RFQ_PaintBooth .pdf

REQUEST FOR QUOTATION

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request for Quotation

Please note, this is not an Order

Date: 04/10/2026

To: Interested Vendors

From: Federal Bureau of Investigation /CJISD

Subject: Request for Quotation

Solicitation Number: 15F06726Q001386

The Federal Bureau of Investigation (FBI), Procurement Section, is issuing this Request for

Quotation (RFQ) to solicit interested vendors for the purpose of establishing a firm-fixed price, single award, agreement for the acquisition of the below listed products for the Criminal Justice

Information Service Division. This RFQ falls under FAR Part 12 and 13. This is a Total Small

Business Set Aside.

NACIS: – 423830 - Industrial Machinery and Equipment Merchant Wholesalers

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ. The Government reserves the right to terminate this RFQ at any time during the validity period. All quotes shall be firm-fixed-priced.

Quotes shall be valid for at least 90 days after the closing date of the solicitation.

Quotes Shall be submitted through email by 5:00pm EST/EDT on 04/17/2026

Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered.

1.0 GENERAL INFORMATION

This is an RFQ for commercial items prepared following the format in Federal Acquisition

Regulations (FAR) Part 12, as supplemented with additional information included in this notice.

Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition. No partial quotes will be considered, and no partial awards will be made.

The resultant task or delivery order is intended to be awarded on a firm-fixed price basis. This

RFQ document and incorporated provisions and clauses are those in effect through the

Revolutionary FAR Overhaul (RFO). This requirement will be awarded on an all or none basis as a commercial purchase.

This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small businesses will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business will not be considered for award.

2.0 SUPPLIES OR SERVICES

The FBI has a requirement for a firm-fixed-price PO to acquire a Brand Name or Equal Paint

Booth.

Line Description Brand Model Quantity

0001 Cross Flow Draft

Paint Spray Booth

3PH

iDeal PSB-AFCF23B-AK 1

Cross Flow

Personnel, Side Door

Kit iDeal PSB-AFCF-PSDK-

AK

Cross Flow Paint

Spray Booth LED

Lighting Upgrade

Kit iDeal PSB-AFCF23-LED-

UPGRDKIT

3.0 SPECIFICATIONS

• Inside Dimensions: 22’-6″L X 13’W X 8’-6″H

• Outside Dimensions: 25’-4″L X 13’-4″W X 8’-10″H

• 18 Gauge Panel Construction

• Fan / Motor o 24” Tube Axial Fan o 3HP-3PH-230/460VAC-60HZ o UL Listed

• Non-Spark, NEMA Rated

• CFM 9,500 @ .5 Static Pressure

• Manometer, Solenoid Valve, Hardware & Sealant Included

• Side Personnel Door Kit

• LED Lighting Kit

• Meets NFPA 33 Standards

4.0 DELIVERY

Deliveries pertaining to this contract shall be FOB Destination to the following address:

FBI/CJIS Division

Attn: Corey Burdette

1000 Custer Hollow Road

Clarksburg, WV 26306

5.0 QUOTATION REQUIREMENTS

• New products only shall be accepted for this procurement. No grey market products shall be accepted.

• All quotes shall be firm fixed price.

• All shipping associated with this contract shall be FOB Destination to the above listed address.

• Offers shall be valid for 90 calendar days from closing of posting.

• Delivery timeframe after Receipt of Order (ARO) must be listed on the quotation. All products shall be delivered NLT 30 days after order.

• Quote may be sent via your company’s standard quotation form but shall include the following information: Company Name, Tax ID#, UEI #, Point of Contact with email and telephone information, pricing, and product description for each line item listed above.

• All product specifications shall be provided upon submission of quotes for equivalent products.

• Contractors shall be registered in SAM.gov as a small business at the time of award.

Contractors who fail to provide any of the requested documents listed in this RFQ and any of its attachments will be considered “unresponsive” and shall not be considered for award.

6.0 BASIS FOR AWARD

Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be Responsible, Lowest Price Technically Acceptable. The award will be based on the firm-fixed-price quote with NET30 payment terms. By submitting a quote to this RFQ, you agree to all terms and conditions herein. All RFQ terms and conditions trump any information listed on the vendors quote. All invoices will be submitted through the electronic invoicing system, the Invoice Processing Platform (IPP). To learn more about IPP, please visit IPP.gov.

Any requested documentation not included with the original submission shall disqualify the quote from further consideration.

7.0 SUBMISSION OF QUESTIONS

Interested vendors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions shall be submitted via email only to the attention of Lily Calvert at lrcalvert@fbi.gov, no later than April 14th, 2026, at 5:00pm EST.

7.1 SUBMISSION OF QUOTATIONS

Quotes and any accompanying information shall be submitted via email to the attention of Lily

Calvert at lrcalvert@fbi.gov, no later than April 17th, 2026, at 5:00pm EST. Quotes sent via other means (i.e. telephone call, facsimile transmission, etc.) will not be considered. Vendors are hereby notified that quotations received after the date, time, and location specified above will not be considered. Quotes must be valid for 90 calendar days from the closing of posting.

8.0 Provisions and Clauses

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements.

FAR 52.204-7 System for Award Management

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.207-4 Economic Purchase Quantity—Supplies

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representations

FAR 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law

FAR 52.212-1 Instruction to Offerors-Commercial Items

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.217-6 Option for Increased Quantity

FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item

FAR 52.217-9 Option to Extend the Term of the Contract

FAR 52.219-1 Small Business Program Representations

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 Post-Award Small Business Program Representation

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.223-4 Recovered Material Certification

FAR 52.223-23 Sustainable Products

FAR 52.225-1 Buy American—Supplies

FAR 52.225-2 Buy American Certificate

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.232-1 Payments

FAR 52.232-8 Discounts for Prompt Payment

FAR 52.232-11 Extras

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management

FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

FAR 52.240-91 Security Prohibitions and Exclusions

FAR 52.243-1 Changes – Fixed Price

FAR 52.244-6 Subcontracts for Commercial Items

FAR 52.246-2 Inspection of Supplies – Fixed Price

FAR 52.246-16 Responsibility for Supplies

FAR 52.247-34 F.o.b. Destination

FAR 52.249-1 Termination for Convenience of Government (Fixed Price)

JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far

FAR 52.252-2 Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FBI-0023 Federal Bureau of Investigation Electronic Invoicing Requirements (June 2022)

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP: You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company's IPP collector account.

If your company has NOT enrolled in IPP: Your company will be auto enrolled for IPP using information from your SAM account. Your company's Primary Electronic Business Point of

Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in sam.gov is up to date. Your company's IPP administrator will be responsible for initial account registration as well as creating and managing your company's IPP users and permissions. Please note that due to U.S.

Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI Initiates the enrollment process, your company's designated Electronic Business

POC in sam.gov will receive two emails from IPP Customer Support

(noreply@mail.eroc.twai.gov). The first email contains the initial administrative IPP User ID.

The second email, sent with 24 hours of receipt of the first email, contains a temporary password.

You must log in with the temporary password within 30 days.

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST.

Phone: (866) 973-3131 or email: IPPCustomerSupport@fiscal.treasury.gov For answers to frequently asked questions, visit the Vendor FAQ page on the gov web site.

(End of clause)

FBI-0029 Public Release of Information (OCT 2024)

The FBI requires that contractors shall not divulge, publish, or disclose information or produce material related to the contract award, or acquired in or derived from the performance of their duties without prior written consent of the FBI.

For purposes of this Clause, "Information" shall include but not be limited to any or all written or spoken language or recordings made public, including: web sites or social media platforms, including X (formerly Twitter), Instagram, TikTok, etc.; publications, studies, books, and theses;

photographs and videos/films; and public announcements and press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such information is:

1) already known to the Contractor prior to the commencement of the contract; or

2) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the Office of

Public Affairs and/or the Contracting Officer of the FBI. Information should be sent to: [insert

Contracting Officer’s email here]. The FBI will make every effort to review proposed publications in a timely manner. Public disclosure of information without prior FBI approval could result in financial penalties or a termination for default of the contract.

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

These obligations do not cease upon completion of the contract.

FBI-0030 Organizational Conflict of Interest

(a) Purpose: The purpose of this clause is to ensure that:

i. The Contractor is rendering impartial assistance and advice to the Government at all times under this contract and related Government contracts;

ii. The Contractor’s objectivity in performing work under this contract or related

Government contracts is not impaired; and

iii. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public Government information, or by virtue of its access to proprietary information belonging to others.

(b) Scope: The Organizational Conflict of Interest (OCI) rules, procedures and responsibilities described in FAR 9.5 “Organizational and Consultant Conflicts of

Interest”, FAR 3.101-1 “Standards of Conduct – General, and in this clause are applicable to the prime Contractor (including any affiliates and successors-in-interest), as well as any co-sponsor, joint-venture partner, consultant, subcontractor or other entity participating in the performance of this contract. The Contractor shall flow this clause down to all subcontracts, consulting agreements, teaming agreements, or other such arrangements which have OCI concerns, while modifying the terms "contract", "Contractor", and "Contracting Officer" as appropriate to preserve the Government's rights.

(c) Access to and Use of Nonpublic Information: If in performance of this contract the contractor obtains access to nonpublic information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees it shall not use such information for any private purpose or release such information without prior written approval from the

Contracting Officer.

(d) Access to and Protection of Proprietary Information: The Contractor agrees to exercise due diligence to protect proprietary information from misuse or unauthorized disclosure in accordance with FAR 9.505-4. The Contractor may be requested to enter into a written non-disclosure agreement with a third party asserting proprietary restrictions, if required in the performance of the contract.

(e) In accordance with FAR 3.101-1, the Contractor shall also take all appropriate measures to prevent the existence of conflicting roles that might bias the Contractor’s judgement, give the Contractor an unfair competitive advantage, and deprive the FBI of objective advice or assistance that can result from hiring former Government employees. (See

Health Net Fed. Svcs, B-401652.3).

(f) OCI Disclosures: The Contractor shall disclose to the Contracting Officer all facts relevant to the existence of an actual or potential OCI, prior to award and any time after award.

In the proposal submission, contractors must certify that they have not participated in the development of the solicitation in any capacity and must provide a list of any former

FBI employees. OCI Disclosures after award must address any listed in this clause or FAR

9.5. This disclosure shall include a description of the OCI and the action the Contractor has taken or plans to take to avoid, neutralize or mitigate the OCI.

(g) Remedies and Waiver:

i. If the contractor fails to comply with any requirements of FAR 9.5, FAR 3.101-1, or this clause, the Government may terminate this contract for default, disqualify the

Contractor from subsequent related contractual efforts if necessary to neutralize a resulting organizational conflict of interest, and/or pursue other remedies permitted by law or this contract. If the Contractor discovers and promptly reports an actual or potential OCI subsequent to contract award, the Contracting Officer may terminate this contract for convenience if such termination is deemed to be in the best interest of the Government or take other appropriate actions.

ii. The parties recognize that the requirements of this clause may continue to impact the contractor after contract performance is completed, and that it is impossible to foresee all future impacts. Accordingly, the Contractor may at any time seek an OCI waiver from the FBI Head of Contracting by submitting a written waiver request to the Contracting Officer. Any such request shall include a full description of the OCI and detailed rationale for the OCI waiver.

FBI- 0033 Legal Holidays, Government Dismissals and Closures, and Furlough (JAN 2025)

(a) Definitions

Compensated personal absence means any absence from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities for which an employer pays compensation directly to an employee in accordance with a plan or custom of the employer.

Fringe benefits are allowances and services provided by the contractor to its employees as compensation in addition to regular wages and salaries. Fringe benefits include, but are not limited to, the cost of vacations, sick leave, holidays, military leave, employee insurance, and supplemental unemployment benefit plans. Except as provided otherwise in FAR subpart 31.2, the costs of fringe benefits are allowable to the extent that they are reasonable and are required by law, employer-employee agreement, or an established policy of the contractor.

Furlough is the placing of a contract on a temporary hold because of lack of work or funds. In the event that funds are not available through an appropriations law or continuing resolution, a

“shutdown” furlough occurs. A shutdown furlough is necessary when an agency no longer has the necessary funds to operate and must shut down those activities which are not excepted pursuant to the Anti-deficiency Act (31 U.S.C. 1341-1342).

Holiday means any calendar day designated as a holiday by Federal Statute, Executive Order, or

Presidential Proclamation.

Hours Worked ordinarily include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace.

(b) Holidays

(1) The United States Government observes the following days as holidays:

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

(2) In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by an Executive Order

• Any other day designated by the President's Proclamation

(3) When New Year's Day, Juneteenth National Independence Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed;

when it falls on Saturday, the preceding Friday is observed.

(4) Observance of holidays by Government personnel shall not be cause for additional period of performance of the contract.

(5) Observance of holidays by Government personnel shall not be cause for additional compensation and are not considered hours worked by the contractor. If the contractor's employee(s) work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost to this contract.

Contractors are not authorized to “make up” hours worked to compensate for observance of holidays. Compensated personal absences from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities are absences for which an employer pays compensation directly to an employee in accordance with an employer plan or customary practices of the employer. These benefits are generally a matter of agreement between an employer and an employee (or the employee's representative).

If the contractor is required to work for mission critical requirements, the contractor will be notified by the Contracting Officer to perform work on the holiday and the work will be recognized as hours work and will be an allowable charge to the contract.

(c) Government Dismissals and Closures

The FBI may issue a dismissal for closure of the government offices during emergencies, severe weather conditions, natural disasters, and other incidents or hazards that cause disruptions to

Federal Government operations.

When the FBI issues a dismissal to its Government employees, assigned contractor personnel in

Government facilities shall also be dismissed. For the continuity of operations, contractor personnel are required to telework at an approved alternative worksite unless the contract does not allow telework. In those instances where telework is not allowed, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Officer or his/her duly authorized Contracting Officer Representative.

(d) Firm Fixed Price contract deductions

For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) Furloughs

In the event the Government goes into furlough status, the Contracting Officer will provide notification to the Contractor to either 1) continue work or 2) that the Contractor is in a furlough status and should cease work until authorized to continue. The notification from the Contracting

Officer will not be provided to the contractor until the next business day following the government furlough status, no prior notifications will occur. If the contractor is authorized to continue work, the contractor is only authorized to continue work until such point that the period of performance of the contract has expired or all funding has been expended. The contractor is not authorized to perform services when funding is not available.

Contractors are not authorized to work during a furlough unless specifically directed to work by the Contracting Officer.

(f) Administrative Leave – Excusable Delays

If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

(End of Clause)

System for Award Management (SAM) Requirement

Please ensure your firm is registered in the System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

8.0 POINT OF CONTACT

Lily Calvert, Contract Specialist National Acquisition Programs Unit (NAPU) Finance & Facilities Division, Procurement Section lrcalvert@fbi.gov