RFQ Return to work bags.docx

Specifications and Requirements:

DESCRIPTION OF SUPPLIES AND SERVICES:

The Illinois Department of Human Services (IDHS) is seeking quotes for 8,000 compiled “back to work” bags. PRODUCT MUST BE DELIVERED TO IDHS BY JUNE 24, 2020. Each unit will consist of one of the following items:

· 2 oz. Bottle of Gel Anti-Microbial Hand Sanitizer -- effective at eliminating over 99.9% of germs and bacteria, Fast drying (under 20 seconds), must meet FDA requirements for hand sanitizers for Covid-19.

· 3 ply “surgical” style Mask with ear loops, adult sized

· Small Packet of Disinfecting Wipes - each packet should contain at least 10 wet wipes in a resealable pack and be FDA approved for Covid-19.

· AntiMicrobial Ball Point Pen (retractable or with cap is acceptable)

· Bag for packaging

· Inclusion of a 2 sided note (2, 1 side note is acceptable) to fit flat into bag size. Language will be provided by IDHS.

Please note any price point breaks with a minimum quantity starting at 8,000. If personalization is available, provide additional cost. Samples may be requested prior to purchase.

Bags must be fully assembled (stuffed) with the product.

Pricing must include packaging and delivery to:

IDHS Des Plaines Warehouse 9511 Harrison Des Plaines, IL between 7:30a.m. and 3:00 p.m. Monday through Friday

PRICING:

Price per Unit. Each unit will include a bag filled with hand sanitizer, disinfecting wipes, antimicrobial pen, surgical style disposable mask and a flier to be designed by DHS. Price must include delivery costs :________________________

Description of any price point breaks for quantities between 8,000- 100,000 units

Additional price for personalization of bag, labels, etc.

The bid will be awarded based on the lowest total Price per Unit.

VENDOR’S NAME: _____________________________

VENDOR’S ADDRESS: _____________________________

CONTACT PERSON: _____________________________

PHONE: _____________________________

EMAIL: _____________________________

VENDOR’S SIGNATURE: _____________________________

DATE: _____________________________

Estimated delivery date: _____________________________

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

RETURN TO WORK BAGS

Responses must be submitted via BidBuy or email to Jean.Sandstrom@illinois.gov NO LATER THAN NOON on JUNE 9, 2020