RFQ PERS 45900 00015921 QA~2.pdf

This is a Questions and Answers document for a Request for Quotations issued by the Oregon Public Employees Retirement System (PERS) for a 48-month lease of a Group C production printer to support mailroom operations at its Tigard, Oregon facility. PERS requires a high-volume production copier capable of delivering approximately 95,000 copies per month with a base engine rated at 110-120 pages per minute. The equipment must support three paper sizes—8.5 x 11 inches, 8.5 x 14 inches, and 11 x 17 inches—with the two most critical sizes being standard 8.5 x 11 and ledger 11 x 17 for booklets. Required specifications include a touch screen interface, large-capacity input tray, finisher unit with stapling and stacking capabilities, multi-folding unit, decurler unit, punch unit, PostScript 3 controller, and high-capacity output stacker with cart. The RFQ was issued February 3, 2026, with questions and clarifications due by February 10, 2026, and proposals due by 1:00 PM PST on February 17, 2026. Equipment delivery is requested for March 27, 2026, with lease commencement on April 1, 2026, coinciding with the expiration of the current Ricoh PRO8310S lease on March 31, 2026.

Pricing must be quoted on a monthly lease basis and per-copy service rate basis, with service pricing including all parts, toner, and labor, and all pricing held firm for 30 days from submission. Vendors must be authorized resellers of one of four approved manufacturers—Ricoh, Konica Minolta, Xerox, or Canon—and must provide proof of authorization and compliance with DAS NASPO agreements. Qualifications must demonstrate onsite support with same-day service availability, next-day part replacement capability, and toner recycling services. Award will be based on best value considerations including product and technical requirements, product availability, vendor service performance history, and total cost. No specific budget range or award value is disclosed; pricing will be evaluated based on monthly lease costs and per-copy service rates submitted by qualified vendors.