RFQ On Call Engineering 25-02.pdf

RFQ- On-Call Engineering 25-02

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CITY OF GUNNISON

REQUEST FOR QUALIFICATIONS (RFQ No. 25-02)

PROFESSIONAL SERVICES – ELECTRICAL ENGINEERING

On-Call Engineering Services

ISSUED: March 4, 2025

QUESTIONS DUE DATE & TIME: March 27, 2025, 5:00 PM MT

SUBMIT QUALIFICATIONS NO LATER THAN: April 10, 2025, 2:00 PM MT

SUBMIT QUALIFICATIONS ELECTRONICALLY: Rocky Mountain E-Purchasing System (“RMEPS”): portal at https://www.bidnetdirect.com/colorado

Submittals must be received in the RMEPS submission portal on or before the Proposal due date and time.

Hardcopy submittals will not be accepted. It is the Respondent’s sole responsibility to ensure all required documents are submitted through RMEPS by the submission deadline. RMEPS does not allow for uploading of documents after the submittal due date and time has closed.

The Submittal will be time-stamped by RMEPS upon receipt. After uploading Submittal documents, Respondents must click the SUBMIT button. The City of Gunnison will not accept uploads that are “saved” but not “submitted”. To verify that a Submittal has been submitted successfully, Respondents may contact BidNet Support or verify, via the Bid Management tab in the Respondent’s account, that the documents are not in “Draft” status. The City does not have access to or control of the Vendor side of RMEPS. Please contact RMEPS at 1-800-835-4603, Option 2, for technical assistance.

Please Note: Addenda may be issued for this RFQ and will be posted online at https://www.bidnetdirect.com/colorado. Respondents shall ensure all addenda issued are acknowledged and responses thereto submitted along with the required Submittal documents. Failure to submit such responses may result in disqualification of the respective Submittal.

Statements of Qualifications (as hereinafter defined) received after the above specified due date and time, or which are not prepared and filed in accordance with the terms and conditions of this Request for Qualifications (“RFQ”), may not be considered for evaluation.

https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado

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A. Project Goals

City of Gunnison is requesting SOQs from qualified engineering firms to perform professional, on-call services and general technical support for one or more of the following categories:

1) General Civil Engineering

2) Roadway and Transportation & Design

3) Pavement Design

4) Geotechnical Engineering

5) Hydrologic and Hydraulic (H&H) Engineering

6) Municipal Water and Wastewater

7) Environmental Engineering Services

8) Structural Engineering

9) Construction Management

10) Surveying

11) Utility Engineering

12) Mechanical, Electrical, and Plumbing (MEP) Engineering

The selected Respondent(s) will provide all labor, tools, equipment, and materials to perform tasks within one or more of the areas described above. The scope of work associated with each category is general in nature since the individual projects and tasks are, as of yet, undefined. A more specific scope of work will be developed for individual projects, as applicable, to accompany a specific Task Order to be agreed upon between the City and Consultant. This work will require onsite visits at selected times and exposure to the elements, construction equipment and activities, as will be determined in the scope of each individual task order. The Consultant may subcontract geotechnical services, storm water, traffic engineering, and surveying if the proposal sufficiently details the subconsultant arrangement, or these services may be performed under a separate contract and task order.

The City requests a wide variety of services under this RFQ, understanding that not all firms have expertise in all areas. The City expects to make multiple awards under this RFQ, and requests that each Respondent clearly specify which categories they are submitting for by marking the box beside each category so that the City can evaluate each Proposal appropriately. The City intends to contract with multiple Consultants for each of the 12 categories listed above, using standard EJCDC E-505 documents (main agreement, main agreement exhibits, task order, task order exhibits). A Consultant may be

Page 3 | 9 selected for more than one category if their proposal supports the application, and they are ranked as best qualified in those selected categories.

The contract award shall be for three (3) years with the first year ending on December 31, 2025, and work is not guaranteed. Annual renewal is not guaranteed but will include the submission of revised rate sheets for the calendar year of the contract renewal.

B. Scope of Services

The scopes of work for projects will vary. The City of Gunnison anticipates project scopes to include (but not be limited to) the following:

1) General Civil Engineering:

a) Develop task orders based on the needs and requests by The City of Gunnison.

b) All task orders would include a scope of work and estimated fee for services and personnel assigned to the project

c) Attend meetings and site visits as needed to perform tasks as agreed to in the task orders

d) Provide necessary plans, specifications and estimates (PS&E) for all the following disciplines

e) Provide planning services for engineering projects as needed.

f) Environmental Assessments

g) Project Planning

h) Public Process

i) Landscape Architecture

j) Other services that may be required under federal or state regulations and requirements such as

DOLA, CDOT, FHWA, etc.

2) Roadway & Transportation Planning and Design:

a) Provide design services for roadway and multimodal transportation projects including:

b) Geometric & Roadway designs for arterial, collector and local streets and intersections.

c) Multimodal design services focus on creating integrated transportation systems that prioritize safety and accessibility for all users, including pedestrians, cyclists, and motorists.

d) Traffic engineering services related to traffic volume forecasting, and intersection design, capacity analysis, realignments, traffic signal design, access control plans, median cuts, turn lanes, pavement structure, sight distance and construction traffic control.

i) Assemble traffic reports as requested with available or gatherable data

ii) Perform and interpret traffic counts

iii) Gather, compile, and interpret crash data

e) Traffic calming programs

f) Roadway drainage

g) Provide PS&E as necessary

3) Pavement Design:

a) Provide recommendations regarding pavement maintenance and treatments

b) Asphalt design and specifications (binder, gradation, etc.)

c) Chip/slurry/cape sealing design and specifications

d) Provide information on options available for pavement treatments

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e) Provide PS&E as necessary

4) Geotechnical Engineering:

a) Provide borings and/or other geotechnical explorations as required

b) Provide analysis of materials and give recommendations as needed for design

c) Provide required testing and analysis to support construction activities

d) Subgrade testing (gradation, compaction, density, etc.)

e) Asphalt and aggregate testing (AC content, gradation, density, etc.)

f) Concrete testing.

g) Recycled material sampling, testing, and analysis for constructability and uses (e.g. recycled asphalt pavement, recycled crushed concrete)

h) Provide onsite testing and inspection during construction as necessary

5) Hydrologic and Hydraulic (H&H) Engineering:

a) Provide consultation, reports and technical guidance regarding hydraulics and hydrology

b) Provide modelling support for development, maintenance, queries, and operations of existing hydrologic model for the City.

c) Provide floodplain analysis in accordance with FEMA and City regulations

d) Size culverts and other drainage and irrigation structures as needed

e) Provide stream channel analysis and provide recommendations for stabilization, diversions, headgates, etc.

f) Provide PS&E as necessary

6) Municipal Water and Wastewater

a) Provide consultation, reports and technical guidance for:

b) Water treatment and distribution systems and components

c) Wastewater collections and treatment systems, processes and components.

d) State and Federal regulations, requirements, and reporting for water and wastewater systems.

e) Provide modelling support for development, maintenance, queries, and operations of existing models of City water and wastewater systems.

g) Provide assistance during construction as necessary

7) Environmental Engineering Services:

a) Provide consultation, reports, and technical guidance regarding:

b) National Environmental Policy Act (NEPA), Environmental Assessments (EA) and Environmental

Impact Statements (EIS)

c) Wetlands assessments

d) Cultural resources studies, consultation, and assessments

e) 404 and Nationwide Permitting

8) Structural Engineering:

a) Provide design and recommendations for structural projects including:

b) Buildings

c) Bridges

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d) Retaining Walls

e) Culverts structures, head walls and wing walls

f) Structure inspection

g) Treatments to existing structures

h) Provide PS&E as necessary

i) Provide construction management assistance during construction as necessary

9) Construction Management:

a) Project Engineering and Management

b) Provide construction management and engineering of construction projects. Schedule work of contractors and subcontractors.

c) Review schedules, submittals, invoices.

d) Maintain project documentation, including schedules, photo logs, submittals, payrolls, daily logs and forms.

e) Assist with requests for information (RFIs), Change Orders (COs)

f) Construction inspection of City construction projects

g) Provide construction oversight of projects and adherence to plans and specifications.

h) Assist in reviewing project quantities, pay applications, and schedules

i) Provide daily work logs/diaries

j) Compile records and project documentation for grant funded projects.

k) Act as City Representative, when designated.

10) Surveying:

a) Provide services by Surveyor licensed as a professional land surveyor (PLS) currently licensed to work in the State of Colorado.

b) Provide topographic survey as requested

c) Provide support to design as needed

d) Provide support in construction staking as needed

e) Research, map, stake property, easements and rights-of-way as needed

f) Perform research for easements and rights-of-way

g) Prepare Plat, amend plats, assist in recording documents as needed

11) Utility Engineering:

a) Aid in developing standards for installation of new utilities within the City Street Rights of Way

b) Adhere to Colorado Revised Statutes and ASCE Subsurface utility regulations and rules.

c) Aid in reviewing applications for new objects, utilities, structures, irrigation appurtenances, etc.

in the ROW

d) Subsurface Utility Exploration (SUE)

e) Aid in design and construction as needed with utility projects such as wastewater, water, and energy infrastructure

12) MEP (Mechanical, Electrical & Plumbing) & Facility Engineering

a) Replacement evaluation of Facility associated components

b) Evaluate maintenance and operations requirements

c) Design and recommendations on equipment

d) Energy efficiency of existing or proposed equipment and replacement

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e) Diagnostic work on existing equipment

f) Commissioning and recommissioning

g) Scope and drawings for bid packets

h) Provide construction management assistance during construction as necessary

C. Statement of Qualifications - Requirements

The Statement of Qualifications shall contain the sections listed below and shall respond fully to all requirements of the RFQ. SOQs are limited to ten (10) single-sided (8-1/2” x 11”) pages, no less than 11-point font, not including a cover page. Submittals which do not address the items in this section may be considered incomplete and may be deemed non-responsive by the Review Committee.

The Statement of Qualifications shall contain the sections listed below and shall respond fully to all requirements of the RFQ. SOQs are limited to ten (10) single-sided (8-1/2” x 11”) pages, no less than 11-point font, not including a cover page. Submittals which do not address the items in this section may be considered incomplete and may be deemed non-responsive by the Review Committee.

1. COVER LETTER OF INTEREST: Provide a letter of interest signed by an authorized Consultant representative. Provide the names, offices, email addresses and phone numbers for Consultant staff that are proposed to be involved in the project. Consultant should clearly state which categories they are qualified to fill.

2. STAFF QUALIFICATIONS: The SOQ shall include a project team member biography of key individuals proposed to be assigned to the categories. The SOQ shall clearly indicate who will be in responsible charge for each category if multiple is selected. The consultant should include a Colorado licensed professional engineer. Inclusion of all the items indicated above with a clear representation of each team member’s competency and successful past experience with related and/or similar projects will garner the highest points for this section.

3. EXPERIENCE WITHIN CATEGORIES: Briefly describe your experience in work related to the categories of on-call services selected. Include any information that relates to work that would be comparable to the infrastructure within the City of Gunnison.

4. EXPERIENCE IN GUNNISON: Describe work that has been done in within the City of Gunnison or surrounding area.

5. EXPERIENCE IN COLORADO: Describe work that is similar in nature to the category being selected within the state of Colorado.

D. Review and Evaluation of SOQs

Statements of Qualifications to this RFQ will be evaluated and ranked by a Review Committee consisting of Gunnison Staff. Selection will be based on the following criteria (100 points total):

1. COVER LETTER (PASS/FAIL)

2. STAFF QUALIFICATIONS (35 points)

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3. EXPERIENCE WITHIN CATEGORY(IES) (50 points)

4. EXPERIENCE IN THE GUNNISON VALLEY (5 points)

5. EXPERIENCE IN COLORADO (10 points)

Sections 1 of the SOQ will be evaluated on pass/fail criteria. Failure to achieve a pass rating on the components of these sections may result in the SOQ being declared non-responsive and the Proposer being disqualified. All other sections of the SOQ will be evaluated and scored on a qualitative basis. Interviews are not anticipated at this time. Final evaluation scores will be issued with the Notice of Intent to Award on the RMEPS. Upon issuance of Intent to Award the City and the Consultant shall negotiate the final terms of the Agreement. Failure to mutually agree upon a final Agreement, may result in the City negotiating with the next highest scoring submission.

E. Project Schedule

The following is a preliminary schedule of project milestones; all dates are subject to change.

Milestone Date Issue RFQ March 4, 2025 Deadline for Questions March 27, 2025 Responses to Questions March 31, 2025 SOQ Due Date April 10, 2025, 2:00 PM

F. Submissions and Inquiries

Gunnison encourages disadvantaged, minority, and women-owned Consultants to respond.

Submit one (1) electronic pdf copy of your Statement of Qualifications to the City of Gunnison by use of RMEPS, as detailed on page 1 of this RFQ.

SOQs will be received until 2:00:00 p.m. local time on the date provided in Section H.

Late submissions will not be accepted.

Any questions regarding this project shall be in writing and shall only be directed to City Clerk, cityclerk@gunnisonco.gov.

All questions, answers, and addenda shall be published on the City’s solicitation website BidNet. All questions shall be submitted no later than the date provided in Section H of this RFQ. All addenda shall be acknowledged in the Letter of Interest.

G. Rights of the City

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The City reserves all rights, which shall be exercisable in its sole discretion, without limitation or cause or notice, the following and/or any applicable law:

• The right to reject any or all SOQs without limitation and/or to cancel, re-issue, postpone, or withdraw the RFQ at any time without incurring any obligation or liability.

• The right to modify the RFQ language, timeframes, or contents and issue addenda.

• The right to engage technical and/or legal firms in the evaluation of SOQs.

• The right to waive informalities, irregularities, or deficiencies in the RFQ or SOQs.

H. Proprietary Information and Return of SOQs

All SOQs received by the City in response to this RFQ are deemed property of the City and are subject to the Colorado Open Records Act. The City, or any of its agents, representative, employees, or firms, shall not be liable to a Respondent or individual participating in a SOQ, as a result of the disclosure of all or a portion of a SOQ under this RFQ. Any information contained in a SOQ which the Respondent believes constitutes proprietary or confidential, exempting from any non-authorized disclosure, shall be clearly designated. Blanket designations shall not be accepted. The City will notify the Respondent of any Public Records request relating to this RFQ, providing an opportunity for the Respondent to seek a court injunction against the requested disclosure.

I. Respondent Compensation

No compensation or reimbursement for preparation of the SOQ will be paid by the City.

J. Modification and Withdrawal of SOQ

SOQs may be modified or withdrawn in writing, executed in the same manner as the SOQ, at any time.

K. Protest Procedures

Prior to a submission of a protest relating to or arising from this Request for SOQ, all parties shall use their best efforts to resolve concerns raised by an interested party through open and frank discussions. Protests shall be concise and logically presented to facilitate review by the City. Failure to substantially comply with any of the requirements of these Protest Procedures may be grounds for dismissal of the protest. Protests shall include the following information:

a. Name, address, fax and telephone numbers of protester;

b. Solicitation or contract number;

c. Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protester;

d. Copies of relevant documents;

e. Request for a ruling by the City;

f. Statement as to the form of relief requested;

g. All information establishing that the protester is an interested party for the purpose of filing a protest; and

h. All information establishing the timeliness of the protest.

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All protests filed directly with the City will be addressed to the manager of the City or other official designated to receive protests. Protests based on alleged apparent improprieties in the SOQ Documents and solicitation procedures or evaluation and award criteria shall be filed at least ten (10) calendar days before the SOQ submittal date. Failure to promptly file a protest based on solicitation procedures or evaluation and award criteria shall be deemed a waiver of the right to pursue a protest.

In all other cases, protests shall be filed no later than five (5) calendar days after the basis of protest is known or should have been known, whichever is earlier, but no later than ten (10) days after the SOQ due date.

Action upon receipt of a protest shall be as follows:

a. Upon receipt of a protest before award, a contract may not be awarded, pending resolution of the protest, unless contract award is justified, in writing, to be in the best interest of the City.

b. If award is withheld pending the City resolution of the protest, the City will inform the respondents whose SOQs might become eligible for award of the contract. If appropriate, the respondents will be requested, before expiration of the time of acceptance of their SOQs, to extend the time for acceptance to avoid the need for re-solicitation. In the event of failure to obtain such extension of time, consideration should be given to proceeding with award.

c. Upon receipt of a protest within ten (10) days after contract award, the City shall immediately suspend performance, pending resolution of the protest, including any review by an independent higher-level official, unless continued performance is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the City.

d. Pursuing the City protest does not extend the time of obtaining a judicial stay, injunction, or other remedy.

e. The City shall make its best efforts to resolve protests within 20 days after the protest is filed. To the extent permitted by law and regulation, the parties may exchange relevant information.

f. The City protest decision shall be well-reasoned and explain the City’s position. The protest decision shall be provided to the protestor using a method that provides evidence of receipt.

A. Project Goals