RFQ No. 75H70726Q00004.pdf

75H70726Q00004

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

10/30/2025

1 16

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

505 256-6755SHANDIIN DEWOLFE

11/14/2025 1730 MS

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order for one (1) Information Technology (IT) Specialist to provide non-personal services for the Mescalero Service Unit located in Mescalero, NM, starting January 01, 2026 through December 31, 2026, as a result of this opportunity. (These dates are subject to change)

This is a Total Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Only quotes from ISBEE vendors will be considered at this time.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Solicitation No.

Project Title IT Specialist – Mescalero Service Unit

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part

12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation No. 75H70726Q00004 is issued as a Request for Quotation (RFQ) for one (1) Information Technology (IT) Specialist to provide non-personal services for the Mescalero Service Unit located in Mescalero, NM.

This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541513 with a small business size standard of $37.0 million.

1. PLACE OF PERFORMANCE

Mescalero Service Unit 318 Abalone Loop Mescalero, NM 88340

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order for one (1) Information Technology (IT) Specialist to provide non-personal services for the Mescalero Service Unit located in Mescalero, NM, starting January 01, 2026 through December 31, 2026, as a result of this opportunity.

3. PERIOD OF PERFORMANCE (POP)

Performance will be for the base year only, unless the period is changed by written modification, as per FAR 17.207(c). If the Government exercises the option pursuant to FAR 52.217-9 - Option to Extend the Term of the Contract (Mar 2000), the period of performance shall be extended in accordance with the following schedule:

Base Year: 01/01/2026 – 12/31/2026 1st Option Year: 01/01/2027 – 12/31/2027 2nd Option Year: 01/01/2028 – 12/31/2028 3rd Option Year: 01/01/2029 – 12/31/2029 4th Option Year: 01/01/2030 – 12/31/2030

If these services are no longer needed, due to the hiring of full-time staff, etc., it may be determined that this contract will be terminated. If this occurs, advance notice will be given to the Contractor and Contracting Agency.

4. PRICING SUMMARY

Upon delivery and acceptance of the services described in the Statement of Work (SOW) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth on the specified contract line items.

Pricing Table** http://www.acquisition.gov/

Project Title

Item # Contract Period Pricing Total Amount

CLIN 1

Base Year:

01/01/2026 – 12/31/2026

1 IT Specialist x $________/hour x 40 hours/week x 52 weeks/year =

$______________/year

CLIN 2 1st Option Year:

01/01/2027 – 12/31/2027

CLIN 3 2nd Option Year:

01/01/2028 – 12/31/2028

CLIN 4 3rd Option Year:

01/01/2029 – 12/31/2029

CLIN 5 4th Option Year:

01/01/2030 – 12/31/2030

GRAND TOTAL (base year + option years): $__________________

* - Note- # of weeks is subject to change due to Federal Holidays, unexpected closures/delays, etc. Also, the start date is dependent on the background clearance of the Contractor(s), so the POP is subject to change.

* - All-inclusive: The hourly rate shall be an all-inclusive rate of all other fees including: travel expenses; per diem;

lodging; all cities, state, federal, and local taxes; and miscellaneous cost associated with the above services.

***There is a fillable table attached for your usage or you may use a format of your own***

As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the responsibility of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS)

Shandiin DeWolfe Shandiin DeWolfe

(505) 256-6755 (505) 256-6755

Shandiin.DeWolfe@ihs.gov Shandiin.DeWolfe@ihs.gov

Contracting Officer’s Representative (COR) Contractor Point of Contact (POC)

Marina Mendez Name:

Project Title

Phone: To be distributed at award Phone:

Email: To be distributed at award Email:

6. STATEMENT OF WORK (SOW)

The contractor shall provide in-person (not virtual or remote) Information Technology (IT) Specialist non-personal services to the Mescalero Indian Health Clinic with the following specifications:

Essential Functions:

The IT Specialist is responsible for effective installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff, administrators, and medical staff to effectively provide healthcare services.

This individual is accountable for the following systems: Windows systems; Windows and Applications that are supported for use with and include the RPMS and EHR Systems; responsibilities on these systems include support and maintenance to ensure continual operations.

Additionally, they will need full administrative rights to all server systems, network resources, and data management/backup solutions.

Operations:

1. Map related solutions for various projects and operational needs based on the policies of IHS with COR approval.

2. Install new/ rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, in accordance with IHS standards and project/operational requirements.

4. Maintain installation and configuration procedures.

5. Contribute to and maintain IHS system standards.

6. Recommend innovations where possible to automate system administration tasks. Identify approaches that leverage resources.

Support:

7. Perform monitoring, verifying the integrity and availability of all hardware, server resources, systems and key processes, and verifying completion of scheduled jobs.

8. Performs security monitoring.

9. Perform backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media and purge as necessary.

10. Create, change, and delete user accounts as needed.

11. Investigate and troubleshoot issues.

12. Repair and recover from hardware or software failures.

13. Requires at least one support IT staff from IHS under direction as needed.

Maintenance:

14. Apply OS patches and upgrades on a regular basis, and upgrade administrative tools and utilities.

15. Configure/ add new services as necessary.

16. Maintain operational, configuration, and other procedures.

17. Perform bi-weekly written progress reports to COR.

18. Perform ongoing performance tuning, hardware upgrades, and resource optimization as required.

19. Configure CPU, memory, and disk partitions as required.

Project Title

20. Maintains data center monitoring of equipment.

Communication/Interpersonal Contacts:

1. Work Monday-Friday up to 40 hrs. as needed. No holidays.

2. Provides occasional guidance, some of which is technical.

3. Provide training sessions to end users when necessary.

4. Weekly hours with timesheets submitted to COR.

6. Works independently without supervision following the program's needs and requirements provided.

Contractor Responsibilities:

a. Contractor shall be responsible for maintaining satisfactory standards of competence, conduct, appearance and integrity. The quality of work performance of the contractor shall be subject to review.

b. Contractor shall be responsible for completing required documents subject to the character investigation in compliance with Public Law) (P.L) 101-630 "Indian Child Protection and Family Violence Act of 1990". The contract and all its agents will answer and sign the attached document entitled; "Care and Certification of Addendum to Declaration to Federal Employment, Indian Health Service, and Indian Child Care Worker Positions".

CLIENT BACKGROUND

Some of the IHS patients receiving services under this contract may only speak a native language or may have limited comprehension of the English language, and/or may reside on a Native American Indian Reservation. The Contractor is expected to demonstrate sensitivity to cross-cultural and language difference and have the ability to work through interpreters, when necessary.

SERVICE CONTRACT WAGE DETERMINATION

Wage Determination #2015-5455 Revision 28 dated 07-08-2025 is hereby incorporated.

Government Holidays

New Year’s Day Labor Day Birthday of Martin Luther King Jr.

Indigenous Peoples Day (Columbus Day)

Washington’s Birthday

Veterans Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day

Christmas Day

Independence Day

*Any other day specifically declared by the President of the United States to be a national holiday (see https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/).

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or the duly authorized representative of the Government. The Contracting Officer’s Representative (COR), as a duly authorized representative of the Contracting Officer, shall be responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and performing final inspection and acceptance of all deliverables and services required under this contract.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Project Title

a. Performance Evaluation:

• The Contractor shall meet all requirements of the Statement of Work (SOW) to a satisfactory degree.

• The Contractor shall immediately notify the COR of any information or circumstances that may violate applicable statutes, policies, or procedures, including any changes in federal, state, county, or tribal regulations or licensure requirements that could affect service delivery.

• Review and approval of work shall be performed by the Contracting Officer or authorized representative.

Evaluation of services performed under this contract will be conducted jointly by the Contractor and the Government Project Officer during the contract term, and results of such evaluations will become part of the official contract file.

• The evaluation report will address progress made in meeting the contract objectives. Evaluation dates shall be mutually agreed upon by the Contractor and Government Project Officer.

b. Quality Assurance:

The Contractor’s work is subject to review as part of the Service Unit Quality Assurance Program (Competency).

Reviews may include assessment of completed assignments and supervisory evaluations. The Contractor shall correct any deficiencies identified. Failure to take corrective action may result in termination of the contract for cause if facilities, patients, or staff are endangered or harmed as a result of the Contractor’s actions.

c. Contractor Performance Evaluation Report:

Throughout the contract period, the Contractor’s performance will be evaluated on both an interim and final basis pursuant to FAR Subpart 42.15, to include the Contractor Performance Assessment Reporting System (CPARS).

These evaluations become part of the official contract file and may be used as past-performance information for future procurements involving the Contractor, its affiliates, or significant subcontractors.

d. Contract Discrepancy Report (CDR):

In the event of unsatisfactory contract performance, the Contracting Officer will issue a Contract Discrepancy Report (CDR) describing the circumstances and findings regarding the incomplete or deficient service. The Contractor shall acknowledge receipt of the CDR and provide a written corrective-action plan describing how the deficiency will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability, and any completed CDRs will become part of the overall performance evaluation record used in assessing current and future contractual obligations.

8. INVOICE SUBMISSION

The Contractor shall submit invoices, as needed. Advance payments will not be issued by Finance unless stated herein.

Upload complete invoice with all required documentation to:

https://www.ipp.gov

Please do not send any invoices or any invoice-related documents (such as deliverables, reports or balance statements) to the Contracting Officer or Finance Department. Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For additional information about the UEI (hhtps://www.sam.gov).

Request for Taxpayer Identification Number and Certification

A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851 https://www.ipp.gov/

Project Title

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

9. SPECIAL CONTRACT REQUIREMENTS

a. Fingerprinting Requirements for Security and Suitability:

Prior to the commencement of services, the Contractor shall contact the Contracting Officer’s Representative (COR) to schedule an appointment to complete the fingerprinting process required under IHS regulations pertaining to security and character background investigations. No services may begin until successful completion of background clearance—including a criminal-history background investigation—and the Government has designated an official start date. Due to internal processes, this clearance may take up to six (6) months. Potential candidates must be informed of this delay and factor it into their availability.

b. Indian Child Protection and Family Violence Prevention Act:

Under the Indian Child Protection and Family Violence Prevention Act (25 U.S.C. § 3201 et seq.), as amended, the Contractor and/or its personnel who will perform this contract shall be subject to character investigations. The investigation will be conducted via the U.S. Office of Personnel Management (OPM) electronic application (e- APP) process, and shall include all fingerprinting procedures and clearances required by the Act and implementing regulations. The Contractor shall supply all information necessary to support Level I and/or Level II background checks, and shall cooperate with IHS in ensuring that the pre-employment screening process includes all required investigation questionnaires and forms. The Contractor acknowledges that personnel may be removed at any time if the adjudication is unfavorable, or if information subsequently arises that negatively affects suitability.

c. Health Requirements / Conditions of Engagement:

As a condition of performance under this contract, the Contractor shall provide, for each individual proposed, documentation verifying compliance with the following immunization/health requirements, if required:

• Immunity to Rubella, Mumps, and Measles

• Immunity to Hepatitis B series or a signed declination of the Hepatitis B vaccination

• History of Chickenpox (Varicella) disease or a positive antibody titer

• Tetanus-Diphtheria (Td) vaccination within the last five (5) years

• Tuberculosis (TB) Mantoux (PPD) skin test within the past twelve (12) months, with documentation of follow-up for a positive result

• Current seasonal influenza vaccination

d. Use of Government Vehicles:

When authorized, Contractor personnel may use Government-owned motor vehicles in accordance with the Federal Acquisition Regulation (FAR), GSA Fleet procedures, and the following conditions:

(1) Government vehicles shall be used only for purposes that directly further the contract performance;

(2) Government vehicles may not be used for transportation between the employee’s residence and place of employment unless specifically authorized under 31 U.S.C. § 1344 and 41 CFR Part 102-5;

(3) The Contractor shall establish and enforce disciplinary measures for unauthorized use of Government vehicles, and shall reimburse the Government for any costs incurred from unauthorized or non-contract-related use.

e. Orientation and Training:

Project Title

The Contractor shall ensure that its personnel complete any facility-specific orientation or training required to perform the contracted duties (for example IHS IT systems or operational procedures). Training under this contract shall be limited to material necessary to perform the required services or that which is mandated by the IHS Service Unit/Health Center; it is not for continuing education, career development, or individual advancement. Required training includes:

1. “Protecting Children from Sexual Abuse” - (IHM Circular 19-05) — to be completed within thirty

(30) days of the individual’s start date; certificate to be provided to the COR.

2. “Overview of Trauma-Informed Care and Historical Trauma” - (for non-personal healthcare services, e.g., MLTs, RNs, Physicians) — certificate to be provided to the COR.

3. Information System Security Awareness (ISSA) Training - for any Contractor personnel who will access or connect to IHS information systems or networks: must be completed within twenty-four (24) hours of receiving access and annually thereafter (online at http://www.ihs.gov/issa). Certificate to be provided to the COR. If an individual only reads and signs the IHS Quick Guide to Information Security, then the individual may have up to thirty (30) days to complete the ISSA training; otherwise, access will be revoked.

4. “Fraud, Waste, and Abuse” - training videos are required for all contractors.

f. HHS Information Systems Access and Security:

• Contractor personnel who require access to sensitive data, HHS-controlled facilities, or HHS information systems are designated at Level 1 or Level 2 sensitivity. Prior to such access, personnel shall complete all required security and background investigations in accordance with Homeland Security Presidential Directive 12 (HSPD-12) and the HHS Information Security Program Policy.

• The minimum investigation for non-critical sensitive positions is a National Agency Check with Inquiries (NACI), which includes fingerprinting. The Contractor shall ensure proposed personnel are likely to obtain access approval. Any delays or denials in obtaining required clearances may impact the start of work or contract performance schedules.

• The Contractor shall incorporate this security requirement in all subcontracts that involve access to Government data, facilities, or information systems. All Government-issued identification, credentials, and access badges shall be returned to the COR or Contracting Officer within seven (7) calendar days after contract completion, termination, or employee separation.

g. Implementation Guidance:

Work under this contract shall assist IHS in meeting legislative mandates and guidance from OMB, HHS, NIST and U.S. CERT. Applicable authorities include, but are not limited to:

• Health Information Technology for Economic and Clinical Health Act (HITECH)

• The Federal Information Security Management Act (FISMA) (Title III of the E-Government Act of 2002)

• OMB Circular A-130, Management of Federal Information Resources

• OMB Circular A-11, Preparation, Submission and Execution of the Budget

• Presidential Decision Directive (PDD) 63

• NIST Special Publications in the 800-series (e.g., SP 800-53)

h. Identification and Disposition of Data, Reports, and Other Deliverables:

• Contractor is prohibited from using any data derived from the contract, or patient data/information, for any purpose not directly authorized by the Albuquerque Area IHS. All patient information is subject to the Privacy Act and the Confidential Information clauses (HHSAR 352.224-70 and 352.224-71).

• Upon contract completion or termination, all information, statistical or analytical material, reports and other data generated under the contract become property of the Albuquerque Area IHS.

Project Title

• The Contractor shall not gather data, statistics or use material for publication or research for its own benefit without prior written approval of the Contracting Officer.

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order incorporates one or more clauses by reference and/or full text with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: https://www.acquisition.gov/?q=/browse/far/52

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause Title Date

52.202-1 Definitions Jun 2020 52.203-6 with Alt 1

Restrictions on Subcontractor Sales to the Government. Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management - Maintenance Oct 2018 52.204-91 Contractor Identification Oct 2025 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2023 52.216-4 Economic Price Adjustment – Labor and Material. Jan 2017 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.219-8 Utilization of Small Business Concerns Jan 2025 52.219-14 Limitations on Subcontracting Oct 2022 52.222-3 Convict Labor Jun 2003 52.222-35 Equal Opportunity for Veterans Jun 2020 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-37 Employment Reports on Veterans Jun 2020 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. Dec 2010 52.222-41 Service Contract Labor Standards. Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment

(Multiple Year and Option Contracts) Aug 2018

52.222-50 Combating Trafficking in Persons Oct 2025 52.222-54 Employment Eligibility Verification Jan 2025 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.224-3 Privacy Training Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Aug 1996 https://www.acquisition.gov/?q=/browse/far/52

Project Title

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-3 Continuity of Services 52.240-91 Security Prohibitions and Exclusions Oct 2025 52.244-6 Subcontracts for Commercial Products and Commercial Services Oct 2025 52.245-1 Government Property Sep 2021 52.246-4 Inspection of Services – Fixed Priced Aug 1996 52.249-2 Termination for Convenience of the Government (Fixed-Price) Apr 2012 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

FAR 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 - OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR

CHAPTER 3) CLAUSES

This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

The applicable provisions/clauses are as follows:

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations DEC 2015 352.226-1 Indian Preference DEC 2015 352.226-2 Indian Preference Program DEC 2015 352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside DEC 2015 352-226-5 Notice of Indian Economic Enterprise Set-Aside DEC 2015 352.227-70 Publications and Publicity DEC 2015 352.233-71 Litigation and Claims DEC 2015

HHSAR 352.203-70 - Anti Lobbying (Dec 2015) Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

Project Title

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations , regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

HHSAR 352.224-70 Privacy Act (Dec 2015) This contract requires the Contractor to perform one or more of the following: (a) design; (b) develop; or (c) operate a Federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) (5 U.S.C. 552a(m)(1)) and applicable agency regulations.

The term system of records means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties (5 U.S.C. 552a(i)).

The Contractor shall ensure that each of its employees knows the prescribed rules of conduct in 45 CFR part 5b and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records (5 U.S.C. 552a(m)(1)).

The contract work statement:

(a) Identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and

(b) Specifies the disposition to be made of such records upon completion of contract performance.

HHSAR 352.224-71 - Confidential Information (Dec 2015)

a) Confidential Information, as used in this clause, means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

(b) Specific information or categories of information that the Government will furnish to the Contractor, or that the Contractor is expected to generate, which are confidential may be identified elsewhere in this contract.

The Contracting Officer may modify this contract to identify Confidential Information from time to time during performance.

(c) Confidential Information or records shall not be disclosed by the Contractor until:

(1) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency.

(2) For information provided by or on behalf of the government,

(i) The publication or dissemination of the following types of information are restricted under this contract: [INSERT RESTRICTED TYPES OF INFORMATION. If none, so state.]

(ii) The reason(s) for restricting the types of information identified in subparagraph (i) is/are: [STATE

WHY THE PUBLIC OR GOVERNMENT INTEREST REQUIRES THE RESTRICTION OF EACH

TYPE OF INFORMATION. ANY BASIS FOR NONDISCLOSURE WHICH WOULD BE VALID

UNDER THE FREEDOM OF INFORMATION ACT IS SUFFICIENT UNDER THIS CLAUSE.]

(iii) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to disseminate or publish information identified in subparagraph (2)(i). The contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

Project Title

(d) Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the Contractor should consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication

HHSAR 352.237-70 Pro-Children Act (Dec 2015)

(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act.

The Act also applies to all subcontracts awarded under this contract for the specified children's services.

Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

HHSAR 352.237-71 Crime Control Act-Reporting of Child Abuse (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates "covered professionals" as those persons engaged in professions and activities in- eight different categories including, but not limited to, teachers, social workers , physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists , optometrists, podiatrists, emergency medical technicians , ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term "child abuse' as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A- CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-72 Crime Control Act-Requirement for Background Checks (Dec 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of childcare services to children under the age of 18 undergo a criminal background check.

"Child care services" include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care

Project Title of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act.

The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-73 Indian Child Protection and Family Violence Act (Dec 2015)

(a) This contract is subject to the Indian Child Protection and Family Violence Act, Public Law 101-630 (25 U.S.C. 3201 et seq.) The duties and responsibilities required by this contract may involve regular contact with or control over Indian children. Public Law 101-630 prohibits employment, including Personal Service Contracts, with anyone who has been convicted of any crime of violence. Any such conviction should immediately be brought to the attention of the Contracting Officer. The contractor will be subject to a character investigation, conducted by the Indian Health Service, Office of Human Resources. Until such time as the contractor has been notified of completion of the investigation, the contractor shall have no unsupervised contact with Indian children.

In order to initiate this background investigation, the contractor must provide information as required in this contract or as directed by the Contracting Officer.

(b) As a prerequisite to providing services under this contract, the Contractor is required to complete and sign the declaration found in Section J of this contract.

HHSAR 352.237-75 - Key Personnel (Dec 2015) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of

Pages 1 WD #2015-5455, Rev. 28, 07-08-2025 11

Project Title

2 Fillable Table 2 3 IHS IEE Representation Form 1

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.

(End of provision)

FAR

Clause Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Nov 2024 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation. Jun 2020 52.212-1 Instructions to Offerors-Commercial Items Sep 2023 52.233-2 Service of Protest Sep 2006

SECTION F - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

INSTRUCTIONS TO OFFERORS

Quotes shall be submitted in accordance with FAR 52.212-1 – Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023).

This solicitation incorporates FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services (Nov 2021), as supplemented below.

(a) Evaluation Basis The Government will award a firm-fixed-price purchase order (PO) to the responsible quoter whose quote conforms to the solicitation and is determined to be the most advantageous to the Government, price and other factors considered.

The following factors (listed in order of descending importance) will be evaluated:

1. Technical Qualifications

2. Past Performance

3. Price

When combined, Technical Qualifications and Past Performance are significantly more important than Price.

(b) Options The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine a quote to be unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

(c) Award Notification http://www.acquisition.gov/

Project Title

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

QUOTE SUBMISSION REQUIREMENTS

Quotes shall be organized into three (3) volumes, plus required forms, as follows:

VOLUME I – TECHNICAL QUALIFICATIONS

This volume shall include the Quoter’s UEI number, point of contact, business size, and a technical narrative demonstrating an understanding of the Statement of Work (SOW) and a logical approach for successful performance. A quote that only partially addresses the requirement will be considered unresponsive and may be deemed unacceptable.

• Required Documentation

Quote shall include documentation of the following:

1. EHR/RPMS or Equivalent Experience – Demonstrated experience with the Indian Health Service’s Electronic Health Record/Resource and Patient Management System (EHR/RPMS) or equivalent healthcare IT systems.

2. Education Requirements – Bachelor’s Degree in Computer Science or equivalent field, or other educational qualifications as described in the SOW.

3. Ability to Meet SOW Requirements – A clear explanation of how the Quoter’s personnel, tools, and methodologies will satisfy all SOW tasks and deliverables.

4. Experience (Resume) – A resume or summary of qualifications that shows the proposed individual(s) possess the knowledge, skills, and abilities necessary to perform the work. Please submit candidate profiles.

VOLUME II – PAST PERFORMANCE

Quoters shall provide evidence of relevant past performance for projects of similar size, scope, and complexity completed within the past five (5) years.

• Required Documentation Each Quoter shall include:

- A list (maximum of five) of recent and relevant contracts or projects, including:

• Contract or project title

• Agency/organization name

• Location

• Dates of performance

• Description of work performed

• Point of contact name, email, and phone number

The Government reserves the right to contact any reference provided to verify past performance.

• Evaluation Criteria The Government will evaluate past performance based on:

Project Title

1. Relevance – Experience providing IT support or related services similar to those required by this solicitation.

2. System-Specific Experience – Experience supporting IHS RPMS or equivalent federal healthcare EHR systems.

3. Familiarity with Federal Processes – Knowledge of federal background investigation and security procedures, preferably within HHS or similar federal environments.

4. Performance Record – History of quality, timely performance, and effective contract management.

VOLUME III – PRICE QUOTE

Quoters shall submit a firm-fixed-price quote inclusive of all costs, fees, and applicable taxes.

Pricing Instructions

• Pricing shall include all costs associated with performing the SOW requirements.

• Quoters may use the provided fillable pricing table or submit their own format.

• Prices shall be valid for at least 90 calendar days from the date of quote submission.

• The Government may reject any quote that is unrealistically high or low in relation to the Government estimate or the Quoter’s technical approach.

ADDITIONAL REQUIRED DOCUMENTS

• Signed SF-18 (first page only is acceptable).

• Signed IHS Buy Indian Act Indian Economic Enterprise Representation Form (IEE Form).

• Signed and acknowledged amendments, if any.

EVALUATION PROCEDURES

Evaluation will be conducted in accordance with FAR Part 13.106-2 – Evaluation of Quotations or Offers.

The Government will perform a comparative evaluation of quotes, considering technical capability, past performance, and price.

Technical qualifications and past performance, separately or combined,…