RFQ_Optimized_Storage Replenishment Solution.docx

REQUEST FOR QUOTATIONS (RFQ)

RFQ No. IHS1527629-27 Optimized Storage and Replenishment Solution

Issued by:

Department of Health and Human Services Office of Mission Acquisition Solutions (OMAS) 5600 Fishers Lane Rockville, MD 20857 Issue Date: October 5, 2026 Quotation Due Date/Time: October 12, 2026, 10:00 AM Eastern Time Submit Quotations Electronically To: Marlene Milgram, Contracting Officer, at marlene.milgram@hhs.gov NAICS: 541614 — Process, Physical Distribution, and Logistics Consulting Services

Small Business Size Standard: $20 million

PSC: R706

Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside — Buy Indian Act, 25 U.S.C. § 47

Award Instrument: One Firm-Fixed-Price Purchase Order

1. Description of Requirement The Department of Health and Human Services (HHS), on behalf of the Indian Health Service (IHS), Gallup Service Unit (GSU), Gallup Indian Medical Center (GIMC), is seeking an optimized medical-supply storage and replenishment solution, brand name or equal to the BlueBin 2-Bin Kanban System.

The Contractor shall assess the existing medical-supply storage and inventory environment; develop an optimized storage and replenishment design; furnish and install the required storage, bin, labeling, and related physical components; implement standardized two-bin Kanban and barcode-based replenishment workflows; coordinate the authorized exchange of inventory information with the Government’s M-System; provide on-site training; support transition and go-live activities; and perform post-implementation validation and closeout.

The resulting solution shall provide GIMC with a standardized, sustainable, and highly visual point-of-use inventory-management environment designed to improve inventory visibility, supply availability, replenishment reliability, workflow efficiency, and control of excess, duplicate, and expired inventory.

The complete scope of work, performance requirements, deliverables, and applicable technical requirements are set forth in Attachment 1, Performance Work Statement (PWS) – Optimized Storage and Replenishment Solution.

1.1 Acquisition Method and Set-Aside

This solicitation is set aside exclusively for Indian Small Business Economic Enterprises (ISBEEs) pursuant to the Buy Indian Act, 25 U.S.C. § 47, and HHSAR Subpart 326.6. This acquisition is for commercial products and commercial services and is being conducted using simplified acquisition procedures. The Government intends to issue one firm-fixed-price purchase order as a result of this solicitation.

2. Place and Period of Performance Place of Performance Gallup Indian Medical Center 516 East Nizhoni Boulevard Gallup, NM 87301 Period of Performance: Sixty (60) weeks from the date of award.

On-site work may be performed Monday through Friday from 8:00 a.m. through 4:30 p.m. Mountain Time, excluding Federal holidays. The Contracting Officer’s Representative (COR) may approve adjusted work hours in writing when necessary for performance.

No pre-quotation site visit will be conducted. Quoters shall use Appendix A to Attachment 1- PWS for planning and quotation purposes and shall include all costs necessary to verify field conditions before final design, furnishing, or installation.

3. Firm-Fixed-Price CLIN Schedule The Contractor shall provide a firm-fixed price for each Contract Line Item Number (CLIN). The sum of CLINs 0001 through 0004 shall constitute the total firm-fixed price for all services, supplies, deliverables, and other requirements of the PWS. The total evaluated price is the total firm-fixed price.

Quoted prices shall include all labor, supervision, materials, supplies, physical storage components, bins, labels, shelving/configuration components, equipment, testing, implementation, installation, configuration, travel, freight, shipping, training, warranty support, insurance, overhead, and all other costs necessary for complete performance in accordance with this RFQ and Attachment 1, Performance Work Statement. The sum of CLINs 0001 through 0004 shall constitute the total firm-fixed price for all requirements of the resulting purchase order.

Performance Milestone

4. Instructions to Quoters

4.1 Submission

Submit a complete quotation electronically to marlene.milgram@hhs.gov no later than 8:00 AM Eastern Time on September 23, 2026. The quoter is responsible for ensuring its quotation is received by the deadline.

The email subject line shall state: RFQ IHS1527629-27 — Optimized Storage and Replenishment Solution — [Quoter Name].

4.2 Required Quotation Content

Each quotation shall include:

1. A signed cover letter identifying the quoter’s legal business name, UEI, CAGE code if assigned, mailing address, authorized representative, email address, and telephone number.

2. A completed pricing schedule in Section 3, including a firm-fixed price for each CLIN and the total evaluated price

3. A concise technical approach demonstrating compliance with Attachment 1, including the offered solution, two-bin Kanban methodology, physical components, barcode workflow approach, proposed M-System information-exchange approach, implementation sequence, transition approach, and continuity-of-operations approach.

4. Product literature, specifications, drawings, or other documentation sufficient to demonstrate that any brand-name-or-equal product meets or exceeds every salient characteristic in PWS Section 4.2.

5. A project schedule consistent with PWS deliverable timeframes.

6. A proposed staffing/key-personnel approach sufficient to demonstrate the contractor’s ability to perform assessment, design, implementation, information-exchange coordination, on-site training, validation, and closeout.

7. A warranty statement identifying the standard commercial warranty coverage offered for the proposed storage solution, physical components, and installation/workmanship.

8. Section 508 accessibility information required by Section 4.3, including the required affirmation and applicable accessibility-conformance documentation for contractor-furnished information and communication technology (ICT).

9. The quoter shall complete, sign, and submit Attachment 3, IHS Indian Economic Enterprise Representation Form, with its quotation. Submission of the completed form constitutes the quoter’s representation that it meets the definition of an Indian Economic Enterprise (IEE) at HHSAR 326.601 and intends to meet the definition of an IEE throughout performance of the resulting purchase order. The quoter shall identify in the form the Indian Tribe(s) upon which it relies for its IEE status. The quoter must also qualify as a small business concern under the NAICS code and size standard identified in this solicitation to be eligible for award under this Indian Small Business Economic Enterprise (ISBEE) set-aside.

4.3 Section 508 Accessibility

The quoter shall identify all contractor-furnished information and communication technology (ICT) proposed for use in performing the requirement, including, as applicable, software, applications, platforms, electronic interfaces, electronic documentation, electronic training materials, and related ICT support services.

The quoter shall provide an applicable HHS Section 508 Accessibility Conformance Checklist or current Accessibility Conformance Report (ACR), based on the Voluntary Product Accessibility Template (VPAT), for each proposed contractor-furnished ICT supply, product, platform, or other ICT for which such documentation is applicable. For ICT services, the quoter shall provide sufficient information for the Government to determine conformance with the applicable Section 508 accessibility standards. The quoter shall identify any known inability of the proposed ICT to conform to an applicable Section 508 requirement.

The quoter shall also include the following affirmation, signed by an authorized representative:

The quoter affirms that contractor-furnished information and communication technology provided under the resulting purchase order will conform to applicable Section 508 accessibility requirements and that the quoter will address Government-identified accessibility deficiencies in accordance with the resulting purchase order.

5. Evaluation and Award

5.1 Basis for Award

The Government intends to issue one firm-fixed-price purchase order to the responsible, eligible Indian Small Business Economic Enterprise (ISBEE) whose quotation is determined technically acceptable and has the lowest evaluated total price. Award will be made on a lowest-priced, technically acceptable basis.

The Government will evaluate quotations in the following order:

1. ISBEE Eligibility — Eligibility Requirement. The Government will determine whether the quoter is eligible for award under the Buy Indian Act and HHSAR Subpart 326.6. The quoter must:

· qualify as an Indian Economic Enterprise as defined at HHSAR 326.601;

· qualify as a small business concern under NAICS 541614 and the size standard stated in this RFQ; and

· submit the IHS Indian Economic Enterprise Representation Form required by HHSAR 352.226-7 and Attachment 3.

Quotations from vendors that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

The Contracting Officer will review and verify IEE representation information in accordance with HHSAR 326.606.

2. Technical Acceptability — Pass/Fail.

3. Price — Lowest Evaluated Total Price Among Eligible, Technically Acceptable Quotations.

The Government may award without discussions.

5.2 Technical Acceptability

A quotation will be rated Technically Acceptable only if it demonstrates compliance with all mandatory RFQ and PWS requirements. The Government will determine whether the quotation:

1. Provides a solution that meets or exceeds the PWS salient characteristics for a brand-name-or-equal optimized storage and replenishment solution.

2. Demonstrates a feasible approach for assessment, storage design, inventory validation, physical implementation, transition, barcode-based workflows, authorized M-System inventory-information exchange, training, post-implementation validation, and closeout.

3. Demonstrates an understanding of the GIMC operating environment, including patient-care continuity, safety, infection-control coordination, site-access requirements, Government information safeguards, and Government authorization requirements for M-System/network connectivity and data access.

4. Provides sufficient product literature or other documentation to verify compliance with PWS Section 4.2.

5. Provides a feasible schedule and staffing approach consistent with the PWS and the period of performance.

6. Demonstrates that contractor-furnished ICT will conform to applicable Section 508 accessibility requirements and provides the accessibility-conformance documentation required by Section 4.3.

7. Provides the required warranty statement.

A quotation that fails to provide required information or fails to demonstrate compliance with a mandatory requirement may be rated technically unacceptable.

5.3 Price Evaluation

The Government will evaluate total price as the sum of the extended prices for CLINs 0001 through 0004. The Government will evaluate price for completeness, arithmetic accuracy, and reasonableness.

6. Inspection, Acceptance, and Invoicing The Government will designate a COR in the resulting purchase order. The COR will coordinate and monitor contractor performance and will conduct or coordinate technical review of deliverables.

The Government will review deliverables within 10 business days after receipt. If the Government identifies deficiencies, the Contractor shall correct and resubmit the deficient deliverable within 5 business days after notification unless another timeframe is approved in writing by the COR.

Government acceptance shall be documented in writing. The Contracting Officer retains authority to bind the Government and modify the purchase order.

The Contractor may submit an invoice upon completion and Government acceptance of the applicable performance milestone. Each invoice shall identify the purchase-order number, applicable CLIN, completed performance milestone, accepted deliverables, invoice amount, and any other information required by the invoicing system or resulting purchase order.

7. FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5332 and 5 U.S.C. 5341 or 5343.

This statement is for information only. It is not a wage determination.

8. Solicitation Provisions and Contract Clauses The following Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses apply to this solicitation and any resulting order or contract. Provisions and clauses incorporated by reference have the same force and effect as if included in full text. The full text of FAR and HHSAR provisions and clauses is available at Acquisition.gov.

8.1 Solicitation Provisions

The following provisions apply to this solicitation:

FAR 52.204-7, System for Award Management.

FAR 52.204-16, Commercial and Government Entity Code Reporting, as applicable.

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation.

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

FAR 52.211-6, Brand Name or Equal.

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

FAR 52.219-1, Small Business Program Representations, as applicable.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference.

HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside.

HHSAR 352.226-7, Indian Economic Enterprise Representation.

HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (FEB 2024) (DEVIATION) HHSAR 352.239-79, Information and Communication Technology Accessibility.

The solicitation-specific instructions in this RFQ constitute an addendum to FAR 52.212-1.

8.2 Contract Clauses

The following clauses apply to any resulting purchase order:

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-27, Prohibition on a ByteDance Covered Application.

FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, as applicable.

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations FAR 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025).

FAR 52.222-50, Combating Trafficking in Persons FAR 52.222-54, Employment Eligibility Verification

FAR 52.252-2, Clauses Incorporated by Reference FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management.

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.233-3, Protest After Award.

FAR 52.233-4, Applicable Law for Breach of Contract Claim.

FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (MAR 2026), applies to this acquisition. The following paragraphs of FAR 52.212-5 are applicable to the resulting purchase order:

FAR 52.219-14, Limitations on Subcontracting.

FAR 52.222-41, Service Contract Labor Standards.

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires.

FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment.

FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 The following HHSAR clauses apply to any resulting purchase order:

HHSAR 352.223-70, Safety and Health.

HHSAR 352.224-71, Confidential Information.

HHSAR 352.226-1, Indian Preference.

HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations HHSAR 352.226-2, Indian Preference Program.

HHSAR 352.239-79, Information and Communication Technology Accessibility (FEB 2024) (DEVIATION).

The applicable Section 508 accessibility requirements are identified in the Performance Work Statement and shall be incorporated into the resulting purchase order.

9. Attachments Attachment 1 – Performance Work Statement — Optimized Storage and Replenishment Solution Attachment 2 – Service Contract Labor Standards Wage Determination No. 2015-5451, Revision No. 29, dated August 13, 2026 Attachment 3 - IHS Indian Economic Enterprise Representation Form