RFQ Project Preserve - 25QA112.pdf

Project Preserve Request for Quotation: FA527025QA112

Issued on: August 18, 2025 (The quote must be valid until 30 September 2025)

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and this document is the written solicitation.

The solicitation FA527025QA112 is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR), Department of Defense FAR Supplement (DFARS), and Department of the Air Force FAR Supplement (DAFFARS). All responsible sources may submit a quote.

This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05. Effective date 08/07/2025

2. The North American Industry Classification System (NAICS) code 812210 - Funeral Homes and Funeral Services. The Product Service Code (PSC) is 6515 - Medical and Surgical Instruments Equipment, and Supplies.

3. Offerors must be registered in the System for Award Management (SAM) at https://sam.gov/content/home to be considered for award. A current copy of a prospective awardee’s Representation and Certification will be validated using the SAM website prior to the issuance of an award.

4. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this contract. The

Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

The Quote shall remain valid until 30 September 2025.

5. For information regarding the service acceptor or point of acceptance, please refer to 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) incorporated by full text in attached clauses.

6. The following commercial provisions and clauses are applicable to this acquisition: 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), 52.212-2 Evaluation— Commercial Products and Commercial Services (Nov 2021), 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2024), 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025).

7. Except for what’s listed within this Solicitation, there are no other additional terms and conditions that the Contracting Officer has considered to be necessary for this acquisition and consistent with commercial practices.

8. If you have any questions or inquiries, please email Ms. Sayo van der Woude at sayo.van_der_woude.jp@us.af.mil and Mr. SrA Bjoern Kirkemo at bjoern.kirkemo@us.af.mil no later than 25 August 2025, 11:00 AM Japan Standard Time (JST). All questions received after this time may not be answered or entertained.

mailto:sayo.van_der_woude.jp@us.af.mil mailto:bjoern.kirkemo@us.af.mil

9. This notice is a request for competitive quotations. Please respond to this RFQ by submitting a quote in pdf format document by email to the above point of contact (POC) NLT 1 September 2025, 11:00 AM JST.

Late quotes may not be accepted; acceptance of late submissions is at the discretion of the contracting officer, IAW FAR 52.212-1. Any potential amendments will be issued in the same style as the solicitation.

It is the responsibility of the offeror to confirm the arrival of quotes.

Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.

Please note that all items should be Brand Name only.

CLIN DESCRIPTION QTY Unit Unit Price Total Cost Country Of Origin

Body Sealer Roll 500-sqft 40-in wide sealed body bag Brand Name Only

12 EA

USA

Body Sealer Professional Handheld 12-in Heat Crimper 1200 AIE300DH Brand Name Only

4 EA

0003 Body Sealer Vertical Holder on Wheels R996048 Brand Name Only 2 EA

0004 Body Sealer Portable Battery Source NPS 400 Brand Name Only 4 EA

0005 Shipping Cost to Tracy, CA 1 EA

10. Delivery Address:

Delivery to Tracy, CA within 180 days after Award to:

Defense Distribution Depot – San Joaquin

WHSE 30, CCP

25600 South Chrisman Road Tracy, CA 95376

Marked for:

FB5270 18 LRS LGRDDC

CP 011 81 98 938 1111 EXT 634 7155

Bldg. 794 AP APO JP Kadena AFB, Okinawa, Japan

11. Please provide the following information:

FOB WARRANTY ESTIMATED

DELIVERY

DATE

PAYMENT

TERMS

Destination

COMPANY

NAME

ADDRESS UNIQUE ENTITY ID CAGE CODE

POINT OF CONTACT E-MAIL ADDRESS PHONE NUMBER TAX ID NUMBER

# Pieces Package Type (Example:

Box, Container, Create, Skid/Wood Pallet, etc.)

Dimensions Weight of Each Individual Piece

Number of pieces, dimensions, and weights are needed to create shipping labels to Tracy, CA.

LIST OF ATTACHMENTS:

Attachment 1 – Sole Source Justification Attachment 2 – Clauses and Provisions Attachment 3 – DAFFARS Clauses