RFQ - PSA-2025-27 Ennis Creek Force Main Removal.pdf

City of Port Angeles Public Works and Utilities

Request for Qualifications

(RFQ)

Professional Consulting Services for:

ENNIS CREEK FORCE MAIN REMOVAL

Qualifications Due:

Friday, October 30, 2026, by 5:00 p.m. PST

City of Port Angeles

Department of Public Works - Engineering Attn: Ryan Whitmore, E.I.T., Civil/Utility Engineer I

321 E 5th Street Port Angeles, WA 98362 rwhitmore@cityofpa.us

(360) 417 - 4811 mailto:mmoore@cityofpa.us

STATEMENT OF PURPOSE

The City of Port Angeles (City) is seeking qualified firms, hereinafter referred to as Consultant, to provide Civil Engineering Services, Permitting Support, another related work necessary for the preliminary design and final PS&E for the Ennis Creek Force Main Removal project under the general direction of the City Engineer or designee for up to a 2-year term.

The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all consultants that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit statement of qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin.

The City of Port Angeles reserves the right to cancel this request or reject any and all responses submitted or to waive any minor irregularities of this call if the best interest of the City would be served. No respondent may withdraw their proposal after the hour set for the due date thereof, unless the award of contract is delayed for a period exceeding ninety (90) days.

BACKGROUND INFORMATION

This project proposes to draft plans for the removal of an abandoned 27-inch concrete encased sanitary force main and simple restoration of the impacted area to fish passage standards. This habitat restoration project is grant funded by the Washington State Recreation and Conservation Office (RCO), Brian Abbot Fish Barrier Replacement Board (BAFBRB) and must meet Technical Expectations outlined in Appendix C:

Fish Passage Project Design Deliverables outlined in Manual 22 of the BAFBRB program.

In 1967, a concrete encased sewer main was installed which crossed Ennis Creek river mile 0.14 and is now exposed perpendicularly across the entire width of Ennis Creek. The use of this main ended in 2016 and was abandoned in place. The abandoned main creates a water surface drop of over one and a half feet which creates a passability issue, according to the Washington Department of Fish and Wildlife.

More information about this project is available upon request.

SCOPE OF WORK

The City of Port Angeles is seeking professional services from qualified firms to provide environmental permitting, civil design, and bid documents for the removal of the concrete encased 27-inch force main from Ennis Creek. The project design shall include the complete removal of the force main and concrete encasement from Ennis Creek to meet requirements outlined in Manual 22 of the BAFBRB program.

Under the general direction of the City Engineer or designee, qualified firm(s) shall be responsible for, but not limited to, providing the following tasks:

• Environmental and Cultural Permitting Support

• Right-of-Way Documentation Support

• 30% Design Package – Plans

• 60% Design Package – Plans and Estimate

• Final Bid Package – 100% Construction Plans and Specifications

• Bid support and construction management

Project Goal: Produce a bid ready design to remove the out of service 27- inch Concrete encased concrete sanitary sewer main from Ennis Creek according to fish passage standards.

• SCHEDULE

Advertisement Date: October 1st, 2026

RFQ issued: October 1st, 2026

Questions Due: October 23rd, 2026

* The City will not respond to any inquiries submitted after this date/time.

Due Date: October 30th, 2026

REQUEST FOR QUALIFICATIONS CONTENT

The cost of developing the scope of services for a particular project shall be included in the consultant’s cost of doing business and the City is not responsible for any costs associated with preparing it.

Submittals must clearly demonstrate an understanding of the City’s objectives. The proposal shall be limited to 10 pages (double-sided), although resumes may be attached in an appendix not included in the page limit. The proposal should not include unnecessary promotional material, and shall be brief, precise, and organized as follows:

1. Cover Letter Please include:

• Firm name, address, telephone, email

• A single point of contact for the RFQ process

• General introduction of your firm with a brief summary of general qualifications and areas of expertise.

2. Statement of Qualifications

Please include:

• Description of firm o Type of ownership – individual, partnership, municipality, corporation, etc.

o Size of firm o Number of years in business o Description of qualifications in areas of expertise and services provided o Information relating your philosophy and general approaches to the work to be performed

• A list of projects that demonstrates your firm’s experience in the hydraulic modeling and evaluation field, specifically the tasks listed in the Scope of Work above.

o Include relevant background information on the projects (timeframe, major milestones, cost, firm’s role and relevant staff) o Maximum of 10 project examples

3. Key Personnel

Please identify:

• Key personnel for each service provided o Include resumes and certifications for key personnel and their experience on relevant projects and contracts (as noted above, resumes can be included in an appendix and do not count towards the page limit).

o Identify potential project managers and any personnel that would interact with City staff and/or the public

4. References Please include:

• List up to five people whom the City staff may contact for references regarding the past performance of the firm, including name, email and phone number

SELECTION PROCESS

Submit an electronic copy (PDF) of the full RFQ via email no later than 5:00PM PST Friday, October 30th, 2026:

Rwhitmore@cityofpa.us and cc’: Contracts@cityofpa.us

All question regarding this RFQ shall be submitted in writing via email to Ryan Whitmore at rwhitmore@cityofpa.us. No responses will be provided for questions submitted after close of business (5:00 PM, PDT) on the Friday preceding the RFQ due date.

The maximum file size that can be emailed is 20MB. Please include “RFQ - Ennis Creek Force Main Removal” on the subject line.

All submittals received by the specified deadline will be reviewed by the City for content, completeness, and experience. After the firm deemed the most qualified is selected, further evaluation and interviews of the short-listed firms may be conducted as part of the final selection process. However, the City reserves the right to complete the selection process without proceeding to an interview phase and may choose to select the firm based upon information supplied in the proposer’s qualification statement.

The following criteria will be used to evaluate responses to this RFQ:

1. Responsiveness to the RFQ, breadth and depth of response.

2. Reputation of the company, key personnel, and any subcontractors referenced.

3. Satisfaction of prior and current clients per references provided.

4. Proven experience related to project responsibilities.

5. Sufficient staffing levels to perform the work in a timely manner.

mailto:Rwhitmore@cityofpa.us mailto:Contracts@cityofpa.us mailto:rwhitmore@cityofpa.us

6. For further information, please contact Ryan Whitmore at (360) 417 - 4811 or rwhitmore@cityofpa.us and cc contracts@cityofa.us.

CONTRACT PROCESS

The City intends to execute a two (2) year agreement with the most qualified firm. The Agreement will be awarded at the discretion of the City of Port Angeles City Council. The City of Port Angeles reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or in its entirety this RFQ. Proposals and materials submitted will become the property of the City and will not be deemed confidential or proprietary and are subject to public record and may be released upon request.

ATTACHMENTS

A. RCO 21-1501 Agreement - Ennis Creek Fish Passage Design – signed.pdf B. Ennis Creek Abandoned Force Main Removal Location Map.pdf C. WDFW Database Report 931825.pdf D. Site Photo Above.jpg E. Site Photo Downstream.jpg mailto:rwhitmore@cityofpa.us mailto:contracts@cityofa.us