIONS FOR PREPARING PROJECT TEAM PROPOSALS

8. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

9. INTERVIEW / PRESENTATION

10. SUBMITTAL OF PROJECT TEAM PROPOSALS AND FEE PROPOSALS

11. ADDITIONAL TERMS AND CONDITIONS TO THE RFQ / RFP

EXHIBITS

Exhibit “A” – Certification Form Exhibit “B” - Contractor Affidavit Under O.C.G.A §13-10-91(b)(1) Exhibit “C” – Disclosure Statement

RFQ No. GBA-198 Facility Program Needs Assessment Page 3

I. REQUEST FOR QUALIFICATIONS

RFQ No. GBA-198-CS for

Project No. GBA-198 Facility Program Needs Assessment

The Georgia State Financing and Investment Commission (GSFIC), as “Owner”, on behalf the Georgia Building Authority (“GBA”), and the Georgia Department of Corrections (''GDOC''), is seeking Statements of Qualifications from firms interested in providing facility program needs assessment services for a project known as Project GBA-198 State Prison Facility Transformation (Project). This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. All respondents to this RFQ are subject to instructions communicated in this document and additional terms and conditions listed in the Owner’s Request for Proposals (RFP). GSFIC reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at the discretion of GSFIC.

RESTRICTION OF COMMUNICATION: From the issue date of this (RFQ-RFP) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate for any reason with any members of the Selection Committee, the Using Agency, or the End-User except for submission of questions as instructed in the RFQ and RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the qualifications/proposal of the offending proposer.

1. GENERAL PROJECT INFORMATION

Project Background:

The Georgia Department of Corrections protects and serves the public by managing offenders and helping to provide a safe and secure environment for the state’s residents. GDOC is one of the largest prison systems in the U.S., supervising nearly 52,000 offenders in multiple facilities statewide. This includes 34 state prisons and 36 other detention and correctional support facilities. A number of these prison facilities are reaching the end of their useful life and the GDOC is interested in replacing some of the existing aging facilities with a new state prison.

Project Description:

The Department of Corrections is interested in engaging a consultant to provide in-depth facility program needs assessment and planning services for a new, approximately 900,000 square foot, modern state prison with the capacity to house 3,000 medium/close security inmates. It is envisioned the needs assessment will be used to assist an architectural/engineering firm in the design of the new prison facility. While not limited to the following, the needs assessment is intended to address programmatic space needs related to current and future capacity for housing offenders taking into consideration the number and types of beds needed based upon inmate security classification, ancillary inmate support services, food service, medical/mental health services, administrative space, security, technology, and staff safety and working environment. The needs assessment should focus on the overall operational requirements of the new prison facility while ensuring consistency with industry best practices, trends, and standards.

Currently the Department faces several challenges with the design and age of the current facilities. Seventy four percent of the Departments current population is considered violent due to the type of crime they were convicted of or due to offenses they have committed while incarcerated. These individuals continually work to compromise the facility structure in order to make weapons or to introduce contraband into the facility. The average age of the population is rising as well as the number of Offenders with physical disabilities or that require mental health treatment.

To properly evaluate their needs and guide the design of a facility that will effectively house offenders in the next twenty to thirty years, the GDOC is seeking to have the following included/addressed in the facility program needs assessment:

RFQ No. GBA-198 Facility Program Needs Assessment Page 4

Sociological study: The Department is seeking an in-depth sociological study to be completed to identify future trends with regard to population, crime rates and offense types, mental and physical health needs and standards of care, staffing and employment trends. This study should include a thorough analysis of the current and future trends related to standards of incarceration.

Staffing analysis: The current generation are not seeking employment in Law Enforcement careers. It is necessary to analyze and consider the ability to staff in future decades for consideration during the design phase of the project. Additionally, in previous years the Department relied upon Offenders to perform many routine tasks to include food preparation, housekeeping, lawn care and certain trades skills in maintenance, building and mechanical repairs. It has become more difficult to rely on Offenders to perform these tasks either due to their security classification, skills, physical health or cognitive abilities. These trends will also need to be analyzed and considered in the design of the new facility.

Healthcare: Providing healthcare services within the facility and reducing the number of transports out of the facilities for emergency, specialty and routine care is imperative. Transports outside the facility increase demands on staffing and security.

The new facility must include sufficient properly designed and sized space to allow for the majority of physical, dental and mental health care to be provided within the facility.

Security and technological systems: There are many existing and new security technologies on the market to help make the staff more efficient and improve the overall security of the facilities. These include but are not limited to electronic locking systems, smart camera technology, drone detection, managed access systems, offender tracking, officer tablet interfaces and communication technologies. The initial study should include an analysis of anticipated innovations and the infrastructure needs to support these technologies.

Programming: The Department provides a significant amount of basic education, vocational education, recreation, religious, cognitive and reentry services for the Offenders. There are numerous advances in the delivery of these programs utilizing technology. The initial study should include an analysis of the future trends in these areas in order to provide the necessary infrastructure to support these services focusing on non-traditional program delivery. Non-traditional delivery being defined as program delivery, not only in the classroom, but also within housing units, possibly integrating into the Offender tablet solution.

The preliminary design and construction budget for the prison transformation project is estimated to be in the range of $400,000,000. The final project budget may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Project Schedule:

GSFIC, GBA and GDOC will work closely with the successful firm to develop the final assessment schedule. The successful firm shall have sufficient staff to complete assigned project tasks in a timely manner.

NOTE: Being selected to conduct the facility program needs assessment under this solicitation would not preclude a firm from being eligible to provide future design services associated with the envisioned new prison facility project.

Requirements The Owner is seeking the services of a firm regularly engaged in providing needs assessments. The successful firm will be expected to contract with the Owner in a timely manner. The applying firm shall be an individual firm fulfilling all contractual obligations and performing a minimum of 50% of the services in-house. An associated firm (if desired) may provide up to 50% of the services, allowing two or more firms to share in the assessments. The Owner does not generally desire to enter into “joint-venture” agreements with multiple firms. In the event that two or more firms desire to joint-venture, it is strongly recommended that one incorporated firm is designated as the Consultant Firm with the remaining firms serving as sub-consultants.

2. QUALIFICATIONS REVIEW PROCESS

Selection of the Consultant will be a multi-step process. GSFIC reserves the right to interview one or more firms with respect to the selection of a consultant for the proposed project.

RFQ No. GBA-198 Facility Program Needs Assessment Page 5

Step I - Qualifications Review

The selection process starts with the Request for Qualifications (“RFQ”). Interested firms shall submit Statements of Qualifications. Firms responding to the RFQ will have their Statements of Qualifications reviewed by Selection Committee consisting of representatives of GDOC the Using Agency, GSFIC, and possibly a third-party representative (i.e., another state representative, etc.). The Selection Committee shall score each Statement of Qualifications and may create a shortlist for further consideration of the firms with the most appropriate qualifications to provide the services (“Finalist Firms”). GSFIC reserves the right to interview one or more firms with respect to the selection of a consultant for the proposed assessment.

Criteria for Evaluation of Statements of Qualifications

25% Factor: Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, etc.

45% Factor: Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in effectively conducting needs assessments of comparable complexity for agencies, counties and municipalities in the State of Georgia and other similarly-structured organizations. This includes relevant experience and qualifications of the principal(s) and lead staff, and evidence of relevant competencies for this project.

30% Factor: Firm’s suitability to provide service, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, non-discrimination policies, and any special services available to be employed for this effort.

3. SCHEDULE OF EVENTS (STEP I)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as needed.

STEP I (RFQ)

DATE TIME

a. Owner issues public advertisement of RFQ 5/24/2022 -----

b. Deadline for submission of written questions and requests for clarification (See 4. Submittals of Questions and Requests for Clarification below)

6/1/2022 2:00 PM

c. Deadline for submission of Statements of Qualifications 6/13/2022 2:00 PM

d. Owner completes qualification evaluation and determines finalist firms 6/17/2022 TBD

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ and RFP, to seek clarification in writing, and review their submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from individual respondents relative to their submission but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFQ, RFP, or the project, shall be submitted in writing via e-mail to:

Jeff Lacks, Director Procurement

404-463-5740 jeff.lacks@gsfic.ga.gov

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events (Section 3). All relevant and significant questions that have been submitted in writing prior to the deadline will be

RFQ No. GBA-198 Facility Program Needs Assessment Page 6 compiled, and answers will be posted to the project information on the Georgia Procurement Registry at:

http://ssl.doas.state.ga.us/PRSapp/

5. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Interested firms shall submit/upload one (1) electronic copy in .pdf format of the complete qualifications package to a GSFIC ftp site. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper. (The entire response shall not exceed 30 pages. All pages count, no exceptions.) Submittals that include qualifications of more than one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below.

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, and “C” FOR ALL FIRMS)

A. Description and Resources of Firm

A1- Provide basic company information: Company name, address, name of primary contact, the year the company was established, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which the project will be managed, the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure? For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are subject to the same submittal page limit.

A2- Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines, areas of expertise and numbers and classifications of employees, and locations and staffing of offices.

A3- Has the firm or any of its principals been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain.

A4- Provide name of insurance carrier, types and levels of coverage and deductible amounts per claim.

A5- List the firm’s annual revenue for each of the past 5 years.

A6- Has the firm ever been removed from a services contract or failed to complete a contract as assigned?

A7- Provide the firm’s Federal Employer Identification Number on an IRS Form W-9.

A8- Firm is currently registered, or will become registered prior to contract execution, to do business in the state of Georgia.

Provide evidence of registration or indicate intent to register if selected to provide services.

A9- Complete the Certification Form (exhibit “A” enclosed with RFQ), and provide a notarized original with response as section “A10” of the firm’s Statement of Qualifications.

A10- Complete and submit the “CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)” (Exhibit “B”) with response as Section “A11” of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A11- Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section “A12” of the firm’s

Statement of Qualifications.

B. Experience and Qualifications

B1- Describe the composition of your firm’s proposed assessment team. Please designate the specific individuals who will

RFQ No. GBA-198 Facility Program Needs Assessment Page 7 fill the key roles on your team and provide a resume for each. All Consultants should provide a similar level of information

B2- Provide information of the firm’s experience with needs assessments of similar complexity. Describe no more than five

(5) assessments in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the task at hand. (If a project listed was performed by an employee that previously worked at another firm, please indicate as such.) For each project, the following information should be provided:

a. Project name and client, location(s) and dates during which services were performed.

b. Brief description of the assessment conducted (programmatic, space, square footage of facility and project construction budget if applicable).

c. Services performed by your firm.

d. Owner’s stated satisfaction in facility assessment and service of your firm.

e. Owner’s current contact information.

C. Statement of Suitability

C1- Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Suitability may include, but is not limited to, the size and resources of the firm, firm’s apparent fit to the project and/or needs of the Owner, any special or unique qualifications for the project, current and projected workloads, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C2- Describe non-discrimination policies and the firm’s record and methodologies of addressing public safety, social, environmental, or other related concerns.

C3- Describe knowledge of industry best practices, trends and standards related to operational needs of modern correctional facilities and how your firm ensures these factors are integrated into the needs assessment.

6. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Submit one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site. Uploaded responses (file names) must reference the RFQ No. GBA-198-CS, the firm’s name, and the word “Qualifications.”

(File Name Example: GBA-198-CS, ABC Company, Qualifications)

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

UPLOAD INSTRUCTIONS

Upload one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site by selecting the link and following the upload instructions provided below.

https://gsfic.egnyte.com/ul/pNZmp64ims

Click on the provided link above, when the page opens, enter name, email address, and company name, click “Continue.”

Drag and drop your file or click the “Browse” button to select a document from your computer. You should see an upload progress bar and when it gets to 100% the upload is complete.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the selection committee:

RFQ No. GBA-198 Facility Program Needs Assessment Page 8

The total page count of the submittal must not exceed 50 pages. All pages count regardless of content - including the cover, blanks, exhibits, appendices, etc.

No links to external electronic documents are permitted.

Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A – Certification Form.

o Exhibit B – Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) o Exhibit C – Disclosure Statement.

Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 3 of this RFQ).

Printed copies will not be accepted.

Firms are encouraged to verify with GSFIC that their submittal was received and should do so on the date they are due. Contact Jeff Lacks; phone: 404-463-5740 email: jeff.lacks@gsfic.ga.gov, or the main GSFIC number 404-463-5600, for assistance or confirmation that the file was received.

(Experience with the ftp site indicates that uploads do not always receive the confirmation statement that the file was “successfully uploaded.” Typically, for files ranging in size from 5 – 10 Mb, it should not take more than one or two minutes to complete the upload.)

7. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry.

Step II – of the Selection Process will be initiated by invitation to finalists to submit Proposals as instructed in the Owner’s Request for Proposals (RFP). Finalists will be those firms determined by the Selection Committee to be especially qualified to provide the services for this Project in accordance with the qualification criteria herein. The Owner will issue a notice to finalists to participate in an oral presentation/interview. The successful firm will be determined from the proposals and interviews

End of Section

RFQ No. GBA-198 Facility Program Needs Assessment Page 9

II. REQUEST FOR PROPOSALS

(From Qualified Finalists)

RFQ No. GBA-198-CS for

Project No. GBA-198 Facility Program Needs Assessment

To firms who have been issued notification as having been deemed eligible, the Georgia State Financing and Investment Commission (GSFIC), as “Owner,” on behalf the Georgia Department of Corrections (“Using Agency”), and the Georgia Building Authority (GBA), issues this Request for Proposals (RFP), for those firms to offer proposals to provide assessment services.

1. CONTRACT INFORMATION

The contract to be issued to the successful firm will be the GSFIC standard Services Contract.

2. FACILITY PROGRAM NEEDS ASSESSMENT

(See RFQ Step 1, Section 1)

3. SCHEDULE OF EVENTS (STEP II)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP II (RFP) DATE TIME

a. Owner issues notice to finalist firms to propose as instructed in RFP 6/17/2022 ---

b. Owner conducts Pre-Proposal Meeting for finalists (if applicable) 6/23/2022 10:00 AM

c. Deadline for finalist submission of written questions and requests for clarification 6/28/2022 2:00 PM

d. Deadline for submission of Team Proposals 7/12/2022 2:00 PM

e. Owner interviews finalist firms 7/19/2022 TBA

4. PRE-PROPOSAL MEETING

A pre-proposal meeting may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory. The date for the meeting is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review.

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory pre-proposal meeting will automatically result in disqualification from the selection process.

5. SELECTION PROCESS

Step II- Selection, will be initiated by the issuance of a Notice to Finalists to the firms short-listed by the Selection Committee (determined in Step I from evaluation of Statements of Qualifications) to submit a Project Proposals as instructed in this RFP. Finalist interviews will also be conducted by the Owner. The successful firms will be determined from the overall evaluation of proposals received and interviews.

Criteria for the Evaluation of Project Proposals

15% Factor: Previous Performance of the firm including level of quality of the services of the firm to previous

RFQ No. GBA-198 Facility Program Needs Assessment Page 10 customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs, and the firm’s control of assessment schedule. The Selection Committee may use references from stakeholders from previous projects of the finalists, among other information as necessary.

20% Factor: Qualifications and Experience of the Proposed Team members with completed assessments of similar scope and complexity; availability and time commitment of the proposed team members for this assignment.

Firms knowledge and understanding of current industry best practices, trends and standards.

15% Factor: Quality of Proposed Assessment Plan including the firm’s approach for managing responsibility and accountability for Using Agency concerns; Firm’s process for effectively resolving issues and maintaining project commitments.

Criteria for the Evaluation of Finalist Interviews

25% Factor: Methodology Presented: The firm’s ability to assure success to complete the assignment within a timely manner. The firm’s proposed plan, and the committee’s overall impression of the firm and key team members.

25% Factor: Team Communications/Project Solutions: The effectiveness in communication of the team members during the interview process, and the firm’s ability to effectively answer questions and provide solutions during the interview.

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION AND EXTENSIONS

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. The Owner will not request clarification from any single individual proposer regarding their submission, but reserves the right to ask, collectively, all parties that have submitted proposals for additional information. Questions about any aspect of the RFP, or the project, shall be submitted in writing via e-mail to:

Jeff Lacks, Procurement Director

404-463-5740 jeff.lacks@gsfic.ga.gov

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events (Section 3).

All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing, and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered.

Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary

7. INSTRUCTIONS FOR PREPARING PROJECT TEAM PROPOSALS

Finalist firms shall submit/upload one (1) electronic copy in .pdf format of the complete proposal package to a GSFIC ftp site. Submittals must be prepared in a manner that when printed would typically fit on standard (8 ½” x 11”) paper.

Proposals should not exceed 40 pages. Emphasis should be on completeness, relevance, and clarity of content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Project Proposals must be categorized and numbered as outlined in the following “PROJECT PROPOSAL DELIVERABLES,” and must address in a responsible and responsive manner all requested information:

PROJECT TEAM PROPOSAL (DELIVERABLES “D”, and “E”

FOR FINALIST FIRMS ONLY)

D. Qualifications and Experience of Proposed Assessment Team

D1- Describe your firm's proposed organization for the project team. Please designate all specific individuals and their roles on your team by submitting an organizational chart for the project: At a minimum, the project organization chart

RFQ No. GBA-198 Facility Program Needs Assessment Page 11 shall show the names of team members and descriptions of responsibilities.

D2- Please provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project.

D3- Please identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

D4- Provide examples of your team’s recent experience conducting similar assessment, including the following information:

a. Provide detailed information on the three most recent relevant assessments your firm has completed with proposed team members working together including the dates services were provided. Summarize the actual schedule performance relative to the initially established assessment schedule. For each project, provide the name of Client’s representative (with a current phone number) who is most familiar with your performance on the project. Summarize successes achieved and value added by your firm during the assessment.

b. Provide a reference from the Client and any other stakeholders (with current phone numbers) familiar with your performance on each of the above assignments.

c. List the individuals who served as the team leader and other key team key members. Please note whether these individuals are still employed with your firm. Identify assessments in which all or any combination of members of the proposed team has worked together.

E. Assessment Plan

E1- Provide a statement of your definition of your firm’s overall role in this endeavor and your firm’s anticipated level of responsibility and accountability for addressing Owner/Using Agency concerns. Describe your process for efficiently addressing issues and maintaining the project commitments while working collaboratively with the Owner Using Agency, and others as applicable. Provide detailed procedures for routine solving of issues without compromising your team commitments. Provide your proposed methods and plans of communication with team stakeholders.

E2- Provide your proposed timeline and a detailed work plan for completing the scope of the assessment (describing task to be accomplished at various milestones). Describe systems and procedures your firm uses to manage the assessment schedule. Describe alternatives that may be explored to shorten the schedule.

E3- Please explain your process for the following:

a. Methodology to identify and document Using Agency facility program needs

b. Standards to which the assessment shall be benchmarked c.. Provide a detailed description of planned assessment product deliverables

E4- Provide your detailed plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

8. INSTRUCTIONS FOR PREPARING FEE PROPOSALS

Fee proposals may be solicited from the finalists invited to interview. If applicable, instructions for submitting fee proposals will be included with the Notice to Finalists.

9. INTERVIEW / PRESENTATION

Interview Format

Firms selected to make presentations shall be notified by the Notice to Finalists letter issued by the Selection Committee Manager. The Notice to Finalists letter shall designate a place and time for the interview session and shall contain relevant information regarding the presentations.

• The interview will last a total of 60 minutes (, 30 minutes for the presentation, 30 minutes reserved for questions and answers). The Selection Committee will consist of representatives of the Using

RFQ No. GBA-198 Facility Program Needs Assessment Page 12

Agency, GSFIC and possibly other project stakeholders.

• The presentation may involve visual aides, along with the oral presentation.

• Electronic presentations, such as PowerPoint presentations are allowed.

• All members of the Selection Committee will be present during all of the presentations and interviews.

• Firms are not allowed to address any questions, prior to the interview, to anyone other than the designated contact.

Interview Requirements

The primary intent of the formal interview process is to provide the Selection Committee with in-depth and clarifying information about the firm. Information provided should assist the Selection Committee in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

• Specific roles of your team members

• Describing their detailed plan for working with the Using Agency to ascertain programmatic space and other needs

• Project deliverables

Unique characteristics or services the firm offers

Firms are discouraged from reviewing general company history as submitted in Statements of Qualifications or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview to discuss how the team will successfully complete the project.

10. SUBMITTAL OF TEAM PROPOSALS

Project/Team Proposals Submit one (1) electronic copy of the complete package in .pdf format onto the GSFIC / Egnyte ftp site. Uploaded responses (file names) must reference the RFQ No. GBA-198-CS, the firm’s name, and the word “Proposal”

(File Name Example: GBA-198-CS, ABC Company, Proposal)

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

See the upload instructions provided in Section 6 of the RFQ for detailed instructions regarding the upload of your submittal.

Proposals should not exceed 40 pages

Proposals must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 3 of RFP). Printed copies will not be accepted.

Firms should verify their upload was successful.

Final Evaluation

Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract.

RFQ No. GBA-198 Facility Program Needs Assessment Page 13

11. ADDITIONAL TERMS AND CONDITIONS TO THE RFQ / RFP

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner.

Labeling information provided in submittals “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties.

The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in response. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Evaluation of Submittals and Qualifications

Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various project stakeholders. Based upon the predetermined rating criteria contained in the RFQ, the committee will assign a composite rating to the deliverables of each statement of qualifications and proposal submitted. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists to some degree of subjectivity on the part of selection committee members in determining the firm(s) capable of providing the best overall solution.

Reciprocal Preference Law

For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Proposals

GSFIC does not generally desire to enter into “joint-venture” agreements with multiple firms. In the event two or more firms desire to “joint-venture,” it is strongly recommended that one incorporated firm propose and maintain status as the primary services firm with the remaining firms participating as major consultants.

Small and Minority Business Enterprise

It is the policy of the state of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. In accordance with the Official Code of Georgia Annotated (O.C.G.A.) Section 48-7-38, when computing taxable net income of a Georgia based corporation, partnership, or individual, there shall be subtracted from federal taxable income or federal adjusted gross income 10 percent of the amount of qualified payments to certified minority subcontractors for state-agency-related construction projects. For more information on filing only, contact the Georgia Department of Revenue at 404-417-2399.

A company cannot receive an MBE Certification with the state of Georgia government without first receiving the DBE

RFQ No. GBA-198 Facility Program Needs Assessment Page 14 certification. To obtain information on the DBE/MBE Certification contact:

Georgia Department of Transportation One Georgia Center 600 West Peachtree NW Atlanta, Georgia 30308 404-631-1990

DOAS Supplier Relations 200 Piedmont Avenue, S.E.

Suite 1308, West Tower Atlanta, Georgia 30334-9010 404-657-6000

Statement of Agreement

With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issue(s) in any section of the Request for Proposal with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms

Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment. The list of debarred, suspended or ineligible firms can be located on the Georgia State Financing and Investment Commission’s website at http://www.gsfic.georgia.gov. Once on the website, select the “Doing Business with GSFIC” tab, then select “Procurement Services,” then click on the “Debarred, Suspended or Ineligible Firms” link for access to the list of those firms currently considered debarred, suspended or ineligible to compete, contract or subcontract for work on projects administered by the Georgia State Financing and Investment Commission.

Restriction of Communication

From the issue date of this (RFQ/RFP) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee, except for submission of questions as instructed in the RFQ/RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

End of Section

(Exhibit A)

CERTIFICATION FORM

I, _, being duly sworn, state that I am _(title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended, debarred, or otherwise excluded or ineligible from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted or terminated for cause in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or GSFIC may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner and/or GSFIC may contact any individual or entity named in the Statement of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Sworn and subscribed before me

This day of , 20 .

Signature

NOTARY PUBLIC NOTARY SEAL

My Commission Expires:

(Exhibit B)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any

Contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by

O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor;

and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Georgia State Financing and Investment Commission Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________, 20______ in___________________ (city), _______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____________ DAY OF ____________, 20_____,

NOTARY PUBLIC

My Commission Expires: __________________

Exhibit C

DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (GSFIC) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, GSFIC shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and GSFIC, the Using Agency, or the ultimate end-user of the proposed project.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to GSFIC, the Using Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or…