RFQ packet Instructions 2026 08 20 (1).docx

U.S. General Services Administration on behalf of The UNITED STATES NATIONAL GUARD BUREAU (USNG)

RFQ:# (SAMs)

Solicitation: USNG Weapons of Mass Destruction Training

1.0 OVERVIEW

1.1 Purpose

The objective of this acquisition is to award one - Single Award Blanket Purchase Agreement(s) (BPA(s)) open market, in accordance with the General Services Administration Acquisition Manual (GSAM) Subpart 538.71, for the services described in this RFQ and its attachments.

This requirement is a Small Business set-aside, with a NAICS code of 611710, with a size standard of $21.0 Million determined to represent the principal purpose of this requirement. The firm must be certified at the time of offer as a small business under ithis NAICS code in SAMs.gov to be eligible for award.

The estimated value of the BPA is $20 Million. It is anticipated that services will begin 28 Sep 2026. It is anticipated that the ordering period of the BPA will be from 28 Sep 2026 through 30 Apr 2031 (Base period + 4 option years) and prospective period of performances are as follows:

1.2 Required Special Item Numbers (SINs)

In order to be considered for award, a vendor/Contractor Team Arrangement (CTA), collectively, will be required to cover the SIN(s) listed below awarded on their (or collectively on the CTA’s) Schedule contract(s). Any quotes received from a contractor or CTA that does not cover the required SIN(s) will be ineligible for award. The government has determined that work falls under the following SIN(s):

SIN: 611710

1.3 Commitment of Public Funds

This BPA does not obligate any funds. Each individual order placed against this BPA will obligate funds.

1.4 Questions

Questions concerning this RFQ must be submitted by 08/27/2026:

● email with the subject header [“RFQ:] to the email address collette.scott@gsa.gov and timothy.baugh@gsa.gov.

The Government is not obligated to provide responses to any questions submitted after that date.

1.5 Quotation Due Date

This RFQ is being issued via SAMs.gov only. All submissions directed by the RFQ shall be via SAMs.gov only and no other method will be accepted.

● In order to be considered for award, quotations conforming to the requirements of the RFQ must be received no later than Sept 03, 2026, 12:00p.m. EST via SAMs.gov

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

1.6 TEAMING ARRANGEMENTS

Contractors participating in MAS CTAs must abide by all terms and conditions of their respective Federal Supply Schedule contracts and must be a small business. If a teaming arrangement is proposed it must be with other schedule holders and a copy of their schedule must be provided with your quotation Forming a new Joint Venture or Partnership Agreement (specifically for an order is not allowed. If proposing the use of subcontractors , all subcontractors must be mapped through the Prime contract holder’s contract prices.

1.7 BPA Ordering Procedures

BPA Calls will be Firm Fixed Price (FFP) and may include a Not-to-Exceed (NTE) CLIN for travel.

BPA orders may be issued at any time during the ordering period. The performance period will be specified in the BPA order and may include option periods which extend the BPA order beyond the expiration date of this BPA.

The order-level Contracting Officer shall award and administer orders in accordance with the ordering procedures and ordering guidelines set forth in this BPA and the procedures outlined in FAR 13.303 Ordering from BPAs.

BPA orders shall be within the scope of the BPA. Only the Contracting Officer for the BPA may modify the BPA.

Order of Precedence: The terms and conditions included in this BPA apply to all calls issued pursuant to it. In the event of an inconsistency between the provisions of this BPA and the terms and conditions of the Contractor's contract, the GSA contract will take precedence.

Annual Review of the BPA: As a matter of sound contract administration under FAR 13.303, the Government will conduct an annual review to determine whether the underlying contract is still in effect, whether the BPA still represents best value, and whether the estimated quantities/amounts have been exceeded and additional price reductions can be obtained.

Nonconformance: The Government will remedy failure to meet the PWS/SOWs standards, performance issues, lack of adherence to clauses and regulations, and resolve disputes and appeals, in accordance with the disputes procedures at GSAM Subpart 538.71, and the Termination for Cause and Termination for the Government's Convenience provisions incorporated in the Contractor's underlying contract (e.g., FAR 52.212-4).

The BPA Holder may request a price increase on the BPA only after there has been an approved GSA price increase. The Contracting Officer will make the final decision on any request for price increases under this BPA via a bilateral modification.

At no time shall order prices exceed awarded prices on the Contractor's GSA contract or the BPA. The discount pricing relationship established for the BPA Holder (including all CTA Partners) shall be maintained throughout the life of the BPA unless modified by the Contracting Officer.

2.0 GENERAL INSTRUCTIONS TO OFFERORS

2.1 General Submission Instructions:

Offerors shall submit quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. At a minimum, quotes must show - (i) The solicitation number;

(ii) GSA Schedule Contract Number;

(iii) The name and email address of the Contractor Point of Contact.

Please note: If the Offeror objects to any of the terms and conditions contained in this solicitation, the Offeror shall state in its quote, "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Offeror to identify in their quote any exceptions to the terms and conditions of the solicitation. If the offeror does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Offeror's acceptance of the Government's terms and conditions, as contained in the latest amendment, for inclusion into the resultant BPA.

Quotes submitted must be valid for a period of at least 90 calendar days.

2.2 Submission of Quote Package

Your attention is called to the RFQ closing date and time of 03 Sept 2026 at 12:00 PM ET. It is the Offeror's responsibility to assure its quote is received by the date and time specified above. If your quote is not received at the initial point of entry to the Government (received through e-mail by the exact date and time specified above), it will be determined late and will not be evaluated. quote, as the term is used here, means ALL volumes and /or parts of the quote.

Offerors shall submit three (3) separate electronic volumes, with its quote.

Ensure that all volumes are submitted in response to this RFQ. Failure to do so may result in your quote not being considered. Your quote shall be structured in a manner that clearly addresses the requirements for this RFQ. Responses that are overly verbose or include marketing material are not desired.

Formatting Requirements

Pages are limited to a printable 8 1/2" x 11". Number all pages. Graphs and tables included in the technical quote need not be double-spaced, but to ensure legibility, the text in tables and graphics may be 9-point; however, all text not in tables or graphics shall be no smaller than 12- point type and single-spaced. Font type will be in Times New Roman. Inclusion of any graphs or tables is counted within the page limitation. Any pages submitted in excess of the page limit stated in Table 1 (except as specifically excluded for each volume) will not be evaluated and will be returned to the Contractor. Contractors are cautioned that failure to follow these instructions may result in an incomplete evaluation of the quote.

Offerors are cautioned that e-mail is not instantaneous. We recommend you submit your quote prior to the closing date, allowing enough time to ensure the entire quote is received on time to be considered for award. If all portions of any e-mail quote are not received by the RFQ closing deadline, the quote shall be rejected as late (see FAR 15.208). Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist. Due to Government exchange size limitations, we cannot receive individual e-mails that exceed 5 MB per file, including the e-mail itself plus all attachments. If your electronic quote, including all attachments, is larger than 5 MB per file, you shall segment your quote into a series of two (2) or more separate e- mails that individually are no larger than 5 MB per file. We cannot receive e- mails if they contain compressed attachments. Our security software blocks these types of e-mails.

Volumes

· Volume 1 – Technical Quote: This volume is limited to Fifth teen (15) pages total, including all charts, tables, diagrams, and personnel resumes/CVs.

Please note: This page limit excludes the Quality Control Plan (QCP). The Quality Control Plan (QCP) is subject to a separate page, it is not to exceed 20 pages.

The Government will not review pages exceeding the specified page limits.

The volume shall address the following in accordance with Section 3.0, of the RFQ:

· Technical

· Management Approach

· Past Performance

· Price

· Volume 2 – Price Quote: This volume is limited to the included pricing spreadsheet. The contractor may use additional tabs as deemed necessary and supplemental documents as needed may be provided. Supplemental documents may not exceed two (2) pages.

· The Contractor’s GSA pricing must contain line items for all services/labor categories and/or similar rates and labor categories that can perform the specified work, to be furnished under the resulting BPA, except for any services/products provided under the Order Level Materials (OLM) CLIN.

○ Submission Requirements: Include a clear crosswalk identifying the quoted labor category for this RFQ, the associated GSA contract labor category, GSA contract rates, and any additional discounts offered. Discounts are encouraged, yet not required.

○ Pricing Policy: Prices must not exceed the contractor’s current GSA contract prices.

In accordance with FAR Subpart 17.2, providing firm-fixed prices for every line item and a Total Evaluated Price. All quoted prices must be inclusive of all labor, materials, and equipment. Clearly indicate any necessary open market items; the cumulative price for these items must not exceed the micropurchase threshold.

3.0 TECHNICAL EVALUATIONS

The Government will evaluate technical quotes using an adjectival rating scheme to assess technical merit and risks associated with each non-price factor (e.g.,” Exceptional-1”, “Acceptable-3”,” Marginal-2”, and “Unacceptable-4”). When assessing factors, a narrative description of the significant strengths, strengths, significant weakness, weaknesses, and deficiencies will be provided.

Award will be made on a best value-continuum. The following technical factors will be evaluated: 1. Technical Approach, 2. Past Performance, 3. Key Personnel, 4. Management and Talent Retention. These factors are listed in descending order of importance and are more important than price. However, as technical merits become more equal, the evaluated overall price may become the award-determining factor.

Factor 1: Technical Approach

● Factor: Technical and Management Approach. The Offeror shall submit their Technical Approach with respect to the following and shall not exceed 15 pages. The Technical Approach shall be clear, concise, and include sufficient detail for a thorough review and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc. will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The Technical Approach shall, at a minimum, be prepared in a form consistent with the PWS and Evaluation Criteria.

The Technical and Management volume shall have 3 sections: Cover letter/General corporate Information, Technical Approach, and Management Approach.

1. Proposal Cover Letter and General Corporate Information:

- Company's Cover Page. The Offeror shall provide a company's cover page. Company cover page shall include Solicitation number, Company name, Company address, Point of Contact information, Cage Code and System of Awards (SAM) Unique Entity Identification (UEI) number.

- Exceptions/Assumptions (if required). The Offeror shall identify and provide an explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

- Offeror's General Information. The Offeror shall provide the name, title and telephone number of the company /division point of contact regarding decisions made with respect to Offeror's proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. The Offeror shall provide acknowledgement of all amendments (if applicable.)

- OCI Statement. Organization Conflicts of Interest (OCI), OCI Risks, and OCI Risk Mitigation.

- Teaming Arrangement (if needed). Teaming Arrangements (including Sub-Contractors if intended to be used for execution.

- Facility Clearance. Corporate Security Clearance status and personal security status of personnel proposed

2. Technical Approach:

The Technical Approach shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology they would use for accomplishing the five PWS tasks. The Technical Approach should include:

Technical Approach Narrative (Element 1). The Technical Approach Narrative shall describe and demonstrate a complete understanding of the required tasks of the PWS outlined in Section 4.0 Tasks, specifically with respect to the technical functions of the PWS identified below:

Page Limit: Maximum 15 pages.

Contractor Quality Control Plan (QCP) (Element 3): The contractor shall develop, provide and follow a QCP specifying the tasks, subtasks and approaches it will use to ensure that it meets or exceeds the government standards as outlined within the PWS. The Contractor shall submit the QCP as part of the proposal. The Contractors QCP shall include management and technical reviews, audits validate the quality of work performed by the contractor's personnel and the work performed by its subcontractors if applicable. The QCP at a minimum, shall address the following areas and shall not exceed twenty (20) pages.

*Page Limit: Important Note: The Quality Control Plan (QCP) is subject to a separate page limit, which shall not exceed 20 pages.

Factor 2: ● Management Approach

· Factor: The Management Approach will be evaluated based on the following key areas on the Offeror's ability to demonstrate the offeror's understanding of the personnel requirements of the PWS, as well as the ability to provide the personnel in order to fulfill experience and qualification requirements necessary to perform and manage all 5 tasks as described in the PWS. The following elements will be evaluated as part of the Offeror's Management Approach:

· The Management Approach Narrative will be evaluated based on the Offeror's approach on how well it demonstrates to plan, execute, and manage the PWS requirements.

· b. The Offeror's Staffing Plan will be evaluated on how well it demonstrates:

· i. A staffing plan methodology that details the ability to hire, train, and retain a highly qualified stable workforce capable of performing all tasks stated in the PWS; procedures to, reduce personnel turn-over, and retain qualified personnel; that include the proposed labor categories, certifications and hours that reflect the manageable tasks and work packages necessary to provide and accomplish the services and deliverables specified in the PWS.

· ii. A staffing plan shall outline the Offeror's approach to provide coverage for all tasks and deliverables in the PWS

· listing all personnel and their certifications that are necessary to accomplish the requirements of the PWS.

Factor 3: Past Performance The Offeror shall identify no more than three (3) of its most recent/relevant experienced Contracts/Task Orders (TOs)/ Delivery Orders (DOs) that either (i) it has successfully completed or (ii) it has performed in part, within the past three (3) years, including proposed Subcontractors. Both recent and relevant are defined as follows:

Recentness. First, the Government will evaluate each past performance reference to determine how recent it was. To be determined recent, the effort must have been performed during the three (3) years from the date of issuance of this RFQ. Evaluation will focus only on work experience already performed. Yet- to-be performed work, experience prior to the last three (3) years, and work performed for less than six (6) months will not be considered. Past performance that is not recent, will not be further evaluated.

Relevancy. Second, the Government will evaluate whether the Offeror's recent past performance is relevant or not relevant to the required effort. The Government will assess each recent past performance reference submission to determine its similarity in scope, magnitude, and complexity relative to this requirement.

Scope is the measure of the similarity of the PWS scope to the Offeror's past performance. Scope will be assessed by comparing the PWS requirements to the Offeror's past performance reference.

Magnitude is the measure of the similarity of the dollar value of the current requirement to the Offeror's past performance reference. Magnitude will be evaluated by comparing the current requirement's dollar value to the Offeror's past performance reference under the relevant time period established by the RFQ.

Complexity is the measure of the similarity of the current requirement's total required effort in terms of needed personnel, experience, and professional credentials to the Offeror's past performance reference. Complexity will be evaluated by comparing the current requirement's total effort in terms of personnel, experience and professional credentials to the Offeror's total effort in terms of personnel, experience and professional credentials outlined in the past performance reference.

Relevancy Narrative: The Offeror shall address the relevancy of referenced contracts, as well as similarity to the effort contemplated by the RFQ. The discussion of similarity shall include a description of services or related tasks similar to those that it will perform in support of the NGB CWMD Division.

Identify information on significant achievements. Describe any challenges or obstacles that were encountered during contract performance and the measures taken to overcome them.

Include a discussion of the events or circumstances affecting any termination decision and/or performance litigation for any contracts/subcontracts identified as fully or partially "Terminated for Convenience or Default", or was subject to litigation regarding performance.

Include, for each contract, DO or TO any cure notices or show cause notices received on that contract, DO or TO. Explain the circumstances and the corrective action taken by the Offeror.

The Offeror shall provide the following contract description information for each contract and/or subcontract either ongoing or completed contracts in the order listed below. (Table Format is acceptable.)

Contract number.

Title of Program/Project Identify whether you were the Prime or Subcontractor. If you were the Subcontractor, provide the name of the Prime Contractor to whom the effort was awarded.

Contract type.

Period of performance.

Awarded price for Prime/Sub Contractor.

Final or projected final price Prime/Sub Contractor.

Annual dollar value for Prime Contractor/ Sub Contractor.

Original delivery schedule.

Final or projected final delivery schedule.

Government or commercial contracting activity, address, telephone and e-mail address.

Government or commercial contracting activity technical representative or Contracting Officer's Representative (COR), name, telephone number and e-mail address.

Status on referenced contract (Prime or Major Subcontractor).

The Contractor shall show relevant performance with contracts of similar scope and complexity, with an overall value between $5 and $48 Million. The Contractor shall provide at least (3) three past performance references, with at least one as the prime Contractor. The Contractor shall use the past performance reference check form and complete Part 1. The Government reserves the right to evaluate past performance using the Contractor Performance Assessment Reporting System (CPARS) in addition to, or in lieu of, provided reference and reference checks.

Similar in size, scope, and complexity is defined as a contract (stand alone, Indefinite Delivery Vehicle (IDV)), Blanket Purchase Agreement (BPA), or task/delivery order, or call that involves financial management, business process, or workflow-related support. This includes, but is not limited to, activities such as:

This may also include services identified in the Performance Work Statement (PWS) for this solicitation, as well as comparable services performed under other contracts, BPAs, or task/delivery orders. These must demonstrate integration across multiple systems, stakeholders, or organizational elements comparable to the requirements of this effort.

Page Limit: The Past Performance Volume shall include the Past Performance information as described shall not exceed ten (10) pages with the exception of resumes.

Factor 4: Price

1. ● Factor: The Offeror's Price Volume shall consist of the following tabs:

Clin Structure Attachment 1. Fill in pricing information for CLINs 0001 through 4007.

Pricing and Notes. This volume shall also be used to explain the Offeror's Price Quote, e.g., discounts offered, remittance address, explanation of Contractor-site and Government-site rates, not separately priced pricing data, etc.

Labor Categories, Hours and Rates. The Offeror shall propose labor categories, rates, and hours to successfully perform the contract requirements. It is the responsibility of each Offeror to propose information which it deems necessary to size the work-force and to determine the skill set which it deems necessary to perform the contract. Certified cost or pricing data is not anticipated for the award of the contract as a result of this solicitation; however, the Government reserves the right to request such information should it become necessary IAW FAR Subpart 15.4, Contract Pricing, or to request Information other than cost or pricing data if required to determine the proposed price fair and reasonable .

Proposed contract pricing shall be submitted IAW with Attachment 1, CLIN Structure.

1. If Not-To-Exceed (NTE) amounts are provided by the Government, they are to be included as a part of the Price quote and identified as such. The NTE amounts are Government estimates and are not to be changed by the contractor. Should the contractor consider the amounts to be understated, it should be noted in the Price quote and supporting rationale provided.

2. Offerors are required only to price the base and option periods. Offerors shall not propose price for the potential six-month extension of services period (see FAR Clause 52.217-8). Procedures for price evaluation of the FAR 52.217-8, Option to Extend Services, are stated in paragraph 4.1.3

3. The Offeror shall submit its Price quote in Microsoft Excel format, utilizing Microsoft Office. Spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable.

4. If proposing Subcontractors, the Offeror shall explicitly detail on its Price quote the amount of work subcontracted, in terms of both dollars and percentage.

4.0 PRICE EVALUATION

Price: All quotes, with the exception of those deemed technically unacceptable, will be evaluated for price reasonableness. Methods used for evaluation may include comparison to the vendor’s established GSA contract rates, comparison to other vendors, and comparison to the Independent Government Cost Estimate (IGCE).

The Contracting Officer and the evaluation team will use price analysis to determine if the proposed price is reasonable, and to assess the offeror's understanding of the work and ability to perform the work. Price will not be assigned a numerical weight, point score, or adjectival rating. Quotes will be ranked based on their technical ratings combined with the offered price. The Contracting Officer will evaluate price offers inclusive of options. Evaluation of proposed options, however, will not obligate the Government to exercise the option(s).

The Government will combine the results of the price and non-price evaluation for each offeror to determine which offeror provides the Government with the best-value solution. A single award BPA award will be made to the responsive, responsible offeror who provides the best value solution to the Government. And, as technical merits become more equal, the evaluated overall price may become the award-determining factor.

The Government reserves the right to communicate and/or conduct clarifications with any or all contractors submitting a technical and price quote, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to communicate with every Contractor (note that FAR Part 15 procedures do not apply to FSS orders, therefore formal discussions are not applicable). A contractor may be eliminated from consideration without further communication if its technical and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination.

5.0 RFQ PROVISIONS

The terms and conditions of the Awardee’s Contract shall apply to this RFQ and resultant BPA. In addition, the following provisions are hereby incorporated into the solicitation:

· 52.217-5

· 52.217-8

· 52.217-9

· 52.212-2

· 52.212-4

· 52-204-16

· 52.204-24

· 52.204-7

· 52.209-7

· 52.212-1

6.0 ATTACHMENTS

Attachment 1 Attachment 2 Attachment 3 Attachment 4 image1.jpg