RFQ Office Roof repair fallen tree.docxRFQ Office Roof repair fallen tree.docx

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Pymatuning State Park office roof repair

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Name or Title of the Service or Supply: Pymatuning State Park office roof repair in Ashtabula County. The office roof system was damaged by a fallen tree. The repairs will include truss gussets and cords, sheathing, and metal roofing. Please see engineering report from Osborn Engineering for details on repair. (attached separately).

Note: OhioBuys will have some features not available June 24 to July 1, 2026. Please plan to submit your bid outside this brief timeframe. Site visits can be scheduled during this time (see below).

Specifications:

Repair roof and replace with like metal roofing including:

Existing Truss Gussett Repair Roof Sheathing Replacement Roof Sheathing Reattachment to Top Chord Vertical Joint Sealant Replacement Horizontal Joint Sealant Replacement Metal Roof Panel Replacement Delivery: Chris Reeher 440-261-1468 or Alex Cornicelli 440-261-1290 Pymatuning State Park, 6100 Pymatuning Lake Road, Andover, OH 44003 F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Independent Contractor Companies with less than five employees are required to complete and submit an Independent Contractor/Worker Acknowledgement form.

Site Visit & Point of Contact:

Please schedule site visit with Chris Reeher 440-261-1468 or Alex Cornicelli 440-261-1290 Pymatuning State Park, 6100 Pymatuning Lake Road, Andover, OH 44003 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Origin-DNR-N05 All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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