RFQ No. 75H70726Q00006.pdf

75H70726Q00006

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

10/24/2025

1 14

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

505 256-6755SHANDIIN DEWOLFE

10/31/2025 1730 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order for one (1) Dimension EXL 200 (Brand Name or Equal) Chemisty Analzyer, Centaur Test Platform, Service Agreement, and supplies for the Albuquerque Indian Health Center located in Albuquerque, NM, for the period starting November 15, 2025 through November 14, 2026, as a result of this opportunity.

***This is a total small business set-aside***

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Solicitation No.

Project Title Chemistry Analyzer Service Agreement – ASU

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part

12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation No. 75H70726Q00006 is issued as a Request for Quotation (RFQ) for a Cost Per Test or Cost Per Patient Reportable Contract and Service Agreement for the Siemens Dimension EXL 200 (or newer), which is currently being utilized at the Laboratory Department of the Albuquerque Indian Health Center in Albuquerque, NM.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 1,000 employees.

1. PLACE OF PERFORMANCE

Albuquerque Indian Health Center Laboratory Department 801 Vassar Drive NE Albuquerque, NM 87106

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order for one (1) Dimension EXL 200 (Brand Name or Equal), Centaur Test Platform, including Cost Per Test or Cost Per Patient Reportable, Service Agreement, and reagents/supplies for the Albuquerque Indian Health Center located in Albuquerque, NM, for the period starting November 15, 2025 through November 14, 2026, as a result of this opportunity.

3. PERIOD OF PERFORMANCE (POP)

Performance will be for the base year only, unless the period is changed by written modification, as per FAR 17.207(c). If the Government exercises the option pursuant to FAR 52.217-9 - Option to Extend the Term of the Contract (Mar 2000), the period of performance shall be extended in accordance with the following schedule:

Base Year: 11/15/2025 – 11/14/2026 1st Option Year: 11/15/2026 – 11/14/2027 2nd Option Year: 11/15/2027 – 11/14/2028 3rd Option Year: 11/15/2028 – 11/14/2029 4th Option Year: 11/15/2029 – 11/14/2030

4. PRICING SUMMARY

Upon delivery and acceptance of the services described in the Statement of Work (SOW) and identified in the Pricing Table below, the Government shall pay to the Contractor the total prices set forth on the specified contract line items.

Pricing Table** http://www.acquisition.gov/

Project Title

Item # Contract Period Pricing Total Amount

CLIN 1

Base Year:

11/15/2025 – 11/14/2026

Equipment: $______________

$______________/year Service: $______________

Test Per Cost or Test Per Reportable:

CLIN 2 1st Option Year:

11/15/2026 – 11/14/2027

Equipment: $______________

$______________/year Service: $______________

Test Per Cost or Test Per Reportable:

CLIN 3 2nd Option Year:

11/15/2027 – 11/14/2028

Equipment: $______________

$______________/year Service: $______________

Test Per Cost or Test Per Reportable:

CLIN 4 3rd Option Year:

11/15/2028 – 11/14/2029

Equipment: $______________

$______________/year Service: $______________

Test Per Cost or Test Per Reportable:

CLIN 5 4th Option Year:

11/15/2029 – 11/14/2030

Equipment: $______________

$______________/year Service: $______________

Test Per Cost or Test Per Reportable:

GRAND TOTAL (base year + option years): $__________________

**Please include initial set-up fee, if necessary.

**If price is included in yearly total, you may list “included” for price.

***There is a fillable table attached (with three tables included) for your usage or you may use a format of your own***

As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the responsibility of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

Project Title

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS)

Shandiin DeWolfe Shandiin DeWolfe

(505) 256-6755 (505) 256-6755

Shandiin.DeWolfe@ihs.gov Shandiin.DeWolfe@ihs.gov

Contracting Officer’s Representative (COR) Contractor Point of Contact (POC)

Jacqueline Diswood Name:

Phone: To be distributed at award Phone:

Email: To be distributed at award Email:

6. STATEMENT OF WORK (SOW)

Chemistry Testing Equipment and Services Albuquerque Service Unit

I. Introduction

The Albuquerque Indian Health Center (AIHC) laboratory has a requirement for a chemistry analyzer/equipment, supplies, and services, to perform general chemistries. AIHC offers a variety of clinical services such as: dental, diabetes care, Health Promotion/Disease Prevention, laboratory, nursing, medical imaging, optometry, pediatrics, pharmacy, and podiatry services.

The AIHC laboratory currently uses the Siemens Dimension EXL 200 analyzer and is looking to upgrade the current Dimension EXL platform, to the latest version available and include the Siemens Centaur test platform.

II. Contract Request

The AIHC laboratory is requesting a Cost Per Test or Cost Per Patient Reportable contract and service agreement for the Dimension EXL 200.

a. Equipment Information: Dimension EXL 200 – Crated

b. Part #: 10636928

c. Onsite: Y

III. Analyzer Requirements A. The contractor must provide and install, the following systems:

o Dimension EXL 200 (or newer version) o Centaur (if applicable to meet test menu) o Milipore Water System

Warranty for all systems shall be included in the contract terms. Parts, labor, and other costs associated with installation, maintenance, and/or service, shall be included and provided at no additional cost to the government.

The contractor must meet the following chemistry analyzer requirements:

i) Instrument Capability Requirements

(1) Must be fully automated, walk-away operation.

(2) Must have random access.

(3) Must be interface-able with our LIS RPMS system.

Project Title

(4) Internal Barcode reader with discrete sampling available.

(5) Ability to define controls with information downloaded from QC vendors, including control name, level, and lot number.

(6) Ability to request technical support directly from the system.

(7) Ability to report on-system consumable and waste inventories.

(8) Hemoglobin A1C assay must meet new CAP/NGSP guidelines of <5% total allowable error.

B. Supplies to include:

Products: Supplies Part # Annual # of Kits

1 ANEMIA CAL - DIMENSION - CAL - 5x2x2mL 10463372 6 2 Alkaline Phosphatase - DIMENSION - CAL - 3x2x1mL 10714028 3 3 Check - DIMENSION - CONS - 8 Flexe 10481507 23 4 Chem 1 Calibrator - DIMENSION - CAL - 2x3x2mL 10716280 8 5 Chem 3 Calibrator - DIMENSION - CAL - 3x2x2.5mL 10711580 4 6 Chem II - DIMENSION - CAL - 2x3x1,2mL 10444997 2 7 Chemistry Wash - DIMENSION - CONS - 1x1,7 Liter 10445052 12 8 Cholesterol II - DIMENSION - CAL - 2x3x1mL 10444998 2 9 Cup Small - DIMENSION - CONS - 1000 Pieces 10445040 4 10 Cup/Lid - DIMENSION - CONS - 1000 Pieces 10445041 3 11 Cuvette Cartridge - DIMENSION - CONS - 1 Cartridge 10445042 39 12 Enzyme 2 - DIMENSION - CAL - 2x3x1,5mL 10476170 6 13 Enzyme Diluent 790035901 - DIMENSION - CAL -

10x10mL 10444870 6

14 Enzyme Verifier - DIMENSION - CONS - 2x3x2mL 10445016 2 15 Ferritin - DIMENSION - CAL - 2x5x1mL 10445017 3 16 HDL Cholestrol - DIMENSION - CAL - 2x3x1mL 10464328 2 17 HM Reaction Vessel - DIMENSION - CONS 10445044 23 18 Iron Binding Capacity - DIMENSION - CAL - 2x3x1mL 10445006 2 19 Iron revised - DIMENSION - CAL - 2x2x1,2mL 10445010 3 20 LDL Cholestrol - DIMENSION - CAL - 2x3x2ml 10444996 3 21 Microalbumin - DIMENSION - CAL - 2x5x1mL 10445022 6 22 Multi 2 sample diluent - VISTA - CAL - 6x2,5mL 10483586 3 23 Paper - DIMENSION - CONS - 4 Rolls 10445050 5 24 Probe Cleaner - DIMENSION - CONS - 1x500mL 10445036 73 25 Protein (CSF/Urine) - DIMENSION - CAL - 2x5x4mL 10444989 3 26 Sample Probe Cleaner - DIMENSION - CONS - 1x1

Liter 10445035 12

27 Thyroid - DIMENSION - CAL - 2x5x2mL 10484354 3 28 Total Protein/Albumin - DIMENSION - CAL - 2x3x2mL 10444993 2 29 Total/DirectBilirubin - DIMENSION - CAL - 2x2x1mL 10445013 2 30 Vitamin D Cal - Dimension - CAL - 5x2x1.5mL 10711395 6 31 Water ACAIV/V DIM710615901 - DIMENSION -

CONS - 4x3,5 Liter

10444887 16

C. Test Menu Requirements:

Test Description Annual Volume High Density Lipoprotein (cholesterol) 8400

Project Title

Albumin 9600 Low Density Lipoprotein (cholesterol) 960

ALPI 9720

Alanine Aminotransferase 9600 Amylase 1440 Aspartate Aminotransferase 9720 Bun 10,080 Calcium 10,560 Cholesterol 8640 Creatinine 15,840 Enzymatic Carbonate 9720 Ferritin 1320 Free T3 1920 Free T4 1920 Glucose 8640 Hemoglobin A1C 9840 Iron Binding (IBCT) 1440

IRON 1680

Magnesium 1920 Microalbumin 6720 Phosphorus 2880 Total bilirubin 9600 Triglyceride 8640 Total Protein 9600

TSH 7200

Urine Protein 720 Vitamin B12 6960 Vitamin D 25-OH 5200

D. Sample Requirements - Must be able to process whole blood, serum, urine, and plasma specimens.

IV. Service Requirements

A. Preventative Maintenance: The contractor shall be responsible for ensuring preventative maintenance services and scheduling are in accordance with CLIA requirements.

B. Unscheduled Maintenance: The contractor shall provide support services and be available for technical support calls at minimal between the hours of 7am – 7pm, M-F. The contractor shall provide response to service calls no more than 24 hours after initial call generated. The contractor shall provide on-site support as needed, within 24 hours of call placement, at no additional cost to the government.

C. Service Reports: The contractor shall provide service reports for all services performed to the Laboratory Supervisor or designee.

V. Data Management and Interfacing Requirements

A. The contractor shall have a Business Partner Interconnection Security Agreement (BPISA) with Albuquerque Area Indian Health Service in place, prior to award of contract.

B. The contractor shall provide the following information for any components included in the system setup, as applicable:

(1) MAC address

(2) IP address

(3) Windows Operation System

Project Title

(4) Security software

C. The contractor is responsible for ensuring the analyzer is able to interface with the Indian Health Service Resource Patient Management System (RPMS) Laboratory Package version 5.1 through Data Innovation middleware. The contractor is responsible to provide supportive documentation that can demonstrate interfacing capabilities within Indian Health Service facilities.

D. The contractor will provide a dedicated team or team member, to assist with interfacing. The contractor will be responsible for ensuring team member(s) have the required Indian Health Service contractor clearances prior to award of contract, if necessary.

VI. Reagent and Consumable Requirements

Reagents and consumables shall be included in the contract at no additional cost to the government.

VII. Schedule of Delivery All deliverables shall be in place at the time of award, unless otherwise agreed upon. Deliverables for this contract include reagents, consumables, and analyzer(s).

i) Place of Delivery:

Albuquerque Indian Health Center Laboratory Department 801 Vassar Drive NE Albuquerque, NM 87106

ii) Delivery and Install Requirements (if required):

(1) Delivery requirements: The contractor will coordinate and deliver only new, non-refurbished analyzer between the hours of 8AM - 4PM, M-F, with the exception of observed government holidays. Should the date for delivery, install, and/or service fall on a government holiday, the contractor will schedule for the next available business day.

(2) Installation requirements: The contractor will be responsible for proper install of the analyzer, as applicable under the regulations set forth by CLIA 1988 (42 CFR Part 493). The contractor will provide support to conduct the necessary validation studies required for initial install. The contractor will provide summary reports of data accumulated resulting from the study. Reports must be in compliance with requirements as set for by CLIA 1988.

iii) Reagent and Consumable Requirements:

• The contractor shall provide on a monthly basis and on an as-needed basis, reagents and consumables.

• Frozen items shall be shipped overnight.

• All other items shall be shipped within a week from placement of order.

VIII. Training Requirements The contractor shall provide at minimal, two trainings annually, at no additional cost to the government.

The contractor shall comply with the following listed regulations:

- Privacy Act, 5 U.S.C. 552a - Office of Privacy and Civil Liberties | Privacy Act of 1974

- Health Insurance Portability and Accountability Act (HIPAA) - eCFR :: 45 CFR Part 164 -- Security and Privacy

- CFR 42 Part 2 - eCFR :: 42 CFR Part 2 -- Confidentiality of Substance Use Disorder Patient Records https://www.justice.gov/opcl/privacy-act-1974 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C/part-164 https://www.ecfr.gov/current/title-42/chapter-I/subchapter-A/part-2

Project Title

Government Holidays

New Year’s Day Labor Day Birthday of Martin Luther King Jr.

Indigenous Peoples Day (Columbus Day)

Washington’s Birthday

Veterans Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day

Christmas Day

Independence Day

*Any other day specifically declared by the President of the United States to be a national holiday (see https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/).

7. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

A. Performance Evaluation:

-The contractor must be able to meet the requirements of the services listed in the SOW to a satisfactory degree.

-The Contractor will immediately report to the COR any information or circumstances that may violate any statute, policy, or procedure, including any changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect the services that are received.

-Review and approval of work shall be performed by the contracting officer or authorized representative. Evaluation of services performed under this contract will be made jointly by the contractor and government Project Officer during the term of this contract, and results of such evaluation be made part of the contract file.

-The evaluation report will be directed towards progress made in meeting the contract objectives. Evaluation will be conducted on a date mutually agreed to between the contractor and Government Project Officer.

B. Quality Assurance:

The work of the contractor is subject to review as part of the Service Unit Quality Assurance Program (Competency).

Review will consist of assignments accomplished and supervisory review of work. The contractor is required to correct any deficiencies identified. Failure to take corrective action may result in termination of the contract. The contract may also be terminated for cause if facilities are endangered or harmed as a result of the contractor's action.

C. Contractor Performance Evaluation Report:

During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report.

After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

D. Contractor Discrepancy Report (CDR):

In the event of unsatisfactory contract performance, the Contract Officer (CO) will issue a CDR that will explain the circumstances and finding concerning the incomplete or unsatisfactory service. The Contractor shall acknowledge receipt https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Project Title of the CDR and respond in writing as to how they correct the unacceptable performance and avoid recurrence. The Government shall review the Contractor’s corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual obligations.

8. INVOICE SUBMISSION

The Contractor shall submit invoices, as needed. Advance payments will not be issued by Finance unless stated herein.

Upload complete invoice with all required documentation to:

https://www.ipp.gov

Please do not send any invoices or any invoice-related documents (such as deliverables, reports or balance statements) to the Contracting Officer or Finance Department. Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For additional information about the UEI (hhtps://www.sam.gov).

Request for Taxpayer Identification Number and Certification

A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

9. SPECIAL CONTRACT REQUIREMENTS

A. Fingerprinting Requirements for Security and Suitability: Prior to the start of services, the Contractor must contact the Contracting Officer’s Representative (COR) to schedule an appointment to complete the fingerprinting process required by the IHS regulations pertinent to security and character background investigations. Services cannot start until successful completion of background clearance, including a criminal history background investigation, with an official start date. Due to internal process requirements, this clearance may take up to six (6) months.

B. Indian Health Child Protection and Family Violence Prevention Act: The contractor will be subject to character investigation as required by Public Law 101-360, the Indian Health Child Protection and Family Violence Prevention Act prior to performance of a contract by utilizing the US Office of Personnel Management (OPM), electronic application (e- APP) and shall include all fingerprinting procedures and clearances. The contractor will provide all requested information necessary to perform Level I and/or Level II background checks. The contractor will comply with the requirement to obtain security investigations. The contractor will work with the IHS to ensure that the preemployment screening process includes the appropriate investigation questionnaires and forms to be completed. All completed forms will be reviewed by the contractor and forwarded to the government personnel. The contractor will be immediately removed from the position (at any time the investigation receives unfavorable adjudication, or, if other unfavorable information that would https://www.ipp.gov/

Project Title affect the investigation becomes known).

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This purchase order incorporates one or more clauses by reference and/or full text with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: https://www.acquisition.gov/?q=/browse/far/52

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause Title Date

52.202-1 Definitions Jun 2020 52.203-6 with Alt 1

Restrictions on Subcontractor Sales to the Government. Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management - Maintenance Oct 2018 52.204-91 Contractor Identification Oct 2025 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2023 52.216-4 Economic Price Adjustment – Labor and Material. Jan 2017 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.219-8 Utilization of Small Business Concerns Jan 2025 52.219-14 Limitations on Subcontracting Oct 2022 52.222-3 Convict Labor Jun 2003 52.222-35 Equal Opportunity for Veterans Jun 2020 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-37 Employment Reports on Veterans Jun 2020 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. Dec 2010 52.222-41 Service Contract Labor Standards. Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment

(Multiple Year and Option Contracts) Aug 2018

52.222-50 Combating Trafficking in Persons Oct 2025 52.222-54 Employment Eligibility Verification Jan 2025 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.224-3 Privacy Training Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 https://www.acquisition.gov/?q=/browse/far/52

Project Title

52.237-3 Continuity of Services 52.240-91 Security Prohibitions and Exclusions Oct 2025 52.244-6 Subcontracts for Commercial Products and Commercial Services Oct 2025 52.245-1 Government Property Sep 2021 52.246-4 Inspection of Services – Fixed Priced Aug 1996 52.249-2 Termination for Convenience of the Government (Fixed-Price) Apr 2012 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

FAR 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 - Option to Extend the Term of Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

Department Of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) Clauses

This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

The applicable provisions/clauses are as follows:

HHSAR

Clause No. Title Date

352.203-70 Anti-Lobbying Dec 2015 352.223-70 Safety and Health Dec 2015 352.226-1 Indian Preference Dec 2015 352.226-2 Indian Preference Program Dec 2015

HHSAR 352.233-71 Litigation and Claims (Dec 2025)

(a) The Contractor shall provide written notification immediately to the Contracting Officer of any action, including any proceeding before an administrative agency, filed against the Contractor arising out of the performance of this contract, including, but not limited to, the performance of any subcontract hereunder; and any claim against the Contractor the cost and expense of which is allowable under the clause entitled “Allowable Cost and Payment.

(b) Except as otherwise directed by the Contracting Officer, the Contractor shall furnish immediately to the Contracting Officer copies of all pertinent documents received by the Contractor with respect to such action or claim. To the extent not in conflict with any applicable policy of insurance, the Contractor may, with the Contracting Officer’s approval, settle any such action or claim. If required by the Contracting Officer, the Contractor shall effect an assignment and subrogation in favor of the Government of all the Contractor’s rights and claims (except those against the Government) arising out of any such action or claim against the Contractor; and authorize representatives of the Government to settle or defend any such action or claim and to represent the Contractor in, or to take charge of, any action.

(c) If the Government undertakes a settlement or defense of an action or claim, the Contractor shall furnish all reasonable assistance in effecting a settlement or asserting a defense. Where an action against the Contractor is not covered by a policy of insurance, the Contractor shall, with the approval of the Contracting Officer, proceed with the defense of the action in good faith. The Government shall not be liable for the expense of defending any action or for any costs resulting http://www.hhs.gov/policies/hhsar/subpart352.html

Project Title from the loss thereof to the extent that the Contractor would have been compensated by insurance which was required by other terms or conditions of this contract, by law or regulation, or by written direction of the Contracting Officer, but which the Contractor failed to secure through its own fault or negligence. In any event, unless otherwise expressly provided in this contract, the Government shall not reimburse or indemnify the Contractor for any liability loss, cost, or expense, which the Contractor may incur or be subject to by reason of any loss, injury or damage, to the person or to real or personal property of any third parties as may accrue during, or arise from, the performance of this contract.

(End of clause)

HHSAR 352.224-71 - Confidential Information (Dec 2015)

a) Confidential Information, as used in this clause, means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

(b) Specific information or categories of information that the Government will furnish to the Contractor, or that the Contractor is expected to generate, which are confidential may be identified elsewhere in this contract. The Contracting Officer may modify this contract to identify Confidential Information from time to time during performance.

(c) Confidential Information or records shall not be disclosed by the Contractor until:

(1) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency.

(2) For information provided by or on behalf of the government,

(i) The publication or dissemination of the following types of information are restricted under this contract: [INSERT RESTRICTED TYPES OF INFORMATION. If none, so state.]

(ii) The reason(s) for restricting the types of information identified in subparagraph (i) is/are: [STATE

WHY THE PUBLIC OR GOVERNMENT INTEREST REQUIRES THE RESTRICTION OF EACH

TYPE OF INFORMATION. ANY BASIS FOR NONDISCLOSURE WHICH WOULD BE VALID

UNDER THE FREEDOM OF INFORMATION ACT IS SUFFICIENT UNDER THIS CLAUSE.]

(iii) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to disseminate or publish information identified in subparagraph (2)(i). The contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

(d) Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the Contractor should consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication.

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232- 71(c), the use of IPP shall take precedence over previously established invoicing procedures.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of

Pages 1 Fillable Table 4

Project Title

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.

(End of provision)

FAR

Clause Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Nov 2024 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation. Jun 2020 52.212-1 Instructions to Offerors-Commercial Items Sep 2023 52.233-2 Service of Protest Sep 2006

SECTION F - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

INSTRUCTIONS TO OFFERORS

Please submit quotes in accordance with (IAW) FAR 52.212-1 – Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a firm-fixed price purchase order (PO) resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors (listed in order of descending importance) shall be used to evaluate offers:

1. Technical Capability

2. Past Performance

3. Pricing

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

Offer must include:

Project Title

1. Volume I – Technical Capability - Shall include UEI number, POC, and business size. Evaluation of quotes is to determine the Offeror's ability to complete all requirements necessary for successful performance under the contract. In addition, a quote is unresponsive and unacceptable, if it addresses only part of the requirement. Understanding of the SOW should show in the quotes with the offer of a logical approach to achieve the requirements.

Please include:

• Ability to meet all requirements of SOW

• Compatibility with RPMS

• Availability and delivery of equipment/supplies, time, method

• Maintenance

• Training Support

• Customer Support

2. Volume II - Past Performance - The offeror will be evaluated based upon the relevance and quality of past contracts/jobs performed. Provide most recent and relevant past contracts/jobs (5 max) performed in a list format, including key details, such as who the work was provided for, location, dates, and contact information. The Government reserves the right to contact any reference provided by the offeror when evaluating past performance. The offeror may submit Past Performance for the company itself as well as for each Candidate.

3. Volume IV - Quote - Total price will be used to determine the best value to the Government. The pricing shall be inclusive of all fees including any applicable city, state, federal, and local taxes and other miscellaneous costs associated with the above services. There is a “Fillable Table” or vendor may submit quote in their own format. Pricing should be good for at least 90 days. The Government may reject any quote that is evaluated to be unrealistic in terms of program commitments, contract terms and conditions, or unrealistically high or low in price when compared to Government estimates.

4. Signed SF-18 - First page only is ok. (Also, please sign and attach any amendments.)

EVALUATION

Evaluation procedures to be conducted IAW FAR Part 13.106-2 – Evaluation of quotations or offers. The Government will perform a comparative evaluation of technical capability, past performance and pricing. Technical capability and past performance, separately or combined, are more important than price. An award will be made based on a best-value basis.

The technical evaluation shall be a determination based on information furnished by the vendor in the submitted offers.

The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

One Firm-Fixed-Priced (FFP) purchase order will be made on a best-value basis; both price and other factors considered. An award will be made only in the event that the Offeror's proposal is found to be technically acceptable, based upon the evaluation criteria, and the Offeror is determined responsive and responsible in accordance with the terms and conditions of this solicitation.

For questions, please include “Solicitation No. 75H70726Q00006” in the subject line when requesting information regarding the solicitation via e-mail only to Shandiin.DeWolfe@ihs.gov. Please submit questions no later than 5:30 pm MDT on Monday, October 27th, 2025.

Offers will be accepted via email to Shandiin.DeWolfe@ihs.gov until 5:30 pm MDT on Friday, October 31st, 2025.