RFQ-P027-32_New_Pulaski_School_Construction_Manager_at_Risk.pdf

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City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFQ-P027-32 NEW PULASKI SCHOOL CONSTRUCTION

MANAGER AT RISK

Project ID: RFQ-P027-32

RELEASE DATE: October 22, 2026

RESPONSE DEADLINE: November 19, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFQ-P027-32

Title: RFQ-P027-32 New Pulaski School Construction Manager at Risk

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. SCOPE OF SERVICES

4. EVALUATIONS/QUALIFICATIONS

5. VENDOR SUBMISSION FORMS

Attachments:

A - General Conditions and Direct Work Clarification - Exhibit A

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

The City of Meriden is accepting electronic qualifications for:

RFQ-P027-32 New Pulaski School Construction Manager at Risk

The City of Meriden is seeking a Construction Manager at Risk in overseeing the construction of the New

Casimir Pulaski School.

Proposals with qualifications shall be submitted as electronic responses per specifications obtained via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut

Department of Administrative Services website (https://webprocure.proactiscloud.com).

Proposals/Qualifications may be received up to but not later than 11:00 am, Thursday, November 19, 2026 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties.

Please submit electronic responses via the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

A Mandatory Pre-Proposal Meeting will be held on Thursday, October 29, 2026, 10:00 am @ 1 King

Place, Meriden, CT 06451.

The Firm will be evaluated and selected based on and technical competence, qualifications, the capacity and capability to perform the work required, past record performance, knowledge of Federal, State, and Municipal procedures as well as DAS-OGA funded projects and proposed rates/fees. Firms responding to this request should be of adequate size and sufficiently staffed to perform the assignments briefly described herein.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No proposer may withdraw its proposal within sixty (60) days of the date of the opening.

The City reserves the right to reject any or all proposals and may waive any informality.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Office City of Meriden, CT 06450-8022 Dated: October 22, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden is seeking a Construction Manager at Risk in overseeing the construction of the New

Casimir Pulaski School, at the site of the former Meriden Wallingford Hospital at 1 King Place, Meriden. The project anticipates an early abatement and demolition phase with bidding to occur while the new construction phase construction documents are being finalized.

The Construction Manager shall provide services including but not limited to, constructability /document completeness reviews, estimating at various levels of design, solicitation, award, EEO/MWBE participation, permitting, construction, commissioning assistance, occupancy, closeout, post occupancy, warranty phases, and coordination with all Owner vendors, contractors and consultants as necessary, to complete the construction.

2. TIMELINE

Release Project Date: October 22, 2026

Pre-Proposal Meeting (Mandatory): October 29, 2026, 10:00am

1 King Place Meriden, CT 06451

Question Submission Deadline: November 12, 2026, 4:00pm

Response Submission Deadline: November 19, 2026, 11:00am

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of proposals. Please submit electronic responses via the

City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement

Portal, responses will be locked and digitally encrypted until the submission deadline passes. Proposals are due for submission no later than 11:00 am, Thursday, November 19, 2026.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two sealed parts: Qualifications; Part A and Fees/Proposal; Part B.

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP/RFQ. The Purchasing

Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal/Qualifications requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and Standard Professional Service Agreement.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

**Please note-This is a City of Meriden Building Project therefore City permit fees will be waived BUT the

State Training and Education Fund Fees/Permit will NOT be waived.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. TERMS AND CONDITIONS

The selected consultants must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Consultant may be required to provide.

It is also understood that the selected consultant will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-consultants with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

SCOPE OF SERVICES

PROJECT INFORMATION/EXPECTATIONS

1. Project Details

The Project will take place at the site of the former Meriden Wallingford Hospital at 1 King Place, Meriden.

The project anticipates an early abatement and demolition phase with bidding to occur while the new construction phase construction documents are being finalized. Full student occupancy of the new facility is required for the start of the 2030 calendar year.

Construction of this project is expected to be performed under a Project Labor Agreement. No draft of such an agreement is currently available for review.

The RFQ/P package consists of the following documents:

- Request for Qualifications and Proposals (This document)

- Modified AIA Document A133-2019 Standard Form of Agreement Between Owner and Construction

Manager where the Construction Manager is also the Constructor.

- Modified AIA A201-2017 General Conditions of the Contract for Construction

- Educational Specifications

- General Conditions and Direct Work Clarification

- Staff Matrix Sample

- General Conditions Matrix Sample

2. Project Schedule

The Project is currently in the startup phase, with the Architect/Engineer (AE) selection process underway.

Arcadis has been retained as the Owner’s Project Manager (PM or OPM). The pre-construction effort will begin shortly upon hiring with review of the Programming/Schematic Development phase documents and the development soon thereafter of the Schematic Design estimate and will run through construction documentation and the bidding effort. Traditional construction management services will proceed from construction start to project closeout. The schedule of this project will be aggressive, involving up front systems coordination and construction phase scheduling. As the site is currently encumbered by a former hospital, the initial construction effort will consist of abatement and demolition, anticipated to begin in early 2027. The Project is currently proposed to be broken out into the following phases:

Phase 1 – Abatement and Demolition

Phase 2 – New construction (including playscapes)

Phase 3 – FF&E

Phase 4 - Technology

A. Project Schedule – The following milestone dates are to be utilized in preparing your proposal:

• Letter of Intent to Award December 18, 2026

• Design Period (Phase 1) Through January 31, 2027

• PCR Review (Phase 1) February 1 – March 15, 2027

• Bidding (Phase 1) March 15 – April 30, 2027

• Start of Construction (Phase 1) May 1 – December 31, 2027

• Design Phase Completion (Phase 2) February 28, 2028

• PCR Review (Phase 2) February 1 – March 15, 2028

• Bidding (Phase 2) March 15 – April 30, 2028

• Start of Construction (Phase 2) May 1, 2028

• Substantial Completion October 31, 2029

• FF&E/Technology/Punch List November 1 – December 31, 2029

• Project Closeout As required, 6 months anticipated

• NOTE: Design time includes phased estimates and reconciliation efforts between the A/E and CM after each estimate is developed

3. Project Budget

The overall construction cost (Target GMP) for the Project is $101 million.

The GMP shall include CM fee, General Conditions/Reimbursables, Preconstruction fee, Trade costs, Contingencies, GMP allowances, etc.

4. Project Management Communications

All project participants, including Architect, Engineer and Consultants, Construction Manager and their sub-contractors and Owner/OPM staff (as required) shall use the Construction Management firm’s standard web-based project management communications tool, licenses and fees for which shall be the responsibility of the

Construction Manager as a General Conditions expense. The use of project management communications as herein described does not replace or change any contractual responsibilities of the participants.

The project communications database shall be on-line and fully functional. Login credentials will be assigned by the Construction Manager. Electronic and computer equipment and Internet connections are the responsibility of each project participant. The sharing of user accounts is prohibited.

Electronic project communications shall be used for all information, including but not limited to the items listed on the Construction Management Communications document portion of this Request for Proposals.

5. Expectations of the Construction Management Firm

a. The Construction Manager shall provide services including but not limited to, constructability

/document completeness reviews, estimating at various levels of design, solicitation, award, EEO/MWBE participation, permitting, construction, commissioning assistance, occupancy, closeout, post occupancy, warranty phases, and coordination with all Owner vendors, contractors and consultants as necessary, to complete the construction. (i.e. specialty consultants, FF&E, etc.)

b. The selected construction management firm shall provide a Guaranteed Delivery Date (GDD) and a Guaranteed Maximum Price (GMP) in accordance with the intent of this solicitation and the terms and conditions of the executed agreement.

c. The selected Construction Management firm shall provide a payment and performance bond letter from the surety in the amount of 100% of the GMP.

d. The individual trade contracts shall be between the Construction Manager and the trade contractor, The Construction Manager is "at risk" as it relates to the delivery of this project.

e. Firms must be pre-qualified to meet the Department of Administrative Services guidelines for school construction projects with contracts in excess of $500,000 in the category of CM at Risk

Group B.

f. The Construction Manager shall adhere to all local, state and federal regulations and guidelines and operate under the Connecticut Department of Administrative Services and/or Department of

Education guidelines as they apply to this specific project.

g. Pre-Construction Phase Services as described in the CM Agreement and in this RFP including:

• Perform “constructability” reviews of the construction documents and provide a detailed report.

• Perform drawings and specifications review for completeness and clarity and provide a detailed report.

• Perform detailed analysis of phasing documents as may be required and collaboratively work with Architect to develop complete and most effective plan, provide recommendations as required.

• Create proposed site logistics plans.

• Develop requirements for safety, quality assurance and schedule adherence (phasing, relocation, temporary structures, hazardous materials abatement, etc.)

• Provide Value Management/Engineering services as required.

• Develop a detailed construction phase schedule (addressing all aspects and phases), by a qualified scheduler, using Primavera P6, P3, P3e or other Owner approved scheduling software (schedules shall use the Critical Path Method, the scheduler’s resume will be included and reviewed for proper credentials, an electronic copy shall be provided to the

OPM for review of content and logic. Update schedule with additional information as required by the OPM. Schedule should include all activities previous to construction (i.e. bid package preparation, bidding, scope reviews, awards, etc.)

• Engage in budget reconciliation and control sessions as required.

• Attend all design review, standards development, Community Relations and other special meetings throughout the design process, as required.

• Provide continuous document review to ensure documents are clear and concise. Review shall include in depth constructability reviews early on and throughout the design process.

• Develop bid packages in a thorough and detailed fashion to minimize change orders due to unclear or missed scope.

• All estimating efforts throughout the design period will be due (2) two weeks after receiving drawings from the design team for the relevant phase. After estimate is complete, the same will be reconciled expeditiously with the design teams’ independent estimate. In the event that the design exceeds the prescribed construction budget, both the Construction Manager and AE will collaboratively work to value manage/engineer the project expeditiously in order to maintain project schedule.

• Perform a detailed review and costing at Schematic design, design development, and 100% construction documents, updating estimates based on the current documents.

• Provide a bid estimate broken out by proposed bid packages that updates the Construction

Document estimate with any revisions.

• Provide OPM and AE with (both hard and electronic) copies of all estimates, including worksheets, proposals, and logic throughout design and pre-bid process.

• Per current and evolving requirements of the Office of Grants Administration (OGA), in addition to the above noted estimates for use in reconciling the construction budget with the AE’s estimates, the Construction Manager shall also prepare and provide reconciled estimates in UNIFORMAT for submission to the state database. The

Construction Manager shall plan on delivering four such estimates at the conclusion of the Schematic Design, Design Development, 100 percent Construction Document (pre-bid) and Post-Construction (actual costs with change orders) phases.

h. Solicitation and Award Phase Services

• Arrange solicitation packages (Bid Packages) and adhere to the Meriden School Building

Committee, Connecticut Department of Administrative Services (DAS) and OGA requirements as applicable.

• Firms must be pre-qualified to meet the DAS guidelines for school construction projects with contracts in excess of $1,000,000.

• Provide a final pre-bid estimate in an appropriate format reflecting the bid package breakdown.

• Develop requirements to assure time, cost and quality control during construction.

• Prepare a schedule for the bidding and awarding of all sub-contractor packages.

• Contact (i.e. phone, mail, e-mail, etc.) as many qualified contractors as possible to promote bid competitiveness.

• Monitor bidder activity to maximize bidder participation.

• Update provisional construction (CPM) schedule, maintaining applicable completion dates, for issuance with bid packages. As required, mark the master schedule with milestones for long-lead items, etc. (provide OPM with an electronic copy for review of content and logic, update schedule with additional information as required).

• Review project labor requirements and availability, develop labor strategy and advise, identify potential bidders (including MWBE) and generate maximum bidder interest.

• Schedule and conduct pre-bid conferences in conjunction with the Architect and the OPM.

• Advertise, post, distribute, monitor, review, analyze and recommend awards in accordance with Meriden School Building Committee and State of Connecticut requirements as applicable.

i. Construction Phase Services

• Develop submittal schedule prior to commencing work for Architect and OPM’s approval.

• Maintain consistent full-time, on-site staff for effective construction management. Deviation from staffing as presented in the submitted staffing matrix must be approved in advance by the OPM.

• Establish and maintain all required reporting and other control procedures as directed by the

OPM.

• Maintain and update the logistics plan on a periodic basis.

• Develop and maintain final construction schedule (CPM), using Primavera P6/P3/P3e or other Owner approved software, including delivery milestones, approvals, inspections, testing, construction, commissioning and occupancy, Owner activities as requested by the

Owner, and work by others, such as permits, utility company review and utility installation, school vacation/holidays (an electronic copy shall be provided to the OPM for review of content and logic. Update schedule with additional information as required or as directed by the OPM).

• Conduct background checks on all personnel assigned to the site (CM Staff and Contractors) in accordance with the requirements established by the City of Meriden and Meriden Public

Schools. Costs for performing the background checks shall be borne by the employer.

Provide a system of logging and badging all site staff and maintain records of same for

Owner review.

• Conduct, record and distribute minutes for all job site meetings.

• Maintain/Report on all certified payroll documentation.

• Prepare and submit all change order documentation, in compliance with guidelines established by and acceptable to DAS/OGA. Complete Change Order “packages” shall be submitted to the OPM for review and approval by the Architect and the Meriden School

Building Committee.

• Package all approved change orders for submission as “State Change Orders”, accompanied by appropriate state forms, and deliver to the OPM for final signatures and submission to

DAS/OGA. Submission must be made in a complete and acceptable form within the six-month deadline to insure maximum potential reimbursement from the State of Connecticut.

In the event the deadline to submit change orders to DAS/OGA is missed due in whole or in part to the fault of the Construction Manager, the Owner shall have the right to apply the lost reimbursement amount as a back charge against the Construction

Manager’s Fee portion of the Guaranteed Maximum Price.

• Develop and maintain a method for tracking and expediting review and approvals of shop drawings, requests for information and change order requests which is acceptable to the

OPM.

• Develop all monthly reports and presentations to the Meriden School Building Committee, Board of Education, and other City officials on an as-needed basis.

• Maintain quality control and ensure conformity to the "highest" intent of the construction documents.

• Manage all trade contractors and MWBE and Meriden resident participation to ensure effective and timely adherence to the schedule.

• Submit all executed trade contract agreements in accordance with the agreed upon sequencing process.

• Provide cost control through progress payment review and verification according to approved schedule and contract amounts and terms.

• Coordinate/Manage all Owner activities and post-completion activities, including FFE, assembly of guarantees, manuals and commissioning requirements, closeout documents and the Owner's final acceptance.

j. Post-Occupancy and Warranty Phase

• Coordinate and monitor the expedient resolution of "punch list" items.

• Coordinate, monitor and expediently resolve all warranty issues to the satisfaction of the

Meriden School Building Committee during the one-year general warranty period and beyond, where applicable.

• Develop, monitor and maintain an effective program to insure that all Operating Manuals, Maintenance Manuals, Attic Stock and any preventative maintenance data are submitted, approved, and delivered to the Owner within sixty (60) days of substantial completion and prior to final request for release of retainage.

• Provide on-site staff that can address commissioning issues during the week before the start of school and for one month after.

• Provide complete formal owner training of all systems.

• Schedule and conduct a "pre- warranty expiration" walk-through, no more than two (2) months nor less than one (1) month prior to any and all warranty expirations.

6. RESPONSE GUIDELINES

The organization of the Statement of Qualifications shall follow the outline below. All information must be clear, concise and to the point.

A. Introductory Letter - Indicate your firm's commitment to the project and how your firm will meet or exceed all expectations. Specifically provide a commitment to maintaining consistent leadership throughout the design and construction of the project to keep this project on budget and schedule. This letter shall not exceed two (2) pages in length.

B. Project Team / Organization / Experience - Indicate how your firm will staff this project. Provide resumes for each member of the team. Indicate what each team member's role and responsibility will be for this project. Demonstrate each team member's experience with public school construction, with emphasis on projects in Connecticut. Indicate each member's time commitment to this project. It is the

Owner’s expectation that the proposed project team will be assigned to the project for the entire duration of the project. By responding to this Request for Qualifications and Proposals, each firm commits to maintain the availability of the staff members it proposes for a period of 60 days beyond the decision date included within this document, should there be delays in the selection of the Construction Manager or in issuing authorization to proceed. To the extent that proposed staff remain employed by the responding firm, no substitutions will be permitted without permission of the Owner. A listing of project personnel will be incorporated as an exhibit to the contract. Specifically supply project references for the current and previous two projects for the proposed Project Manager and

Superintendent.

C. Joint Venture (if applicable) - Indicate whether a joint venture/partnership will be proposed.

o Clearly indicate if CM services will be provided solely by the firm responding or if there is a joint venture/partnership in providing the CM services.

o If a joint venture/partnership, explain how workload will be distributed and if firms have had experience working together. If no experience working on projects together, state this clearly.

1. List the projects that have been completed together.

2. For each project list the project name, size, cost, delivery method used and a brief description of the work.

D. Firm History - Firms must have a minimum of ten (10) years in operation in the Connecticut construction market as Construction Managers-at-Risk.

1. Submit a brief history of the firm and explain the firm's ownership.

a. If a joint venture or partnership for CM services is proposed, a brief history of both firms is required.

2. If the years in operation under their current name is less than 10 years for a responding firm or senior/governing member of a joint venture or partnership, or 5 years for a junior member, provide clear information on the reason for such a name change.

E. Required Experience - For the projects meeting the criteria below, provide the original contract / GMP and final construction contract values. Provide an explanation of the items which caused the variance between these figures.

1. Experience as a Construction Manager at-risk with no less than two (2) such projects completed within the past five (5) years, at least one project of $50 million or more in construction value (Any project type).

2. A minimum of one completed Connecticut public school project of no less than $40 million in construction value performed in accordance with CGS Chapter 173.

3. A minimum of one Connecticut public school project which has successfully passed the state audit in accordance with CGS Chapter 173.

4. List all public-school projects (in and outside of Connecticut) that have been completed by your firm in the last eight (8) years. For each project, list the project name, size, construction cost, delivery method used and a brief description of the work. Provide the contact/reference information of the specific individuals from the Owner and the Architect that worked with your team on each referenced project.

F. Site Conditions / Logistics – Once hired, it is expected that the Construction Manager will conduct a complete existing condition analysis of the site to ensure the coordination of the design documents with their logistics approach. In this section, the Construction Manager is to explain their logistics strategy including site access, material handling, staging, stock piling, construction staff parking, etc.

G. Schedule Control - In this section demonstrate your project approach to scheduling the tasks necessary to deliver the project based on the construction schedule presented in this RFQ/P. Demonstrate how the leadership provided by your firm will ensure that deadlines will be met. Respondents shall provide the detail schedule based on the durations mentioned in this RFQ/P.

H. Budget Control - In this section demonstrate how your firm will successfully manage the construction phases of this project to ensure the project is completed within the construction budget indicated in this

RFQ/P. Explain the quality control of document review during the construction document phase that your firm will implement to ensure that the documents are 100% complete prior to bid. Explain the responsibility your firm will take in bidding out 100% of the scope in the effort to minimize change orders.

I. Project Reporting - The construction manager will be required to provide for the project team project management software. Demonstrate your firm’s experience in producing comprehensive reports (i.e.

RFI log, Submittal log, Budgets, etc.) using such software platforms.

J. Commissioning - The construction manager will be responsible to coordinate the enhanced commissioning program with multiple parties involved. Elaborate on your approach to managing a successful commissioning program.

K. Sustainability Certification - The project will conform with the State of Connecticut’s High

Performance Buildings Standard (HPBS). The successful respondent will need to provide all services required to conform to these qualifications. Furthermore, as part of the bid, construction, and commissioning process, the construction manager will require from the trade contractors all services required for successful HPBS qualification. Provide in this section the strategy and plan for successful commissioning, taking into consideration the project schedule. Provide past project experience

(individual project information) involving HPBS/LEED qualification and/or certification.

L. Safety - In this section discuss your firm's safety program. Explain specifically what will be done for this project to proactively maintain a safe environment for the workers, community, etc. for this urban campus. Provide a letter from your insurance carrier indicating your firm’s Experience Modification

Rating (EMR) for the last three (3) years.

M. Bonding Capacity – Provide the following information:

1. The name of your bonding company

2. Your bonding limitation

3. Your bonding company’s AM Best rating

4. The name and telephone number of your agent.

N. CT DAS Contractor Prequalification Certificate – CM must include in this section a copy of the forementioned document and current update statement

1. The document must show active status and prequalification classification.

O. Insurance - Provide the following:

1. Insurance company name and agents, your insurance coverage including type and limits with a sample certificate of representative coverage.

P. Contract for Services – Attached is a sample of the draft Agreement your firm will be expected to execute if selected, along with General Conditions.

1. Firms should review both documents in detail.

2. Indicate clearly that they are both acceptable without exception, or,

3. If your firm does take exception to the Agreement or General Conditions, the exceptions must be clearly indicated in this section of your response and the requested alternative language must be provided.

Regarding the CM’s scope of work, the information included in this RFQ/P complements the attached sample Agreement.

Q. Past Claims or Disputes – Indicate the following:

1. Any claims, disputes, or arbitration proceedings that have occurred on any projects in the last five

(5) years and who they were with.

2. Give a status of each even if they are pending.

R. Close-Out - Explain the process your firm will utilize to ensure this project will be closed out promptly after substantial completion.

S. Experience Implementing Project Labor Agreements – This project will likely be performed under a

Project Labor Agreement (PLA). Describe your firm’s experience in implementing PLA efforts for other clients and the level of compliance achieved in no more than three (3) examples.

T. Fee Proposal – NOTE: The fee proposal is to be submitted as an independent digital file.

7. REMUNERATION

There are three areas of remuneration that will make up the Construction Manager’s management fee. In this section you are asked to respond to the three basic areas of the remuneration: Pre-construction Fee, Construction Management Fee and Reimbursable Costs.

1. Pre-construction Fee: This amount should be based on the labor and reimbursable expenses required to perform the functions as defined in the modified AIA document A133 - 2019 and this document.

Pre-construction will end when the GMP is established. The GMP will be established when all the trade contracts have been bid. The project may be bid in phases as described elsewhere in this document. The total pre-construction fee, including reimbursable expenses, shall be provided as a lump sum amount to be billed on a percent completed basis.

2. Construction Management Fee: The construction management fee shall be expressed as a percentage of the construction costs. This fee will cover your profit and all expenses, including home office support staff, not clearly identified as reimbursable costs.

3. Reimbursable Costs: All reimbursable costs that are not part of the construction cost or construction management fee (i.e. general conditions and field staff costs) for the construction period. Provide hourly rates for staff and monthly costs for materials and equipment (trailers, supplies, etc.). Once a construction phasing plan is established, a staffing plan and requirements will be determined.

a. A list identifying and clarifying what the Owner considers reimbursable costs has been included for your reference. No deviations from this list shall be accepted. No arbitrary or pro-rated corporate or home office expense will be considered reimbursable.

b. A General Conditions reimbursable expense matrix (sample attached) shall be included that will list all reimbursable costs and the anticipated expenditure per month for the duration of the project. Your firm’s information must be completed using the form provided and must match as precisely as possible the line items listed. The Owner will provide an electronic copy for your use.

c. A staff chart (sample attached) shall be included that will provide the staff costs for the duration of the project. All staff titles anticipated to bill the project shall be listed and their monthly time commitment indicated. Your firm’s information must be completed using the form provided and must match as precisely as possible the line items listed. The Owner will forward an electronic copy for your use. Their fully burdened billing rate shall be provided. The Owner will not reimburse any cost for staffing over 40 hours per week. The staff cost will be converted to a lump sum amount at the time the GMP is established.

d. Clearly identify all off-site staff that will be working on this project and give a brief description of their role and responsibility to the project. Include their time commitment over the duration of the project and their hourly rate.

e. Hourly Billing Rates are intended to cover the cost of an individual's salary and benefits

(including sick, holiday and vacation time) for the life of the project. No billing shall be allowed for days when the staff member is not actively working on this project. It is not intended that the

CM firm will earn any additional fee (profit) on staff through their billing rates. The CM may be required to justify the billing rates of actual staff upon selection.

EVALUATIONS/QUALIFICATIONS

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications of the Individual or Firm and Cost Proposal

Points Based 30 (30% of Total)

2. Applicant's previous experience with DAS-OGA funded projects

Points Based 10 (10% of Total)

3. Demonstrated ability of key personnel and construction management experience.

Points Based 20 (20% of Total)

4. Similar projects completed within past five (5) years.

Points Based 20 (20% of Total)

5. References of past clients. Points Based 20 (20% of Total)

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload. MUST BE Notarized and Stamped/Sealed.

• Non-Collusive_Bid_Statement...

*Response required

2. TECHNICAL PROPOSAL*

Do NOT provide pricing information here!

*Response required

3. PRICE PROPOSAL*

Upload Pricing Information

*Response required

4. General Conditions Reimbursable Expense Matrix*

Please download the below documents, complete, and upload.

• General_Conditions_Reimburs...

*Response required

5. Staffing Chart *

Please download the below documents, complete, and upload.

• Staff_Matrix_sample.xlsx

*Response required https://government-project.s3.us-west-2.amazonaws.com/196784/702c7dfa-5aaa-4f75-8268-1eb67e4e69da_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/317191/7b472f9b-e6c3-4e1f-8e8a-346776016e20_General_Conditions_Reimbursable_sample.xlsx https://government-project.s3.us-west-2.amazonaws.com/317191/3f2b73bf-2943-4cc2-b495-ea304a8ec460_Staff_Matrix_sample.xlsx