RFQ-PR459123.pdf
PDF 195 KB Posted
- Attached to
- 550-101A UL1000 Fab Mobile helium leak detector
- Solicitation number
- PR459123
- Issued by
-
Department of Energy
About this file
This is a Request for Proposal (RFP) issued by Oak Ridge National Laboratory (ORNL) for a mobile helium leak detector.
ORNL is soliciting firm fixed price proposals for a 550-101A UL1000 Fab Mobile helium leak detector or domestic equivalent. The equipment must meet specific technical specifications including detection of helium and hydrogen with a minimum detectable leak rate in vacuum mode of less than 5E-12 mbar·l/s and in sniffing mode of less than 5E-8 mbar·l/s. Additional requirements include 100/115V (±10%) 50/60 Hz power supply, maximum inlet pressure of 15 mbar, pumping speed of 30 m³/h at 60 Hz in pump-down mode, helium pumping speed of 2.5 l/s in ULTRA mode, test leak TL7 capability, and a dry backing pump. The solicitation number is 459123, with proposals due by July 9, 2026 at 5:00 PM EST. The offer validity period is 120 days, and this is not a small business set-aside. Award will be made to the lowest priced, technically acceptable proposal. Offerors must submit a firm fixed price quote with delivery schedule, completed Abbreviated Representations and Certifications (BSD-CS-2260, dated 3/09/2026), and identify any exceptions to terms and conditions. The equipment must include calibration certification documenting the procedure used and standards/equipment utilized, with traceability to SI standards and ILAC MRA accreditation. Questions must be submitted by July 7, 2026 at 4:00 PM EST to Morgan Records, Procurement Officer, at recordsmt@ornl.gov. RFP attachments include ORNL Terms and Conditions for Purchase Orders, Prime Flowdown Clauses, Bill of Materials, and Representations and Certifications.
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Request for Proposal: PR459123
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 459123 Offers Due By: 7/9/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 334519- Other Measuring and Controlling Device
Manufacturing Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: 550-101A UL1000 Fab Mobile helium leak detector Anticipated Subcontract Period of Performance: To Be Determined
ORNL Procurement Representative: Morgan Records (recordsmt@ornl.gov)
Summary of Work/Description of Items:
ORNL is requesting a quote for the same or domestic equivalent of a 550-101A UL1000 Fab Mobile helium leak detector.
Specifications Mobile helium leak detector 100/115 V (± 10%) 50/60 Hz Detects: Helium, Hydrogen Min. detectable leak rate for helium [mbar·l/s]:
- vacuum mode: < 5 E-12
- sniffing mode: < 5 E-8
Max. inlet pressure: 15mbar Pumping speed in pump-down mode: 30 m³/h @ 60 Hz Helium pumping speed in ULTRA mode: 2.5 l/s Test leak TL7 Dry backing pump
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
Representations & Certifications: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 3/09/2026)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold – BSD-CS-2154 (1/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 1/13/2026)
Attachment C Bill of Materials RFP459123- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 3/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Calibration Certification
The Seller shall submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use. The certification shall contain, as a minimum, the identification of (1) the instrument/system, (2) the calibration procedure used, and (3) the standards and/or equipment utilized for the calibration (traceability to the SI, ILAC MRA accreditation process, dates of test, and identity of items tested will satisfy this last requirement). Detailed support data shall remain on file by the Seller as required by the contract. Certification shall be signed by an authorized Seller representative.
Important Dates:
Questions: Questions are due on 7/7/2026 by 4:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 7/9/2026.
Thank you, Morgan Records Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: recordsmt@ornl.gov mailto:recordsmt@ornl.gov
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