RFQ No. PR16206304 Anchors laod testing for windows and wall cleaning.pdf

RFQ PR16206304

Windows and Wall cleaning

SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number PR16206304, Prices, Block 23

• Continuation To SF-1449, RFQ Number PR16206304, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment to Description/Specifications/Statement of work.

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER PR16206304

PRICES, BLOCK 23

I. THE SCOPE

1.1 The American Embassy in Abu Dhabi has a requirement to obtain one time roof anchors load testing and exterior building windows & wall cleaning services at U.S. Embassy Compound, Abu Dhabi, UAE. The Contractor shall furnish all materials, cleaning equipment, tools, PPEs, managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes. Contractor shall employ skilled and qualified personnel to perform the work of this requested service. The offeror shall be the service provider.

The price listed below shall include all labor, materials (if any), transportation, insurance, including DBA, overhead, and profit.

II. PRICING

Quoters shall complete unit and total prices for each Contract Line-Item Number (CLIN) on the table below. Prices shall be quoted in United Arab Emirates Dirham (AED).

CLIN

DESCRIPTION

REQUIREMENT

OF LOAD TEST

QTY

UNIT

PRICE,

AED

TOTAL

PRICE,

AED

01 One time load testing of SA-9 Rope access anchors, SWL 1000Kg, total 44Nos. at EOB roof

To be load tested for 600 kg

02 One time load testing of Recessed roof anchors, SWL 2500Kg, total 29Nos. at EOB roof

To be load tested for 600 kg

03 One time Building Exterior Windows & Walls cleaning of the Chancery and other Buildings

04 DBA Insurance 1

GRAND TOTAL, IN AED

III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

VAT for CLIN 01 AED:

VAT for CLIN 02 AED:

VAT for CLIN 03 AED:

VAT for CLIN 04 AED:

Total VAT Amount AED:

CONTINUATION TO SF-1449,

RFQ NUMBER PR16125426

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. BACKGROUND

1.1 The purpose of this fixed price contract is to obtain one time roof anchors load testing and exterior building windows & wall cleaning services at U.S. Embassy Compound, Abu Dhabi, UAE. The Contractor shall furnish all materials, cleaning equipment, tools, PPEs, managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes. Contractor shall employ skilled and qualified personnel to perform the work of this requested service.

1.2 Summary of the cleaning works covered under this contract below:

A. Annual inspection of anchor points installed at the Chancery Building roof. The

Contractor shall depute a qualified third-party sub-Contractor to inspect the existing condition of the anchor points and perform load testing at the Chancery Building roof.

B. Building Windows & Walls cleaning of the Chancery Building. The Chancery

Building exterior windows & Wall cleaning work includes other building/roof cleaning but not limited to Switch Gear room, Generator rooms, CAC1, CAC2, CAC3 Buildings, Water Tank Storage room, MSGQ Building, GSO/FAC Building and HVAC Building.

1.3 As part of this requested services, the Contractor must complete the roof anchor testing work first. Once the anchors are successfully tested and certified by an authorized third-party inspector, the COR will review/accept the testing report and schedule the visit for Building Windows & Walls cleaning work.

2. DETAILED WORK REQUIREMENTS & GUIDELINES

A. Annual inspection of anchor points at the Chancery Building roof.

2.1 Table below is the summary of load testing of roof anchor points installed at the Chancery Building roof shall be performed by the Contractor.

Item # Area/item Requirement of load test

B.1 SA-9 Rope access anchors, SWL 1000Kg, total 44Nos. at EOB roof

To be load tested for 600 kg B.2

Recessed roof anchors, SWL 2500Kg, total 29Nos. at EOB roof

2.2 As per ANSI/ASSP, 2012, p12, “an anchorage for all fall arrest, positioning, restraint or rescue systems that a qualified person certifies to be capable of supporting the potential fall forces that could be encountered during a fall or that meet the criteria for a certified anchorage prescribed in these standard”. All the anchor points shall be load tested for 600

kg. each year and the test certificate shall be handed over the Embassy COR for review and record.

2.3 The Contractor shall depute a qualified third-party sub-Contractor to inspect the existing condition of the anchor points and perform load testing at the Chancery Building roof. The Contractor must assign one of their crew members to monitor the third-party sub- Contractor’s load testing work at site. The exact date of the load test will be mutually coordinated and agreed with the Contractor and Embassy COR.

2.4 Upon completion of the load testing, the Contractor shall submit the load test certificate/reports to Embassy COR for review/record. Replacing the defective/tested failed anchors are not covered under this contract.

A. Building Windows & Walls cleaning

2.5 The Contractor shall provide exterior windows and wall cleaning services at the American Embassy Compound designated in the contract. The Contractor shall perform the requested services in accordance with the Occupational Safety and Health Administration (OSHA) 1910.27(b) and the American National Standards Institute (ASTM) E 2505 – 07 standards.

2.6 Exterior Metal Panel (cladding panels) Cleaning: Must be performed according to manufacturer’s direction of Reynobond Composite Panel. The cleaning of the panels shall be done in two stages. In the first stage all metal panels and glasses shall be pressure washed to remove dust and other debris. Once this stage is complete the Contractor shall apply a mild solution of detergent by using a microfiber window scrubber. Immediately the technicians shall remove the detergent solution using a squeegee. All metal panels need to be washed with a sponge or soft-bristle brush and a solution of mild detergent and water (1/3 cup mild detergent per gallon of water). Immediately rinse surfaces thoroughly. To minimize streaking, wash from top to bottom. An adequate rinse shall be assured to cleanse the finish and also further dilute the solution as not to harm shrubbery. It is also advisable to test the liquid or cleaner on small inconspicuous area before applying them to larger exposed areas. Mineral spirits may be used sparingly to remove caulking compounds or tar from the finish. Greasy or oily deposits can be removed with a PPG Grease and Wax Remover called DX330. Rinse with clear water.

2.7 The Contractor shall not allow the cleaning solution to remain on the panel for a longer period and not to mechanically abrade the painted finish when trying to clean a panel. Also, not to use wire brushes, steel wool, sandpaper, rubbing compound, cleaning compound, abrasives, or other similar cleaning tools. Instead use a sponge, soft cloth, or soft bristle brush to clean the panels.

2.8 Regularly change the microfiber and squeegee rubber during cleaning process to clean the panels in an effective manner.

2.9 When arranging the ropes, the technicians shall take utmost care to protect the metal panels and other structures from damage using rope protectors and carpet tiles or any other suitable method.

2.10 The Contractor may use rope access method/semi-automatic cleaning equipment to clean the metallic panels. If the Contractor opted for rope access method, then the rope access cleaners must be physically fit and having valid IRATA / SPRAT or equivalent level 1/2/3 certified, well trained and competent of carrying out the work. The rope access cleaning crew for the Chancery building roof must consist of physically fit and having IRATA/SPRAT level 1 or higher for technicians, and Level 3 for the supervisor for managing and monitoring the entire cleaning work. Level 3 supervisor must have at least 1000 logged hours.

2.11 Supervisor retains the primary responsibility for managing and monitoring the entire cleaning work. The supervisor shall.

• Be responsible for the immediate supervision, implementation, and oversight of the rope access program at the work site.

• Ensure that rope access technicians comply with safety and compliance with the rope access procedures.

• Identify all hazards to which rope access technicians may potentially be exposed on a rope access project, specify the means by which such hazards need to be controlled or eliminated prior to the commencement of work, and ensure that such elimination or control has been accomplished.

• Assign appropriate personal protective equipment (PPE) requires to be used by rope access technicians.

• Communicate and coordinate with clients and their safety representatives, and other Contractors on the work site where appropriate, regarding rope access safety and rescue procedures.

• The Rope Access Supervisor is responsible for on-site rescue of on-rope persons.

2.12 The Contractor shall propose any possible means of cleaning the Chancery wall panels by a semi-automatic equipment. It is the responsibility of the Contractor to provide a demonstration and get an approval from Embassy, before initiating the cleaning by the equipment. If the Embassy approved Contractor’s suggested methodology of cleaning by the equipment fails to successfully complete, then the Contractor shall accomplish the cleaning by the rope access method at the Contractor’s cost.

2.13 All rope access materials which include but not limited to ropes, slings, carabiners, self-braking descenders, lanyards, fall arrest and work positioning harnesses, fall arresters shall be certified and meet international standards of (ANSI/ASSE and or EN/CE).

2.14 Per ANSI/ASSE Z359.2-2007 American National Standards Section 5.5.2 Fall protection equipment shall be inspected by the authorized person at least once at the beginning of each eight hour shift to verify that has not sustained any wear or damage that would require its removal from service.

2.15 Fall protection and fall rescue equipment shall be inspected on a regular basis and not to exceed one year. The inspections shall be documented and records to be submitted to COR for review.

2.16 Equipment such as high-pressure washer, non-marking, flexible and abrasion resistant high-pressure hose, spray gun with lance, and quick connect nozzle tips suitable for metal panel washing, etc. must be new when bringing into the Compound. Slings, ropes, hard hats, body harness and all PPEs used for rope access cleaning shall be periodically tested and the respective test certificate/s needs to be submitted to COR.

2.17 Directing high pressure water jet on to the painted metal panels could damage the aluminum panels. Therefore, adjust the spray gun to safely pressure wash the surfaces without damaging the paint surface.

2.18 When pressure washing water tank roof, generator and switch gear room roof, roofs of CAC’s, marine house sloping roof; the Contractor shall ensure that the roof membrane is not damaged during the cleaning process.

2.19 Other than NOB roof; when pressure washing/cleaning roofs and walls of other structures the Contractor shall ensure safe access and follow all safety guidelines and use appropriate PPE to prevent fall hazards.

2.20 The Chancery building windows cleaning crew’s work will be monitored by the Embassy Assistant Post Organizational Safety & Health Officer (APOSHO) or his representative/s.

2.21 Cleaning of any interior area of Chancery Compound offices, buildings inside the Compound, local guard booths and host nation police booths are not covered under this contract.

2.22 The Contractor shall use appropriate cleaning materials and method to clean glass windows, doors, and panels without leaving residues, stains, scratches on it. Green or Eco-friendly product shall be used.

3 DUTIES & RESPONSIBILITIES

3.1 The Contractor shall use appropriate number of rope access technicians to complete the Windows & Walls cleaning work in thirty-five (35) calendar days.

3.2 The Windows & Walls cleaning work may be scheduled to start the work early morning at 6am or later during weekdays, weekends and holidays.

3.3 Certain areas in Embassy require a security escort and can only be entered during scheduled times. The Contractor shall coordinate with COR for work schedule in these areas. The Regional Security Office (RSO) at Embassy provides security requirements. General Work Instructions shall emphasize the security requirements so that accidental security violations do not occur.

3.4 The Contractor shall bear complete responsibility for management of work at site. The Contractor shall assign a Supervisor / Coordinator to represent the Contractor and to manage the performance of work at site. The Supervisor / Coordinator shall have adequate English language skills to communicate with CO, COR and his representatives.

3.5 The Contractor shall carry out all requested activities described in the SOW and sub-contracting any portion of cleaning activities are not permitted by this contract. However, load testing of the anchor points at the Chancery roof top shall only be sub-contracted, if required.

3.6 The Contractor shall bear complete responsibility and management control for the sub-contracted services and shall not depute the sub-contractor to represent the Contractor in dealings with the Embassy.

3.7 The Contractor shall comply with all local laws pertaining to construction labor and safety.

In addition, the safety requirements relative to this SOW as contained in the USACE Manual EM 385-1-1 shall apply. In case of a conflict between the local laws and the requirements of EM 385-1-1, the stringent of the two shall apply. A soft copy of the USACE Manual EM 385-1-1 is available in the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1_English_2003.pdf

3.8 The Contractor shall prepare and implement a safety management plan specific to this contract based on hazards analyses and risk assessment of the activities. A copy of the safety management plan shall be provided to the COR for reference. The Contractor shall promptly report all mishaps / accidents at site to the COR.

3.9 The Contractor shall be liable for the damages caused by the Contractor's negligent performance of any of the services furnished under this contract.

3.10 Green cleaning products protect environmental health and indoor environmental quality.

Unlike conventional cleaning products, they contain no carcinogens or chemicals that may cause reproductive health problems, or irritate the eyes or skin, and contain reduced concentrations of VOC that diminish indoor air quality. Green cleaning products minimize the introduction of pollutants into building without compromising product performance or maintenance cost.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1_English_2003.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1_English_2003.pdf

4 MATERIALS AND EQUIPMENT

4.1 The Contractor shall provide all necessary cleaning supplies and equipment, including diesel operated blowers/vacuum cleaners, cleaning equipment, ladders, scaffolding/s, trolleys, brooms, dust rags, cleaners, etc. to perform the work identified in this contract.

4.2 The Contractor shall keep enough spare supplies, materials, cleaning equipment at the allocated place to provide the requested services on time without compromising the expected quality.

4.3 The Contractor shall deliver supplies and equipment to site as can be properly stored in the designated areas in coordination with COR.

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE. (SEE SF-1449, BLOCK 27A)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JAN 2026)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2020)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL

2014)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (AUG 2025)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED

(JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2026)

52.223-23 SUSTAINABLE PRODUCTS (JAN 2026)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.232-29 TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

(End of clause)

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices electronically to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

The Contractor shall send electronic copy of invoices to USMissionUAEInvoices@state.gov marking attention to The Financial Management Officer (FMO).

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

mailto:USMissionUAEInvoices@state.gov

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR for this contract is Contracts Management Specialist.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation/RFQ number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, Representations, and Certifications (other than those collected via the System for Award Management (SAM); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

1. Name of a Project Manager (or other liaison to the U.S. Embassy) who understands written and spoken English; Submit resume of the proposed Project Manager.

2. Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing; in United Arab Emirates or plans to establish an office within 30 days of contract award. Copy of the following shall be submitted.

a) Trade License/Commercial License

b) Value Added Tax (VAT) Registration Certificate with TRN (if available).

3. The offeror shall provide proof of SAM registration to include the SAM UEI number/

Offeror Identification.

4. List of clients over the past three years (2023 to 2025), demonstrating prior experience with relevant past performance information and references in exterior building windows & walls cleaning (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror can provide comparable services in United Arab Emirates. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

5. The offeror shall address its plan to obtain all licenses and permits required by local law

(see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

6. The offeror’s strategic plan for plan for Safety inspection services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Submit a list of proposed following to perform the requested work.

• Cleaning materials,

• Tools

• Equipment

• PPEs

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

(e) Submit Quality and detailed Risk assessment plan associated with requested work limited to three pages for each plan.

7. The offeror shall submit audited financial statement for the past three years (2022 to

2024).

8. Submit resume of the competent IRATA Level III Supervisor who assigned to monitor the rope access technicians’ work and safety at site while cleaning work is being performed.

9. Submit a copy of certification of IRATA Level III Supervisor (at-least one), five IRATA

Level II or I rope access technicians at a minimum.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (NOV 2025) –

ALTERNATE I (NOV 2025)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.237-1 SITE VISIT (APR 1984)

The site visit will be held on August 24, at 9:30 am (local time) at U.S. Embassy Abu Dhabi at the following address. Prospective offerors/quoters shall submit duly filled Gate Pass Request Form (see attached) via email at AbuDhabiContracts@state.gov by August 20, 2026, at 10:00 am (local time) along with ID copies of its delegated staff, to arrange entry to the building.

United States Embassy Embassies District Plot 38, Sector W59-02 Airport Road (18) at Rabdan 29th Street Abu Dhabi, United Arab Emirates

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD

(JAN 2026)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl mailto:AbuDhabiContracts@state.gov

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman Management Counselor, at +971-2-4142334. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

SECTION 4 - EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The quoter shall submit a completed solicitation, including Sections 1 and 5.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

• Be otherwise qualified with the SAM registration/Offeror Identification

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-90 OFFEROR IDENTIFICATION (JAN 2026)

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d);

reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas Submit a request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order.

52.204-91 CONTRACTOR IDENTIFICATION (JAN 2026)

Definitions. As used in this clause—

Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a CAGE code as indicated in the following table.

If the Contractor is… Then…

Registered in the System for Award Initiate the change by updating its SAM registration

Management

(SAM)

Located in the United States or its outlying areas and is not registered in SAM Submit a change request to the DLA CAGE Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and is not registered in

SAM

Request a change by contacting the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts) or NSPA (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (OCT 2025)

(a) Definitions. As used in this provision- Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L.