RFQ Notice ID 24_RFQ02_WFD _ Engagement Surve.pdf

REQUEST FOR QUOTE

GENERAL TERMS AND CONDITIONS - LABOR AND SERVICE

The following provisions are hereby made a part of this Request for Quote (“E-QUOTE”). Any contract or purchase order awarded as the result of this request shall be governed by these General Terms and Conditions. By submission of your responses to this e-quote, vendor agrees to furnish the product(s) and/or service(s) pursuant to these conditions.

1. GENERAL. These provisions are standard for all Fulton County Board of Health contracts. The Fulton County Board of Health may delete or modify any of these standard provisions for a particular contract or purchase order by indicating a change in the special instructions or provisions. Any vendor accepting a purchase order award as the result of this request agrees that the provisions included within this Request for E-Quote shall prevail over any conflicting provision within any standard form contract of the vendor.

2. SUBMISSION OF RESPONSES. Responses must be submitted for e-quotes on-line at fcboh.purchasing@dph.ga.gov. Response to e-quotes must be received no later than the time on the date indicated.

3. STATE OF GEORGIA IMMIGRATION REQUIREMENT. Effective July 1, 2013, State law requires that all contracts for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal Immigration Reform and Enforcement Act. The Fulton County Board of Health cannot enter into a contract for the physical performance of services unless the contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E- Verify.

Before a bid for any such services is considered by the Fulton County Board of Health, the bid shall include a

4. signed, notarized affidavit from the contractor attesting the affiant has registered with, is authorized to use, and uses the federal work authorization program.

5. ADDENDUM. Revision to the Request for E-Quote issued by the Fulton County Board of Health prior to the receipt of bids.

6. NON-COLLUSION. Bidder certifies that this bid is made without prior understanding, agreement or connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is authorized to sign this bid or proposal for the bidder.

7. CONFLICT OF INTEREST. Vendor states that no Fulton County Board of Health employee, nor any business entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract without immediate disclosure of such fact to the Fulton County Board of Health.

8. BASIS OF AWARD. The Fulton County Board of Health shall award to the overall lowest responsible and responsive vendor complying with the provisions of the Request for E-Quote. The following criteria may be considered by the Fulton County Board of Health in selecting the most advantageous quote: a) Ability to perform the service required within the specified time; b) Conformance to specification; c) The quality of performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor references. The Fulton County Board of Health reserves the right to cancel the solicitation and to reject any or all quotes in whole or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to the best interest of the Fulton County Board of Health.

9. SAMPLES. Samples of items, when required, must be furnished free of expense to the Fulton County

Board of Health and upon request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may be retained for comparison purposes.

10. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically authorized by Fulton County Board of Health in the written specifications.

mailto:fcboh.purchasing@dph.ga.gov

11. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The Vendor may offer any equivalent product which meets or exceeds the specifications. If quotations are based on equivalent products, the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. The Fulton County Board of Health reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to the published standard must be furnished.

12. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and hold harmless the Fulton County Board of Health, and its employees, subcontractors, successors, assigns and agents from and against any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or investigation), caused by, relating to, based upon or arising out of any act or omission by contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with its acceptance, of the performance, or nonperformance, of it’s obligations under these agreements.

13. TAXES. Fulton County Board of Health is exempt from the State of Georgia sales tax and exemption certificate will be furnished upon request.

14. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless otherwise indicated.

15. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT. If any item furnished by the Vendor fails to conform to specifications, or to the sample submitted by the Vendor, the Fulton County Board of Health may reject

it. Upon rejection, the Vendor must promptly reclaim and remove such item without expense to the Fulton County Board of Health, and shall immediately replace all such rejected items with others conforming to such specification and samples. If the Vendor fails to do so, the Fulton County Board of Health has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual cost to the Fulton County Board of Health. If the Vendor fails to make prompt delivery of any item, the Fulton County Board of Health has the right to purchase such item in the open market and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual replacement cost to the Fulton County Board of Health. The rights and remedies of the Fulton County Board of Health identified above are in addition to any other rights and remedies provided by law or under the purchase order.

16. INVOICES AND PAYMENT TERMS. Invoices are to be emailed to the Fulton County Board of Health

Accounts Payable Department a t f c b o h . a p @ d p h . g a . g o v specified on the resulting purchase order. All invoices must include the purchase order number number. Failure to comply may result in delayed payments. The Fulton County Board of Health payment terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty (20) days. The payment term shall begin on the date the merchandise is inspected, delivered and accepted by the Fulton County Board of Health and the correct invoice is received in the office specified on the purchase order.

17. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

18. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the express written approval of the Fulton County Board of Health, and shall not become an asset in any bankruptcy, receivership or guardianship proceedings.

19. REJECTION OF BID. Bids may be considered irregular and may be rejected if they show omissions, alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The Fulton County Board of Health reserves the right to waive minor technicalities or irregularities of bid.

20. TERMINATION. In the event any of the provisions of the purchase order are violated, the Fulton County Board of Health may serve written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased and satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days, be terminated. Further, the Fulton County Board of Health reserves the right to terminate for its convenience any purchase order in whole or in part upon giving thirty (30) days prior written notice to the other party.

mailto:fcboh.ap@dph.ga.gov

21. DEBARMENT. If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency which prohibits your firm from participating in any procurement, the Bidder must provide the Fulton County Board of Health with that information as part of its response to this solicitation. Failure to fully and truthfully provide the information required, may result in the disqualification of your bid from consideration or termination of the purchase order, once awarded.

22. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing agent after the date that the specific bid or proposal is submitted. No protest will be accepted or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and legal bases for the protest and specific relief sought by the protestor. Protests arising from factual or legal bases that the protestor knew or should have known prior to the submission of the bid/proposal must be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal bases that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must be submitted within ten business days after the protestor knew or should have known of such bases, but in no event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not appealable. An oral protest or a protest to an official, employee, User Department, or other person apart from the Director of the Finance Department does not comply.

23. BINDING AUTHORITY. The individual submitting this E-QUOTE must have binding authority to submit contracts on behalf of the responding company. By submitting a response, vendor agrees that their quote is an offer to sell. All bidders shall comply with Fulton County Board of Health policies and procedures, as well as relevant local, state and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with Disabilities Act.

FORM BOH.FIN.150F P a g e | 1 of 3

REQUEST FOR E-QUOTE SPECIFICATION (LABOR/SERVICE)

Product/Service Title:

Engagement Survey

Requesting Department:

Workforce Development

1. DESCRIPTION

The Fulton County Board of Health is soliciting e-quotes from qualified bidders to provide an engagement survey, review the results and provide us with a detailed summary.

2. CONTACT PERSON

Please contact by email at fcboh.purchasing@dph.ga.gov and lisa.sanchez1@dph.ga.gov only, with any procedural or technical questions. All questions should be submitted in writing to the Purchasing Agent via email only. No phone calls will be accepted. Any responses made by the Fulton County Board of Health will be provided in writing to all Bidders by addendum. No verbal responses shall be authoritative.

3. TERM OF AGREEMENT

i.e. 12 months or one-time procurement.

12 Months

4. PRODUCT/SERVICE SPECIFICATIONS

The description should include a complete description of the goods and/or commodity that is being procured.

We are seeking a vendor that can conduct an engagement survey, review the results and provide us with a detailed summary. The vendor is responsible for creating all questions to be approved by the Workforce Development Director.

5. PRICING SHEETS

Examples of pricing sheets are provided below:

Time and Materials Pricing – when contractor is providing the labor and materials, example: plumbing services, tire repairs, electrical repairs. Pricing should be requested for the hourly rate and unit price for the materials.

mailto:fcboh.purchasing@dph.ga.gov mailto:lisa.sanchez1@dph.ga.gov

FORM BOH.FIN.150H P a g e | 2 of 3

Hourly Labor Rates Item No.

Labor category Estimated hours/year

Hourly labor rate

6. SPECIAL CONDITIONS/INSTRUCTIONS

Insert any special conditions/instructions not covered in the General Terms and Conditions. Special conditions are requirements that are unique to the service being procured and may supplement or in some cases supersede one or more of the general conditions that pertain to the same quote.

FORM BOH.FIN.150H P a g e | 3 of 3

7. INSURANCE & RISK MANAGEMENT PROVISIONS

Insurance only applies to quotes which include labor and/or services. A copy of the specifications must be forwarded to the District Administrator for Insurance requirements.