RFQ playground equipment Clevises.docx
DOCX document 511 KB Posted
- Attached to
- PWC Beaver Creek Playground Clevises
- Solicitation number
- SRC0000034098
- Issued by
- Columbiana County, Ohio
About this file
This document is a Request for Quotation (RFQ) issued by the Ohio Department of Natural Resources (DNR) for playground equipment clevises to be delivered to Beaver Creek State Park. The procurement involves acquiring specific playground hardware, including 6 double toddler swing clevises and 4 regular swing clevises, with delivery required by October 10, 2025, to Guilford Lake State Park in Lisbon, OH. The solicitation is a Minority Business Enterprise (MBE) set-aside in accordance with Ohio Revised Code 125.081, and requires materials to meet ASTM and CPSC commercial playground equipment guidelines. The contract will be awarded to the lowest responsive and responsible bidder, determined by calculating the low lot total through multiplying unit costs by estimated usage.
The RFQ specifies detailed invoicing requirements for suppliers, mandating submission of invoices directly to Financial Shared Services via email or mail, with comprehensive documentation including purchase order number, supplier details, shipping information, and itemized charges. The contract term extends through June 30, 2026, with a provision that any goods or services after this date will require a new purchase order. No state sales tax is applicable, and bidders must provide pricing that includes shipping costs. The procurement process emphasizes compliance with state purchasing regulations and precise administrative procedures for successful contract execution.
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| File | Type | Posted |
|---|---|---|
| 3_ DAS Terms and Conditions.pdf |
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Text version
Needed Service or Supply: Playground Equipment Clevises Ordering Location and Address: Beaver Creek State Park
MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081
Project Background Beaver Creek State Park needs replacement clevises for playground equipment.
Specifications/Scope of Work Shipping costs must be included in the cost of the item.
Materials must meet ASTM and CPSC guidelines for use in commercial playground equipment
Playground Clevises needed for Beaver Creek Playground Equip
1. Toddler Swings Quantity 6 Double Needed: https://www.swingsetmall.com/stainless-steel-double-clevis/
2. Swings Quantity 4 Regular Needed: https://www.playsetparts.com/clevis/
Delivery Please deliver to Guilford Lake State Park 6835 East Lake Road, Lisbon, OH 44432 Manager Karl Mattern 330-402-6910 Shelby Esenwein 330-222-1712 Completion/Delivery Date: October 10, 2025 Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Bill to information: (FSS requirement) Invoices Origin-DNR-414
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
· EMAIL the invoice to: invoices@ohio.gov
· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2026.
11. Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
Rev. 6/3/22 image1.png image2.png image3.png
File details come from the government source that posted it. Updated .