RFQ_PW_28-26_Final.pdf

REQUEST FOR QUALIFICATIONS (RFQ) & RESPONDENT’S ACKNOWLEDGEMENT

RFQ TITLE:

EGLIN AFB WELCOME SIGNAGE DESIGN

RFQ NUMBER:

RFQ PW 28-26

ISSUE DATE: January 23, 2026

LAST DAY FOR QUESTIONS:

RFQ OPENING DATE & TIME:

February 2, 2026 @ 3:00 P.M.

February 16, 2026 @ 3:00 P.M.

NOTE: PROPOSALS RECEIVED AFTER THE PROPOSAL OPENING DATE & TIME WILL NOT BE CONSIDERED.

U.S. Air Force solicits your company to submit a proposal on the above referenced goods or services. All terms, specifications and conditions set forth in this RFQ are incorporated into your response. A proposal will not be accepted unless all conditions have been met. All proposals must have an authorized signature in the space provided below. All proposals must be submitted electronically by the time and date listed above. Proposals may not be withdrawn for a period of ninety (90) days after the proposal opening unless otherwise specified.

RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND

RETURNED AS PART OF YOUR PROPOSAL. PROPOSALS WILL NOT BE ACCEPTED WITHOUT THIS

FORM, SIGNED BY AN AUTHORIZED AGENT OF THE RESPONDENT.

COMPANY NAME

MAILING ADDRESS

CITY, STATE, ZIP

FEDERAL EMPLOYER'S IDENTIFICATION NUMBER (FEIN):

TELEPHONE NUMBER: EXT: FAX:

EMAIL:

I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER RESPONDENT SUBMITTING A BID FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS BID AND CERTIFY

THAT I AM AUTHORIZED TO SIGN THIS BID FOR THE RESPONDENT.

AUTHORIZED SIGNATURE: PRINTED NAME:

TITLE: DATE:

Rev: September 22, 2015

RFQ PW 29-25

REQUEST FOR QUALIFICATIONS

EGLIN AFB WELCOME SIGNAGE DESIGN

Notice is hereby given that the U.S. Air Force, will accept sealed proposals until 3:00 p.m. CST February 16, 2026 for the Eglin AFB Welcome Signage Design. Interested respondents desiring consideration shall submit their response online at OpenGov through the link provided below:

https://procurement.opengov.com/portal/myokaloosa

Unless otherwise stipulated in the proposal description, all responses must be submitted using OpenGov only. No other means of submission of responses will be accepted. Responses will be accepted by OpenGov until 3:00 p.m. CST February 16, 2026 at which time all proposals that are timely submitted will be opened and reviewed.

The Air Force reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the Air Force, and to waive any irregularity or technicality in proposals received. The Air Force shall be the sole judge of the resulting negotiated agreement that is in its best interest and its decision will be final.

For this solicitation please contact:

DeRita Mason Purchasing Manager dmason@myokaloosa.com 850-689-5960

DeRita Mason Purchasing Manager

Date https://procurement.opengov.com/portal/myokaloosa mailto:dmason@myokaloosa.com

REQUEST FOR QUALIFICATIONS

Eglin Air Force Base, Florida

DESIGN

STATEMENT OF WORK

Eglin AFB Welcome Signage Design

Eglin Air Force Base, Florida

30 October 2025

96 CEG/CENMV

Table of Contents

1.0 Purpose:

2.0 Background:

3.0 Description of Work:

3.1 Signage

3.2 Site Development ............................................................... Error! Bookmark not defined.

3.3 Civil

4.0 General Requirements

5.0 Meetings and Submittals

6.0 Government Furnished Materials

7.0 Period of Performance

8.0 Summary of Required Activities

1.0 Purpose:

This Statement of Work (SOW) outlines the basic requirements of the Eglin AFB Signage project.

2.0 Background:

This Design project is to provide a design for over-the-road welcome signage at the East Gate and West Gate of Eglin AFB. The intent of the welcome signage being constructed is to increase the public’s awareness that they are approaching the Eglin AFB entry control facilities to reduce the number of misdirected drivers arriving at the gate.

3.0 Description of Work:

The contractor shall furnish all parts, labor, tools, materials, plans, and transportation necessary to design code compliant over the road ‘welcome to Eglin AFB’ signs at the East and West Gates of Eglin AFB, FL. The Contractor shall be responsible for ensuring the design meets all the applicable, most recent standards and guidance. General sign components may consist of footings, standard and/or custom poles, custom sign panels and/or lettering, high intensity grade reflective vinyl copy/background, and lighting. The Contractor is responsible for contacting Florida’s 811 prior to any digging activities to ensure all utilities are marked and avoided.

3.1 Signage

Refer to Attachment 1: Eglin AFB Welcome Signage – Proposed Layouts for a slide deck showing the general layout of the intended signage and locations. The Contractor’s designer may provide any edits, relocations, or proposals to the provided signage layouts. The Contractor shall provide a signed/stamped 100% design package, to include drawings, specifications, and design analysis/narrative, and any applicable permits for the signage required for this project.

Eglin AFB Welcome Signage

Two over-the-road welcome signs shown in the attachment shall be designed and installed with one each at the East and West gates of Eglin AFB. The exact location and details of the sign, columns, foundations, electrical service, and lights to be designed by Contractor and approved by the Government.

3.1.1 References

Design Guidelines Reference the need to comply with the MUTCD, FDOT, and local standards and codes, as applicable. However, the contractor shall determine and list the specific applicable elements, requirements/standards from the applicable documents that apply to the signage types required within this contract. Include other related criteria for the signage types, as applicable. FDOT’s requirements for SPI 700 series code can be found in the attachments, or at the following link https://www.fdot.gov/design/standardplans/2025/standard-plans---fy-2024-25. List other general requirements documents / codes such as UFCs, federal, state, local, etc. in the appendix. * The FDOT standard plans have multiple pre-engineered designs that can be utilized and applied to the development of the designs for this project. *

Design Loads:

Unless noted otherwise, loads and load combinations shall be determined and applied in accordance with ASCE 7, as modified by UFC 3-301-01 or equivalent FDOT, State, or Local requirement.

Wind Loads: Basic Wind Speed, Risk Category, and Importance Factor shall be determined from UFC 3-301-01 or equivalent FDOT, State, or Local requirement.

Basic Design Wind Speed 143 mph (or current rqmt) Exposure Category C Risk Category, Table 2-2 II Importance Factor 1.0 https://www.fdot.gov/design/standardplans/2025/standard-plans---fy-2024-25

3.3 Civil, Structural, & Electrical

• Site drainage is good and no impacts to the existing drainage system are anticipated. Overland flow is anticipated to drain away from each site into existing drainage infrastructure.

• Clearance height of the signs shall be no less than the height of the gate pavilions, as the clearance height of the gates are 18’9” and 19’.

• All electrical items will be IAW UFGS 26, 26 56 00, UFC 3-530-01, and NFPA 70.

3.3.2 Site Development Constraints

• Set back criteria from roads, curbs, sidewalks, etc.

• Public Utilities: Contractor shall call Florida 811 prior to any subsurface activities and obtain a Work Clearance Request (Form 103) from Eglin AFB for any work on Eglin Property prior to any construction activities.

• Established pedestrian and vehicular traffic patterns.

4.0 General Requirements

The Contractor shall identify and comply with all applicable federal, FDOT, state, and local statutes; Air Force and Department of Defense instructions, manuals, handbooks, regulations, guidance and policy letters to include all changes and amendments in effect on the date of issuance of this contract.

All existing conditions shall be field verified by the Contractor during the site visit(s). The Government is not responsible for providing any surveys or measurements. This project shall be accomplished through submittal phases to include 35% preliminary design, 95% pre-final design and 100% final design.

35% design shall include both proposed sign layouts shown in Attachment 1, both options shown can utilize the attached FDOT span design in Attachment 5 as a basis of design. At the 35% design review meeting, one sign design will be selected to move forward with full design to 100% based on Eglin AFB leadership’s decision.

DOR shall utilize FDOT standard designs as much as possible to simplify the design effort for this project.

5.0 Meetings and Submittals

The Contractor shall participate in and facilitate on-site meetings and all design review meetings. The Contractor shall prepare and submit meeting minutes to the Contracting Officer within two (2) calendar days after every meeting. The Contractor shall be responsible for applying and procuring all FDOT, state, or local permits required.

The Contractor shall submit for approval a complete design schedule, with all submittal and review meeting dates, within seven (7) calendar days after the Notice to Proceed (NTP). The schedule shall be based on the following proposed design agenda.

• Design kick-off meeting shall be same date as NTP

• 35% preliminary design submittal shall be 60 calendar days from the design kick-off meeting. The

Government review period will be 21 calendar days followed by a design review meeting.

• 95% pre-final submittal shall be 40 calendar days from the 35% Government review. The Government review shall be 14 calendar days followed by a design review meeting.

• 100% final design shall be 14 calendar days from the 95% Government review. The Government review shall be 7 calendar days followed by a pre-construction conference

All items required in each stage of design shall be submitted as one (1) complete package. No partial submittals will be accepted. The Contractor shall provide the comments from the Government review at each design submittal.

A response of “will comply” IS NOT acceptable. The Contractor shall annotate the comments with the actions taken and incorporate the annotated comments with the next design submittal.

The 35% design submittals shall include three (3) bound sets each of half size drawings (12 x 18), specifications and design analysis and one (1) electronic version of the complete submittal on a compact disc with the drawings in AutoCAD drawing format and in PDF format; specifications and design analysis in Adobe PDF format.

The 95% design submittals shall include three (3) bound sets each of half size drawings (12 x 18), specifications and design analysis and one (1) electronic version of the complete submittal on a compact disc with the drawings in AutoCAD drawing format and in PDF format; specifications and design analysis in Adobe PDF format.

The 100% final design submittal shall include one (1) full size bound set of drawings (24 x 36), two (2) bound sets of half size (12x18) drawings, two bound sets of specifications, two bound sets of design analysis, an electronic version of the complete submittal on one compact disc with the drawings in AutoCAD format and in Adobe PDF format, specifications and design analysis in Adobe PDF format.

The as-built drawings and specifications that reflect addendums, field changes and modifications shall be submitted at close out of the project. See attachment 4 titled “Eglin Standard As-Built Requirements” for submission details.

The Contractor shall identify and have a subcontracted State Licensed Designer of Record on staff to develop submittals during design and construction. The Contractor’s Designer of Record shall produce a Submittal Register at each design submittal. The Contractor’s Designer of Record shall be responsible for listing, reviewing and approving each submittal necessary to ensure the project requirements are in compliance. The Submittal Register shall identify items such as shop drawings, manufacturer’s literature, certificates of compliance, material samples, guarantees, test results, etc. that the Contractor shall submit for Government review and/or approval action. The Designer of Record shall review and approve all submittals they are responsible for prior to submittal to the Government. Upon approval by the Contractor, that submittal shall be submitted to the Contracting Officer/Government for review and approval.

Progress Schedules shall be submitted using AF Form 3064, and Progress Reports shall be submitted using AF Form 3065. These shall be provided if requested.

All material submittal that are scheduled for government review and approval shall be reviewed by the designer of record (DOR) prior to submitting to the government.

6.0 Government Furnished Materials

Eglin AFB standard title sheet, drawing sheets and title block shall be provided to the Contractor in electronic format.

7.0 Scoring Criteria will be based on the following:

• Technical Qualifications – 40 points

• Project Experience and References – 30 points

• Team Composition – 10 points

• Financial and other Requirements – 10 points

• Key Team Member Resumes – 10 points

8.0 Period of Performance

The Period of Performance is 120 calendar days.

9.0 Summary of Required Activities

REQUIED ACTION: TIME FRAME:

Notice to Proceed Design kick-off meeting

Period of Performance 150 calendar days for design

35% preliminary design submittal 60 calendar days after design kick-off /

NTP

Design review meeting 21 calendar days after submission 95% pre-final design submittal 40 calendar days after review meeting Design review meeting 14 calendar days after submission 100% final design submittal 14 calendar days after review meeting Meeting minutes 2 calendar days after each meeting Design schedule 7 calendar days after award AF Form 3064 (Schedule) 7 calendar days of award AF Form 3065 (Progress Report) Monthly AF Form 3000 (Submittal) As required

GENERAL CONDITIONS

PRE-QUALIFICATION ACTIVITY

1. ADDENDUM - Except as provided in this section, respondents are prohibited from contacting or lobbying the Air

Force, Air Force staff, and Review Committee members, or any other person authorized on behalf of the Air Force related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed via OpenGov:

All questions or inquiries must be received no later than the last day for questions (reference RFQ & Respondent’s Acknowledgement Form). Any addenda or other modification to the RFQ documents will be issued by the Air Force five (5) days prior to the date and time of closing, as a written addenda distributed to all prospective Respondents by posting to the OpenGov following website.

https://procurement.opengov.com/portal/myokaloosa

Such written addenda or modification shall be part of the RFQ documents and shall be binding upon each respondent.

Each respondent is required to acknowledge receipt of any and all addenda in writing and submit with their documents.

No respondent may rely upon any verbal modification or interpretation.

2. PREPARATION OF QUALIFICATIONS – The qualifications form is included with the proposal documents.

Additional copies may be obtained from the Air Force. The respondent shall submit originals and bid forms in accordance with the public notice.

No changes shall be made to the phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the numeric figures, the written amount shall govern. Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice inviting proposals may be rejected.

Qualifications submitted by a corporation shall be executed in the corporate name by the president or a vice president or other corporate officer who has legal authority to sign.

Qualifications submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

Qualifications submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

Qualifications submitted by an individual shall show the respondent’s name and official address.

Qualifications submitted by a joint venture shall be executed by each joint venture in the manner indicated on the proposal form. The official address of the joint venture must be shown below the signature.

All signatures shall be submitted electronically - All names shall be typed or printed below the signature.

The submittal shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the form. The address and telephone # for communications regarding the proposal shall be shown.

If the respondent is an out-of-state corporation, the proposal shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida in accordance with Article 3. A state contractor license # for the State of Florida shall also be included on the proposal form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

https://procurement.opengov.com/portal/myokaloosa

3. INTEGRITY OF QUALIFICATIONS DOCUMENTS - Respondents shall use the original Qualification documents provided by the Purchasing Department and enter information only in the spaces where a response is requested. Respondents may use an attachment as an addendum to the qualification documents if sufficient space is not available. Any modifications or alterations to the original proposal documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a proposal. Any such modifications or alterations that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original proposal documents.

4. SUBMITTAL OF QUALIFICATIONS – Qualifications shall be submitted electronically no later than the date and time prescribed on the Notice to Respondents. The responses submitted shall be one (1) completed document, unless otherwise specified within the document.

5. MODIFICATION & WITHDRAWAL OF PROPOSAL - A proposal may be modified or withdrawn by an appropriate document duly executed in the manner that a proposal must be executed and delivered to the place where proposals are to be submitted prior to the date and time for the opening of proposals.

If within 24 hours after proposals are opened any respondent files a duly signed written notice with the Air Force and promptly thereafter demonstrates to the reasonable satisfaction of the Air Force that there was a material substantial mistake in the preparation of its proposal, that respondent may withdraw its proposal, and the proposal security may be returned. Thereafter, if the work is re-proposal, that respondent will be disqualified from 1) further purposing on the work, and 2) doing any work on the contract, either as a subcontractor or in any other capacity.

6. QUALIFICATIONS TO REMAIN SUBJECT TO ACCEPTANCE – All qualification documents will remain subject to acceptance or rejection for ninety (90) calendar days after the day of the opening, but the Air Force may, in its sole discretion, release any submittal and return the respondent’s security prior to the end of this period.

7. CONDITIONAL & INCOMPLETE QUALIFICATIONS - The Air Force specifically reserves the right to reject any conditional submittal and qualifications which make it impossible to determine the true quality of services to be provided by the respondent.

8. CONTRACT FOR SERVICES – A copy of the Air Force’s standard agreement for professional services such as the ones being procured herein is attached to this procurement. The selected respondent will be required to enter into the Air Force’s standard agreement. It is the responsibility of the Respondent to raise any objections to the terms and conditions of the standard agreement at the time of submitting its response to this RFQ. Failure to do so will be considered a waiver of respondent’s right to raise it later in the process or during negotiations. In the evaluation and negotiation processes the Air Force has the right in its sole discretion to consider any objections raised by Respondent as part of the determination of most responsible and responsive proposer.

9. ADDITION/DELETION OF ITEM – The Air Force reserves the right to add or delete any item from this qualification or resulting contract when deemed to be in the Air Force’s best interest.

10. APPLICABLE LAWS & REGULATIONS – All applicable Federal and State laws, Air Force and municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over the services shall apply to the proposal throughout, and they will be deemed to be included in the contract the same as though they were written in full therein. Further, from time to time the Air Force may be eligible to obtain State of Federal grant funding for some of the services provided hereunder the requirements of the grants will be applicable to the services rendered.

11. DISQUALIFICATION OF RESPONDENTS - Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

a. Submission of more than one proposal for the same work from an individual, firm, agency, or corporation under the same or different name.

b. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

c. Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the Air Force until such participant has been reinstated as a qualified respondent.

d. Uncompleted work which in the judgment of the Air Force might hinder or prevent the prompt completion of additional work if awarded.

e. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals.

f. Default under previous contract.

g. Listing of the respondent by the Federal Government on its barred/suspended vendor list.

12. AWARD OF CONTRACT -

The Air Force Review - The Air Force appointed selection committee consisting of the constitutional officers, shall review all qualifications and will participate in the recommendations to the Board of Air Force Commissioners. The Board of Air Force Commissioners shall make final determination on any award of Contract.

The contract shall be awarded to the responsible and responsive respondent(s) whose qualifications are determined to be the most advantageous to the Air Force, taking into consideration the price and other criteria set forth in the request for proposals. The Air Force reserves the right to reject any and all proposals or to waive any irregularity or technicality in proposals received. The Air Force shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

The Air Force reserves the right to waive any informalities or reject any and all submittals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the Air Force.

The Air Force specifically reserves the right to reject any conditional qualifications and submittals which make it impossible to determine the true quality of services to be provided by respondent.

13. PAYMENTS – The respondent shall be paid upon submission of invoices and approval of acceptance by the Air Force for the prices stipulated herein for services rendered. All invoices must show the Contract #. Invoices for fees or other compensation must be submitted in sufficient detail to demonstrate compliance with the terms of this procurement and resulting contract.

14. DISCRIMINATION - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

15. PUBLIC ENTITY CRIME INFORMATION - Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

16. CONFLICT OF INTEREST - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposals the name of any officer, director, or agent who is also a public officer or an employee of the Air Force, or any of its agencies. Furthermore, all respondents must disclose the name of any Air http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.017.html

Force officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the proposal package.

17. RECYCLED CONTENT INFORMATION - In support of the Florida Waste Management Law, respondents are encouraged to supply with their proposal any information available regarding recycled material content in the products proposal. The Air Force is particularly interested in the type of recycled material used (such as paper, plastic, glass, metal, etc.) and the percentage of recycled material contained in the product. The Air Force also requests information regarding any known or potential material content in the product that may be extracted and recycled after the product has served its intended purpose.

18. REORGANIZATION OR BANKRUPTCY PROCEEDINGS – Proposals will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

19. INVESTIGATION OF RESPONDENT – The Air Force may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the Owner any additional information and financial data for this purpose as the Air Force may request.

20. CONE OF SILENCE - The Air Force has established a solicitation silence policy (Cone of Silence Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Air Force. The period commences from the date of advertisement until award of contract. All communications shall be directed to the Purchasing Department.

21. COMPLIANCE WITH FLORIDA STATUTE 119.0701 - The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law;

and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

22. PROTECTION OF RESIDENT WORKERS – The Air Force actively supports the Immigration and Nationality Act

(INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination.

Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. The Air Force reserves the right to request documentation showing compliance with the requirements.

Respondents doing construction business with the Air Force are required to use the Federal Government Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States.

23. SUSPENSION OR TERMINATION FOR CONVENIENCE - The Air Force may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period of time as the Air Force may determine, or to terminate all or a portion of the Contract for the Air Force’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the Air Force orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

24. FAILURE OF PERFORMANCE/DELIVERY - In case of default by the respondent, the Air Force after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the respondent responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the contract and removal of the respondent from the proposal list for duration of one (1) year, at the option of the Air Force.

25. AUDIT - If requested, respondent shall permit the Air Force or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this contract from the date of the contract through three (3) years after the expiration of contract.

26. EQUAL EMPLOYMENT OPPORTUNITY; NON-DISCRIMINATION – Respondent will not discriminate against any employee or an applicant for employment because of race, color, religion, gender, sexual orientation, national origin, age, familial status or handicap.

27. NON-COLLUSION – Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

28. UNAUTHORIZED ALIENS/PATRIOT’S ACT – The knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. In the event that the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed.

Respondent’s failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours of notification or actual knowledge that an alien is being employed shall be grounds for immediate termination of the contract. Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

29. FINANCIAL STABILITY- In the case of Federal and/or Florida State funded procurements, prior to awarding this contract, the top respondents will be required to submit to a soft credit pull for purposes of the Air Force's Risk Assessment consideration; objections by any respondent will disqualify them from consideration. Bad credit indicating you are a high risk may impact your application. Responses will not be considered from respondents who are currently involved in official financial reorganization or bankruptcy proceedings.

30. CERTIFICATE OF GOOD STANDING FOR STATE OF FLORIDA - Florida Statute 607.1501 requires that all vendors who wish to do business in the State of Florida be licensed to do business through the Department of State of Florida and be in good standing with the State of Florida. As such, to do business with the Air Force a vendor must provide a Certificate of Good Standing with their bid/proposal package to the Air Force. For more information on doing business in the State of Florida, please refer to the Florida Department of State. The website to register is https://dos.myflorida.com/sunbiz.

31. SYSTEM OF AWARD MANAGEMENT (SAM.GOV) - If grant funded, all vendors must be registered in SAM in order to do business with the Air Force. In order to be considered for the project, the vendor must be registered prior to submitting a bid/proposal with the Air Force. Failure to show proof of SAM.gov registration at time of submitting a bid/proposal may deem the vendors bid/proposal unresponsive. You can register for SAM at the below https://dos.myflorida.com/sunbiz link: https://sam.gov/content/home. Note it can take some time for a vendor to get registered for the System of Award Management and as such it is important to start the process as soon as possible to qualify as a responsive vendor.

32. SUBCONTRACTING

The Contractor shall comply with this requirement and ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on their subcontractors.

For fixed-price (vendor) subcontracts, the following provisions shall apply: The Contractor may award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the work described in the SCOPE OF SERVICES. Invoices submitted to Air Force for fixed price subcontracted activities shall be supported with a copy of the subcontractor’s invoice and a copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract. The Contractor may request approval from the Air Force to award a fixed-price subcontract resulting from procurement methods other than those identified above. In this instance, the Contractor shall request the advance written approval from Air Force of the fixed price negotiated by Contractor. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of the Air Force’s approval of the fixed-price amount, the Contractor may proceed in finalizing the fixed-price subcontract.

If the procurement is subject to the Consultant’s Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, the Contractor must provide documentation clearly evidencing it has complied with the statutory or federal requirements.

33. UNITED STATES-PRODUCED IRON AND STEEL (s. 255.0993, Fla. Stat.). Any iron or steel product permanently incorporated into the project must be produced in the United States.

The following documents are to be submitted with the qualification packet. Failure to provide required forms may result in contractor disqualifications.

RESPONSE DOCUMENT #1: DRUG-FREE WORKPLACE CERTIFICATION

RESPONSE DOCUMENT #2: CONFLICT OF INTEREST DISCLOSURE FORM

RESPONSE DOCUMENT #3: FEDERAL E-VERIFY COMPLIANCE CERTIFICATION

RESPONSE DOCUMENT #4: CONE OF SILENCE FORM

RESPONSE DOCUMENT #5: INDEMNIFICATION AND HOLD HARMLESS

RESPONSE DOCUMENT #6: ADDENDUM ACKNOWLEDGEMENT

RESPONSE DOCUMENT #7: COMPANY DATA

RESPONSE DOCUMENT #8: SYSTEM AWARD MANAGEMENT FORM

RESPONSE DOCUMENT #9: LIST OF REFERENCES

RESPONSE DOCUMENT #10: CERTIFICATION REGARDING LOBBYING

RESPONSE DOCUMENT #11: SWORN STATEMENT – PUBLIC ENTITY CRIMES

RESPONSE DOCUMENT #12: GOVERNMENTAL DEBARMENT & SUSPENSION

RESPONSE DOCUMENT #13: VENDORS ON SCRUTINIZED COMPANIES LIST

RESPONSE DOCUMENT #14: GRANT FUNDED CLAUSES

RESPONSE DOCUMENT #15: ANTI-HUMAN TRAFFICKING AFFIDAVIT

RESPONSE DOCUMENT #16: CERTIFICATE OF GOOD STANDING FOR THE STATE OF

FLORIDA-PROVIDED BY CONTRACTOR – see above* https://sam.gov/content/home

RESPONSE DOCUMENT #1: DRUG-FREE WORKPLACE CERTIFICATION

THE BELOW SIGNED RESPONDENT CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1.

4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

DATE: SIGNATURE:

COMPANY: NAME:

ADDRESS: (TYPED OR PRINTED)

TITLE:

PHONE #: E-MAIL:

RESPONSE DOCUMENT #2: CONFLICT OF INTEREST DISCLOSURE FORM

For purposes of determining any possible conflict of interest, all Respondents, must disclose if any Air Force member or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a Air Force employee, elected official, or agency is also associated with your business), or “no.”

If yes, give person(s) name(s) and position(s) with your business.

YES: NO:

NAME(S) POSITION(S)

FIRM NAME:

BY (PRINTED):

BY (SIGNATURE):

TITLE:

ADDRESS:

PHONE NUMBER:

E-MAIL:

DATE:

RESPONSE DOCUMENT #3: FEDERAL E-VERIFY COMPLIANCE CERTIFICATION

In accordance with Executive Order Number 11-116 from the office of the Governor of the State of Florida, Respondent hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the Respondent during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contact to likewise utilize the U.S. Department of Homeland Securities E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation such verification to the AIR FORCE upon request.

As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements.

ADDRESS: TITLE:

PHONE #:

RESPONSE DOCUMENT #4: CONE OF SILENCE FORM

The Air Force has established a solicitation silence policy (Cone of Silence) that prohibits oral and written communication regarding all formal solicitations for goods and services (ITB, RFP, ITQ, ITN, and RFQ) or other competitive solicitation between the bidder (or its agents or representatives) or other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any Air Force employee, selection committee member or other persons authorized to act on behalf of the Air Force including the Air Force’s Architect, Engineer or their sub-consultants, or anyone designated to provide a recommendation to award a particular contract, other than the Purchasing Department Staff.

The period commences from the time of advertisement until contract award.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Manager or an appointed representative. It shall be the Purchasing Manager’s decision whether to consider this information in the decision process.

Any violation of this policy shall be grounds to disqualify the Respondent from consideration during the selection process.

All Respondents must agree to comply with this policy by signing the following statement and including it with their submittal.

I, representing Signature Company Name on this day of 2026, I hereby agree to abide by the Air Force’s “Cone of Silence Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal.

RESPONSE DOCUMENT #5: INDEMNIFICATION AND HOLD HARMLESS

CONTRACTOR shall indemnify and hold harmless AIR FORCE, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement.

Proposer’s Company Name Authorized Signature – Manual

Physical Address Authorized Signature – Typed

Mailing Address Title

Phone Number FAX Number

Cellular Number After-Hours Number(s)

RESPONSE DOCUMENT #6: ADDENDUM ACKNOWLEDGEMENT

Acknowledgment is hereby made of the following addenda (identified by number) received since issuance of solicitation:

ADDENDUM NO. DATE

NOTE: Prior to submitting the response to this solicitation, it is the responsibility of the respondent to confirm if any addenda have been issued. If such addenda have been issued, acknowledge receipt by noting number(s) and date(s) above.

RESPONSE DOCUMENT #7: COMPANY DATA

Respondent’s Company Name:

Physical Address & Phone #:

Contact Person (Typed-Printed):

Phone #:

Cell #:

Federal ID or SS #:

DUNNS/SAM #:

Respondent’s License #:

Additional License – Trade and Number ____________________________________

Fax #:

Emergency #’s After Hours, Weekends & Holidays:

DBE/Minority Number:

RESPONSE DOCUMENT #8: SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

(a) Definitions. As used in this provision.

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that.

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or

Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company Physical Street Address, City, State, and Zip Code.

(4) Company Mailing Address, City, State and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise selected registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

Offerors SAM information:

https://www.acquisition.gov/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/far/html/Subpart%204_14.html#wp1075239 https://www.acquisition.gov/far/html/www.sam.gov https://www.acquisition.gov/far/html/www.sam.gov https://www.acquisition.gov/

Entity Name:

Entity Address:

Sam.gov Unique Entity Identifier:

CAGE Code:

RESPONSE DOCUMENT #9: LIST OF REFERENCES

1. Owner’s Name and Address:

Contact Person: Telephone # ( )

*Email:

2. Owner’s Name and Address:

3. Owner’s Name and Address:

4. Owner’s Name and Address:

5. Owner’s Name and Address:

Contract Person: Telephone # ( )

RESPONSE DOCUMENT #10: LOBBYING - 31 U.S.C. 1352, 49 CFR Part 19, 49 CFR Part 20

APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000)

The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C.