RFQ Request for Qualifications_Final 1-17-22.pdf

SIR – Phase I EWR HVAC Replacement Project Page 1 of 8

REQUEST FOR QUALIFICATIONS – PHASE I

SCREENING INFORMATION REQUEST (SIR)

HVAC Replacement Project Newark Airport Traffic Control Tower Facility (EWR ATCT)

Newark, NJ

SIR NO. 697DCK-21-R-00397

I. Purpose:

This solicitation is for the qualifications phase (Phase I) of a two-phase SIR for a HVAC Replacement Project at the Newark Airport Traffic Control Tower Facility (EWR ATCT) located in Newark, NJ. A two-phased, best value, fixed price, selection process will be utilized for this source selection. This solicitation, Phase I, is an unrestricted Request for Qualifications. Only those successful Offerors from Phase I will be invited to submit proposals in response to the Phase II, Request for Offer (RFO).

Responses to the SIR Phase I shall be used to screen qualified companies. The FAA will evaluate each response received and make a selection of qualified offerors based on the evaluation criteria established below. The SIR evaluation process may involve face-to-face negotiations with one or more offerors. The intent of these negotiations is for the FAA evaluators, to gain a better understanding of the proposed project and/or to clarify evaluation information submitted by the offeror. Qualifications include but are not limited to financial resources, technical capabilities, past performance, and key personnel. The FAA desires to select the top rated three (3) Offerors (assuming that there are three Offerors qualified that meet our minimum evaluation criteria as listed in this SIR) to participate in Phase II of the Request for Offer (RFO) process. Construction Drawings and Specifications will be provided electronically for Offerors that advance to Phase II of the procurement process.

II. Submission Deadline and Point of Contact:

All submittals must be received no later than 5:00 p.m. Eastern Time, on 2/15/2022 Submittals received after this date will not be considered. Hand delivered proposals are not allowed.

Electronic copy shall be sent to Robert Higgins vial email Robert.higgins@faa.gov (due to FAA email size limitations of 20 MB, multiple emails may be necessary)

Submittals forwarded must address all evaluation criteria and responses must be typewritten, and all questions must be answered to be considered responsive. If a question is not applicable, the Offeror should indicate “N/A.”

The Solicitation P.O.C. (point of contact) is Robert Higgins, Contracting Officer, who can be contacted at either robert.higgins@faa.gov or at 781-238-7670. Any/all questions or requests must be directed only to him.

Period of Performance: 270 calendar days Estimated Price Range: $2,000,000 - $3,000,000

III. Project Scope:

HVAC Replacement Project at the Newark Airport Traffic Control Tower Facility (EWR ATCT), located in Newark, NJ. The work includes, but is not limited to, furnishing and installing all labor, materials, supplies, and equipment necessary as described in the summary below. This summary is not inclusive of all work included in the contract documents. Offerors invited to participate in Phase II will receive complete set of specifications and drawings detailing work to be provided.

mailto:Robert.higgins@faa.gov mailto:robert.higgins@faa.gov

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The Newark ATCT (EWR) HVAC project is primarily an equipment replacement/upgrade project with Mechanical Controls. The equipment being replaced includes chillers, boilers, hot water and chilled water pumps, heat exchangers, air separators, chemical pot feeders, air handling unit fans and motors, computer room units and HVAC controls system including control and balancing valves, control and balancing dampers and actuators, and sensors. New equipment to be installed includes fan coil unit, intake fan and weather hood, return fans, relief fan and additional heat exchangers. Incidental work includes roofing, ductwork, exterior louvers, hydronic piping, domestic water piping, sanitary waste and vent piping, refrigerant piping, natural gas piping, pipe insulation, wall insulation, boiler flue duct, framing, and gypsum board, painting, joint sealants, fire alarm system modification for stair pressurization control, electrical wiring and devices, and equipment supports. Demolition work includes the removal of existing equipment and associated accessories, supports, pads, and abandoned glycol piping. Work also includes providing temporary heating and cooling, testing & balancing and commissioning. The list is not all inclusive and other items of work are required.

See FAA SPECIFICATIONS, HVAC REPLACEMENT PROJECT, dated 12/16/21 as attached in Section J.

IV. Screening Information:

Prospective offers are required to submit a qualifications proposal as discussed herein. Proposals will be technically evaluated as outstanding, satisfactory, marginal, or unsatisfactory on the basis of the criteria listed below.

Any proposal determined to be unsatisfactory in any of the following criteria, will render the entire proposal to be unacceptable and therefore removed from further consideration. The government may reject any and all offers and waive informalities or irregularities in submitted documents. The government reserves the right to consider any references or items of past performance and not to be limited to those for similar projects or only to those submitted by the offeror. One-on-one discussions may be held, at the option of the government, with one or more offerors, as determined by the Contracting Officer, to clarify submitted materials, resolve issues, and/or omissions. However, the offeror is advised that the Government reserves the right to Not accept or reject offers without discussions. Offerors should ensure that their submissions are complete and accurate. Failure to submit required information may result in rejection in accordance with AMS guidelines. Offerors determined to be qualified will be provided with a full set of plans and specifications from which to develop technical and cost proposals for consideration in Phase II of the RFO.

A prospective offeror must submit a complete qualifications proposal, which will encompass, but is not limited to, the content set forth herein. All proposal areas must be fully addressed. A negative response is required in the event of no experience for a particular area, or for any item that is not applicable. Any omission, partial, or vague responses may lead to the rejection of the offeror's proposal without discussions with offeror. The government reserves the right to use and evaluate any and all available information pertinent to any offeror and its subcontractors, in addition to the data incorporated in the submitted qualifications proposal, and which may be related to performance periods beyond the last five

(5) years.

Each proposal shall have a cover page/title sheet that identifies the company name. Also, each proposal shall have a table of contents.

V. Evaluation Criteria:

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All of the following qualifications will be rated outstanding/satisfactory/marginal/unsatisfactory. Any rating of unsatisfactory will render the offeror disqualified. Offerors have the responsibility for demonstrating they meet the minimum qualifications. Each offeror response to this SIR shall be evaluated on five (5) main criteria which are listed below in descending order of importance. Offerors that receive a FAIL on Financial Resources will not be considered any further and as such will not be eligible to receive the RFO (Phase II). Offerors that receive a PASS will be considered further under criteria 2 – 5.

Any Offeror receiving an unsatisfactory rating for criteria 2 – 5 will not be eligible to receive the Phase II RFO documentation.

Evaluation Criteria

1. Financial (Pass/Fail)

2. Technical Capabilities (40%)

3. Past Performance (30%)

4. Safety and Risk Management (20%)

5. Key Personnel (10%)

1. Financial Resources – Offerers must as a minimum show that they have the financial capability and resources necessary to sustain a project of this scope and duration.

1) Provide current financial statements for the past three (3) years, along with each year’s Current Ratio, Cash Ration, and Debt to Equity Ratio.

2) Provide name of bonding company, agent’s name, address, and telephone number.

3) Provide bonding capacity, available amounts and currently expended.

4) Length of time with bonding company.

5) Bond rates charged by surety.

6) List of additional sureties used over the past five (5) years either on a regular or intermittent basis.

7) State and describe current financial resources that give your firm the ability to sustain all contract activities for a period not less than 60 days, including licenses, permits, insurance, bonding, mobilization, equipment, labor, and material costs.

8) Describe your ability to obtain additional financial resources.

9) Disclose any unpaid judgments in excess of $1 million.

10) Disclose any disputed or un-adjudicated claims in excess of $1 million.

2. Technical Capabilities - Offerors must demonstrate that they meet the following qualifications by citing a specific project or projects during which they accomplished the following criteria.

For projects wherein the offeror was a subcontractor, provide a point of contact (name, phone number, and address) for the General or Prime Contractor as well. The government reserves the right to verify performance by soliciting feedback from the sponsor/owner/customer and/or General Contractor.

Project Data:

For each project used to demonstrate the offeror has met or exceeded the applicable criterion, provide at a minimum the following data:

1. Project title, description, and contract number

2. Dollar value

3. Customer name, address, phone number/email, and contact person

4. Scope of work performed

5. Performance period (i.e. dates and number of calendar days)

6. Ability to meet schedules and budget constraints

7. Any noteworthy technical problems encountered and solutions

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8. Any contractual issues or technical matters disputed and resolution thereof

9. Any claims and resolution thereof (i.e. nature, number, dollar value)

Technical Capabilities Criterion:

1. Successful completion of projects involving demolition.

2. Successful completion of projects involving the construction of a new or replacement of the existing Notifier fire alarm and detection system with smoke control.

3. Successful completion of projects that required temporary heating and cooling.

4. Construction of new fire rated partitions and fire stopping in fire rated walls.

5. Successful completion of projects involving interior work including metal studs, insulation, gypsum wall board, interior painting of walls, and installation of epoxy flooring and vinyl wall base.

6. Successful completion of projects involving replacement of roof systems and structural supports for roof mounted equipment.

7. Successful completion of projects involving Plumbing and HVAC work. Experience with chilled and hot water hydronic systems, HVAC equipment startup, testing and balancing and commissioning.

Execution of work and planning to limit the down time for HVAC systems and equipment.

8. Successful completion of projects involving new or replacement of existing DDC Controls based on the Snyder Structureware system.

A. All installers must be building automation contractors in the business of installing direct digital control building automation systems for a minimum of 5 years.

1. The Building Management System contractor shall have a staff with engineers trained and certified by the manufacturer in the configuration, programming and service of the automation system. The contractor’s technicians shall be fully capable of providing instructions and routine emergency maintenance service on all system components.

2. Any installing contractor, not listed as certified in the Approved Manufacturer's section, shall submit credentials as detailed in the Pre-bid Submittal section for the engineer’s review 2 weeks prior to bid date. Failure to follow the attached formats shall disqualify potential alternate installers. Credentials must attest that the contractor meets all requirements of the specification and the Engineers judgment regarding approval to bid as an acceptable installer after reviewing the data will be final.

B. All installers must be authorized distributors or branch offices of the manufacturers specified.

C. The following installers have been certified by the manufacture:

1. Future Controls, Inc., 5719 Zip Drive, Suite 1, Fort Meyers, Florida 33905, 800- 330-1303, Attn: Thomas Hansen, Jr.

2. C-Tech, 116 Portland Road, Whitehouse, Tennessee 37188, 615-672-8210, Attn:

Jim Brown.

D. Any installing contractors or manufacturers interested in participating as acceptable installers for this project that are not certified shall furnish a detailed technical pre-bid submittal to the FAA engineer. All information must be submitted 2 weeks prior to the published bid date to allow the engineer adequate time to review the installer’s credentials.

E. The Pre-Bid submittal shall contain the following information as a minimum:

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1. A profile of the manufacturer and the local installation and service/organization.

2. Description of how the system meets and achieves all the specified criteria in terms of configuration, operation, and control.

3. System Architecture with single line riser diagram showing all major components (digital controllers, routers, hubs, etc.) that will be required for this project.

4. Procedure for commissioning and time required to startup and commission each of the systems for this project.

5. Contractors approach for the project planning and management.

6. Product Data Sheets for all components, DDC panels, and all accessories listed per the appropriate specification sections herein.

7. Examples of actual graphic screens for other similar projects.

8. Number and types of DDC panels required for this installation.

9. Number and types of spare points provided with the proposed system.

10. Recommended spare parts list for components with list price schedule.

11. List of 2 similar systems in size, point capacity, total installed value, installed and commissioned by the local office with a list of the installers/manufacturers design team members for each project and the FAAs contact information.

12. Samples of service offerings and a list of current similar service contracts with contact information.

13. Resumes for the management team and all employees who will be involved with the project design, commissioning, project management, and after installation service.

Resumes should include copies of manufacturer's certifications for the proposed product line.

14. Copy of this Control Specification in its entirety with a check mark beside each paragraph to signify that the manufacturer's equipment and software shall fully conform to the specified requirement. If the requirement cannot be met, indicate the reasons/limitations and the alternative proposed.

15. An interview may be conducted and the bidder will be requested to make a formal presentation concerning the proposed system and possibly provide an installed project tour prior to a final decision.

9. Successful completion of projects involving electrical work including power distribution panels, motor control centers, conductors, grounding, raceways, lightning protection, and associated terminations.

10. Successful completion of projects similar in size and complexity including building commissioning.

11. Successful completion of projects at critical facilities such as an Air Traffic Control Facility or Hospital.

It is preferred that projects submitted to demonstrate technical capabilities be within the past 5 years.

However, projects submitted in excess of 5 years will be evaluated. Projects within the past 5 years may receive a higher score.

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3. Past Performance - Past performance will be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform this project based on demonstrated relevant and recent performance. It will be evaluated based on the information received as part of the past performance questionnaires, phone interviews with identified customers, project descriptions, and other applicable information. Evaluation will consider the extent of the Offeror’s recent, relevant experience and ability to meet project quality, performance, technical requirements, schedule, cost control, and customer satisfaction.

The projects identified by the Offeror may not serve as the sole basis of evaluation of past performance. The Government reserves the right to obtain and utilize information obtained by the Government from sources other than those identified by the Offeror, including but not limited to the Contractor Performance Assessment Reporting System (CPAR). The FAA may evaluate additional past performance information as available under the Contractor Performance Assessment Reporting System (CPARS) and any other means available to obtain relevant past performance ratings. Any CPARS performance information evaluated would be considered in conjunction with your past performance submittals as required in this Solicitation. CPARS reporting is required on all construction contracts that exceed $10,000,000.00, as such, any subsequent contract award resulting from this Solicitation, will see the awarded contractor’s performance reported in accordance with FAA AMS Clause #3.10.1-26.

Questionnaires - The Offeror shall initiate the Past Performance Questionnaires (Attachment 1) for 4 projects. The Offeror shall complete blocks 1 through 7 on the form. The Offeror shall request that the owner’s representative most knowledgeable of the project complete block 8 on the form and submit the Past Performance Questionnaires directly to the Contracting Officer identified on the form no later than the qualifications proposal due date. Offerors are responsible for ensuring that the telephone numbers provided for the owner’s representative indicated on each Relevant Project Summary are accurate and that the representative is aware that members of the FAA project team will be contacting them regarding the questionnaire and the Offeror’s past performance.

4. Safety and Risk Management - Offerors must demonstrate that they are capable of implementing safety and risk management controls. Site specific projects performed in which safety and risk management were critical elements and demonstrate controls implemented. Site specific examples of when and how controls were implemented to ensure project success. Offerors may submit excerpts from plans. Include organizational charts demonstrating roles and responsibilities. There is a 5 page (8.5” x 11”) maximum for this Criteria submission. Text shall be at least single spaced, Font Size - Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic representations while not subject to the same font size and spacing requirements shall have spacing and texts that is easily readable.

5. Key Personnel – Provide resumes and be sure to indicate by name and function the key individuals that are proposed as part of the project team. Key individuals are:

a. Project Manager with a minimum Bachelor of Science (BS) degree in Civil, Mechanical, or Electrical Engineering from an accredited institution of higher learning, or a technical degree, and ten (10) years of experience with coordinating subcontractors on projects with complex mechanical, electrical, and control systems in the heavy construction industry.

b. Project Superintendent with a minimum of ten (10) years of experience in coordinating mechanical, electrical, and control subcontractors in heavy construction industry.

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c. MEP Coordinator with a minimum Bachelor of Science (BS) degree in Civil, Mechanical, or Electrical Engineering from an accredited institution of higher learning, or a technical degree, and five (5) years of experience coordinating projects with complex mechanical, electrical, and control systems in the heavy construction industry.

d. Project Scheduler with minimum of five (5) years of experience in coordinating large complex construction projects involving multiple construction disciplines with a typical project length of 18 or more months.

e. Quality Control (QC) Manager with a minimum of eight (8) years of experience as a superintendent, inspector, QC manager, project manager, project engineer or construction manager on similar size and type construction contracts that include the major trades that are part of this requirement. The QC Manager is required to be on site at all times. The QC Manager must be employed by the prime Contractor. The QC Manager will be responsible for implementing the QC plan and interacting with the Third Party QC firm/agency.

Site Safety and Health Officer (SSHO) shall be provided and present at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The SSHO shall be present at the project site, located so they have full mobility and reasonable access to all major work operations during the shift. The Contractor’s superintendent may be the SSHO. The SSHO shall report to a senior project (or corporate) official. The SSHO, as a minimum, must hold an OSHA 30-hour training card (or course completion if within 90 days of having completed the training and card has not yet been issued). SSHOs shall maintain competency through documented formal, on-line, or self-study safety and health related coursework every year.

VI. Evaluation Scoring:

The Evaluation Team will assign a rating of Outstanding (5 points), Satisfactory (4 points), Marginal (2 point), or Unsatisfactory (0 points) to each Sub-category for evaluation categories 2-

4. As mentioned previously, category 1 (Financial) will receive a Pass/Fail score. Each rating will then be assigned a corresponding point value for each category. The Evaluation Team will assign a rating of Unsatisfactory, Marginal, Satisfactory or Outstanding to each sub-category within each of the evaluation criteria. Each rating will then be assigned a corresponding point value.

1. Outstanding: The documentation provided demonstrates the Offeror’s potential to significantly exceed performance or capability standards. The documentation contains numerous exceptional strengths or advantages that will significantly benefit the Government.

The Offeror clearly demonstrates the ability to complete the proposed work to the extent that timely and high-quality performance can be anticipated. An assigned rating of "Outstanding" indicates that, in terms of the specific sub-category, the information contains no significant weaknesses, deficiencies or disadvantages. The application very significantly exceeds most or all RFQ requirements and has a very high probability of success that represents almost no risk to the Government. A sub-category receiving this rating will be assigned a point value of 5.

2. Satisfactory: The documentation provided demonstrates the Offeror’s potential to meet the performance or capability standards and contains one or more strengths or advantages that will benefit the Government. An assigned rating of "Satisfactory" indicates that, in terms of the specific sub-category any Offeror’s weaknesses are minor and should not seriously affect the Offeror’s performance. Any Offeror’s weaknesses noted are outweighed by other

SIR – Phase I EWR HVAC Replacement Project Page 8 of 8 strengths or advantages. The Offeror exceeds most or all minimum requirements and has a high probability of success. This would result in a quality performance that represents low risk to the Government. A sub-category receiving this rating will be assigned a point value of 4.

3. Marginal: The documentation provided demonstrates the Offeror’s ability to meet more than half but not all of the performance or capability standards. The Offeror demonstrates a below-average ability to complete the proposed work. An assigned rating of “Marginal” indicates that in terms of the specific sub-category that the Offeror’s weaknesses or deficiencies outweigh its strengths or advantages. The Offeror demonstrates a low probability of success resulting in a moderate risk to the Government. A sub-category receiving this rating will be assigned a point value of 2.

4. Unacceptable: The documentation provided is inadequate. The Offeror fails to provide the minimum documentation required for evaluation. A sub-category receiving this rating will be assigned a point value of 0.

The score for each Evaluation Factor will be multiplied by the weighted percentage (listed above) to determine the weighted score for each priced factor. The total weighted score for each priced factor will then be added to determine the final overall price rating.