RFQ Pump Repair Middle Bass Island.pdf

Rev. 6/3/22

Needed Service: Supplying and assembling a new Edison Peristaltic pump internal roller assembly.

Ordering Location and Address: Middle Bass Island State Park 1719 Fox Middle Bass, Ohio 43446

Project Background The pump-out station needs repaired and/or replacement.

Specifications/Scope of Work

• Remove existing damaged pump assembly from the floating boat ramp/dock.

• Inspect plumbing and electrical that is used for pump out station and make repairs as needed.

• Supply new Edison Peristaltic pump internal roller assembly.

• Assemble new roller in existing pump.

• Re-install pump in its original location.

• Test the equipment to confirm functionality.

Completion Date: As Soon As Possible

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit Middle Bass Island State Park. Prior to visit Contact Andy Thompson at (419)764-4386.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award. For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

Rev. 6/3/22

Bill to information: (FSS requirement)

Invoices Origin-DNR-480

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov