RFQ - PR498265.pdf
PDF 137 KB Posted
- Solicitation number
- PR498265
- Issued by
-
Department of Energy
About this file
Request for Proposal Summary
This is a Request for Proposal (RFP) issued by Oak Ridge National Laboratory (ORNL) for electromagnetic field and UV radiation measurement equipment on a firm fixed price basis. Solicitation number 498265 seeks quotes for specialized measurement instruments including broadband field probes, isotropic selective field probes, data logging meter packages, and UV radiation safety sensors. The equipment specifications span frequency ranges from DC to 60 GHz for electromagnetic measurements and include sensors for UVB, UVA, blue light, and UVC germicidal radiation. Most equipment items must include ISO17025 accredited calibration certificates or NIST traceable calibration documentation. The NAICS code is 334515 (Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals), and this is not a small business set-aside.
Proposals are due by September 2, 2026, at 5:00 PM EST, with an offer validity period of 120 days. Questions must be submitted by August 31, 2026, at 5:00 PM EST. Award will be made to the lowest priced, technically acceptable proposal. Offerors must submit a firm fixed price quote with delivery schedule, completed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026), and a statement regarding any exceptions to terms and conditions. The RFP incorporates ORNL's standard terms and conditions for commercial items, prime contract flowdowns, a bill of materials, and applies FAR 52.211-6 (Brand Name or Equal). The Procurement Officer is Brittanie Mack-Brewster (mackbrewstbc@ornl.gov).
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Request for Proposal: PR498265
Hello, Poten*al Offeror, Oak Ridge Na*onal Laboratory (ORNL) is invi*ng you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 498265 Offers Due By: 09/02/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 334515 — Instrument Manufacturing for Measuring and
Testing Electricity and Electrical Signals Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Electromagnetic Field and UV Radiation Measurement Equipment Anticipated Subcontract Period of Performance: To Be Determined ORNL Procurement Representative: Brittanie Mack-Brewster (mackbrewstbc@ornl.gov)
Summary of Work/Descrip?on of Items:
ORNL is reques*ng a quote for the same or domes*c equivalent of a Broadband measurements (DC - 60 GHz) and Spectrum analysis (FFT) (DC - 10 MHZ) Weighted peak method (filtering in *me domain) up to 10 MHz. (Includes:
Carrying case, SMP reader SW, AC charger, and USB cable. Requires minimum one probe), Isotropic Selec*ve field probe DC- 40 kHz · H/B field · up to 10 T. (Includes ISO17025 Accredited Calibra*on if delivered together with SMP2. Traceable calibra*on included if not delivered with SMP2), WP400 Isotropic Selec*ve field probe 1 Hz – 400 kHz · E and H/B fields.
(Includes ISO17025 Accredited Calibra*on if delivered together with SMP2/3. Traceable calibra*on included if not delivered with SMP2/3), Broadband field probe 1 MHz - 18 GHz E field · 0,5 - 1000 V/m (Includes ISO17025 Accredited Calibra*on: E-field, 300 kHz - 18 GHz), WPH60 Broadband field probe 300 kHz - 60 MHz · Bfield · 0,018 - 1 A/m (Includes ISO17025 Accredited Calibra*on: H field, 100 kHz to 60 MHz. ISO accredited calibra*on only if delivered with SMP3, MonitEM or MonitEM-LAB Includes W-WPH60-CAL calibra*on), WPF60 Broadband field probe 1 MHz - 60 GHz · E field · 1 - 1.000 V/m (Includes ISO17025 Accredited Calibra*on up to 40 GHz. ISO accredited calibra*on only if delivered with SMP3, MonitEM or MonitEM-LAB otherwise calibra*on will be traceable), WPH1000 Broadband field probe 30 MHz - 1000 MHz · H field · 0,018 - 20 A/m (Includes ISO17025 Accredited Calibra*on: B-field, 25 MHz to 1000 MHz. ISO accredited calibra*on only if delivered with SMP3, MonitEM or MonitEM-LAB Includes W-WPH1000-CAL calibra*on), Data logging Meter Package, with sample rate in minutes (Includes Rechargeable baeeries w/ universal charger 85-240 VAC, Data logging: includes PMA Organizer Sofware & PC cable-USB/RS232 Adaptor, Hard carrying case with storage for meter and 2 sensors (sold separately), NIST traceable meter calibra*on cer*ficate, Sensor; Model PMA2106 Digital Non- Weighted UVB Sensor, Sensor; Model PMA2110 Digital UVA Sensor, UV Radia*on Safety sensor for ACGIH, Blue Light Safety sensor (visible ACGIH) and UVC Germicidal Sensor.
Please provide the following documents in response to this proposal:
§ Quote: A firm fixed price quote with your proposed delivery schedule.
§ Representa?ons & Cer?fica?ons: Provide a completed and signed copy of the following aeached documents:
- Abbreviated Representa*ons and Cer*fica*ons (BSD-CS-2260, dated 03/09/2026)
§ Excep?ons: Any excep*ons taken to the terms and condi*ons listed below. You are requested to explain the reason(s) for the non-compliance and iden*fy any alternate solu*ons to achieve compliance. Any excep*ons that are taken to the provisions of this solicita*on will be considered in evalua*ng the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal sec*on en*tled “Excep*ons/Non-Compliance” or a statement indica*ng “no excep*ons are taken” implies complete and unequivocal acceptance of all requirements, terms, and condi*ons.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold – BSD-CS-2154 (01/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated (07/09/2026)
Attachment C Bill of Materials RFP498265 - Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Important Dates:
§ Ques?ons: Ques*ons are due on 08/31/2026 by 5:00 PM EST. All ques*ons shall be provided in wri*ng via email to the Procurement Officer listed below.
§ Proposal Due Date: All proposals shall be submieed via email to the Procurement Officer listed below by 5:00 PM EST on 09/02/2026.
Thank you, Brieanie Mack-Brewster Procurement Officer Strategic Support, Contracts Division Business Services Directorate
Oak Ridge Na?onal Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: mackbrewstbc@ornl.gov
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