RFQ_No._10219533_-_Final.pdf

RFQ No. 10219533

Division of Engineering

Architectural and Engineering Contract Program

715 P Street 4th Floor

Sacramento, CA 95814

REQUEST FOR QUALIFICATIONS NO. RFQ No. 10219533 Hydrologic Engineering Review Services

TO ALL PROSPECTIVE APPLICANTS

June 12, 2026

The Department of Water Resources (DWR), Division of Safety of Dams (DSOD), invites qualified firms to submit a Statement of Qualification (SOQ). One technical expert will provide hydrologic engineering services, to serve as a member of a technical review board (herein referred to as the Board). DSOD is undertaking a comprehensive review of its internal hydrologic engineering procedures in support of its regulatory responsibilities under the California Dam Safety Program. The Board will independently review and provide written and oral recommendations regarding DSOD’s internal Hydrology Manual, proposed hydrologic policies, technical methodologies, and engineering practices related to the safety and performance of jurisdictional-sized dams.

The Board will be composed of three experts, and board members will be retained under separate contracts.

The specific work and deliverables are identified in Exhibit A, Description of Services, and will support the Division of Safety of Dams.

This package contains Request for Qualifications (RFQ) No. 10219533. In submitting your SOQ you will comply with the instructions found herein. The SOQ must be received by 2:00 p.m. on Friday, July 17, 2026, at the address indicated in Section IX, Submission of SOQs of the enclosed RFQ.

The services to be provided may require that work be done independently or partnered with other DWR employees but always at the direction of the DWR.

The estimated length of term for this agreement is SEPTEMBER 25, 2026, through SEPTEMBER 24, 2029 (three years) with the option of up to two one-year amendments (see Exhibit E, No. 17 - Multiple Years Option(s)).

DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs. Additionally, DWR is not responsible for any preparation costs incurred by firms submitting an SOQ.

A copy of the State of California’s (State) General Terms and Conditions, Special Terms and Conditions for Department of Water Resources (Architectural and Engineering), and Additional Provisions (Exhibits C, D and E) are provided in this RFQ. These terms and conditions are NON-NEGOTIABLE. Any questions regarding these, or any other, terms and conditions MUST be addressed in writing during the question-and-answer period.

STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF WATER RESOURCES

The Contractor Certification Clauses (available at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language#@ViewBag.JumpTo), contain terms and conditions that may apply to person(s) doing business with the State, and that may apply to your agreement. If awarded the contract, you must sign and return Page One of the CCC 04/2017 prior to award.

The Certification must be renewed every three years and will be updated when the State makes revisions to the clauses.

Please see instructions in Section III of the enclosed RFQ on how to submit questions regarding services to be performed or submission requirements.

ATTENTION: SIGNIFICANT UPDATES TO THE REQUEST FOR QUALIFICATIONS (RFQ)

PROCESS ARE IDENTIFIED ON THIS COVER LETTER AND DESCRIBED FURTHER IN

THE ATTACHED RFQ. THIS RFQ CONTAINS REVISED LANGUAGE AND A NEW FORMAT.

PLEASE READ IN ITS ENTIRETY.

DUE TO NEW NEGOTIATION REQUIREMENTS, PARTICIPATION IN THIS SOLICITATION

REQUIRES MANDATORY ATTENDANCE OF THE PRE-SOQ CONFERENCE.

PLEASE NOTE THE FOLLOWING CHANGES:

1. A mandatory virtual pre-SOQ Conference specific to the new negotiations process will be held as stated in Section III - Mandatory Pre-SOQ Conference. Also in RFQ Section III, directions are given for the Question and Answer period for non-negotiation related RFQ questions.

2. Section VII - Negotiation Process, is a new section, which describes the updated negotiations process for DWR for Architectural & Engineering (A&E) contracts.

a. Negotiations will be based on a Firm’s (including subcontractor(s)) true and actual cost.

b. Negotiations will now require submission of company policies on how they compensate their employees.

3. Section XIII – Generative Artificial Intelligence (GenAI) Disclosure, which describes the new GenAI disclosure requirements when submitting a Statement of Qualifications.

4. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) – this is a new form required to be filled out and provided when submitting a Statement of Qualifications.

5. Exhibit D, No. 16 – Generative AI Disclosure Obligations (GenAI disclosure requirements). This is a new clause that identifies contractual requirements involving GEN AI use and reporting of such use.

6. Exhibit E, No. 8 - Substitutions of Personnel, contains revisions.

7. The following Exhibit E clauses are now published as part of the RFQ and are no longer negotiable items:

a. Exhibit E, No. 2 - Reimbursement Clause. The process of how to request short term excess lodging is now incorporated into this clause. *NOTE: Effective https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language#@ViewBag.JumpTo

October 1, 2024, the State has adopted the federal standard and non-standard reimbursement lodging rates, as well as rates for Meals and Incidental Expenses.

Please click on the link within the Reimbursement Clause to view the new Federal reimbursement rates.

b. Exhibit, E, No. 14 - Profit (identifies published profit that will be calculated into fully loaded hourly rates).

c. Exhibit E, No. 15 - Escalation (identifies how escalation will be addressed).

d. Exhibit E, No. 16 - Mark-up (for subcontractor and other direct costs).

e. Exhibit E, No. 17 - Multiple year option(s) (identifies options to amend for additional years).

8. Exhibit E, No. 18 - Other Contracts with Similar Services.

9. Exhibit E, No. 19 – Use of Small Unmanned Aircraft Systems.

TABLE OF CONTENTS

1. Request for Qualifications

Section I - Authority Section II – Definitions for Purposes of this Solicitation Section III - Questions and Answers/Mandatory Pre-SOQ Conference Section IV - Statement of Qualification (SOQ) Requirements Section V - Selection Criteria Section VI - Evaluation Process Section VII – Negotiation Process Section VIII - SOQ Conditions Section IX - Submission of SOQs Section X - Time Schedule Section XI - Contract Obligations Section XII - Disabled Veterans Business Enterprise Requirement Section XII - Small Business Program Section XIII – Generative Artificial Intelligence (GenAI) Disclosure

2. Payee Data Record (Std. 204)

3. SOQ Checklist

4. Potential Qualified Firms Certification Sheet

5. Explanation of Items on Potential Qualified Firms Certification Sheet

6. References

7. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834)

8. Sample Standard Agreement (Std. 213)

9. Exhibit A

Scope of Work Attachment 1 – Sample Task Order Attachment 2 – Sample Task Order Budget Cost Detail

10. Exhibit B

Budget Detail and Payment Provisions Attachment 1 – Rate Sheet Attachment 2 – Additional Payment Provisions

11. Exhibit C

General Terms and Conditions

12. Exhibit D

Special Terms and Conditions – Department of Water Resources Attachment 1 – Recycled Content Certification

13. Exhibit E

Additional Provisions Attachment 1 – Standard Contract Provisions Regarding Political Reform Act Compliance Attachment 2 – Protection of Confidential and Sensitive Information Attachment 3 – Non-Disclosure Certificate

14. Exhibit FEMA

Certificate Regarding Lobbying

I. Authority

The Department of Water Resources (DWR) is authorized to contract with qualified firms, as described in Government Code Section 4525(a), for the services listed in Government Code Section 4525(d), 4525(e), and 4525(f).

A. California Public Contract Code § 6106 B. Regulations adopted pursuant to Government Code Section 4526:

C. California Code of Regulations Title 23, Division 2, Chapter 1.7, Sections 380 through 391

II. Definitions For Purposes of this Solicitation

A. “DWR” means the Department of Water Resources.

B. The term “architectural and engineering (hereafter “A&E”) services” shall include all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services, as well as incidental services that members of these professions and those in their employ may logically or justifiably perform, including permitting and environmental studies, rights-of-way services, design phase services, construction phase services, public outreach and meeting facilitation related to the foregoing. “A&E services” shall not include legal services rendered to the Department, provided that nothing in these regulations shall prevent an A&E contractor from consulting legal counsel and including the fees as part of its reasonable overhead. (23 CCR § 381)

C. “Firm” means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture, landscape architecture, engineering, environmental services, land surveying, or construction project management. (23 CCR § 381)

D. “Submitter” means any individual, firm, partnership, corporation, association, or other legal entity that submits an SOQ to DWR in response to a Request for Qualifications.

E. “Bidder/Offeror” means Submitter.

F. For information regarding “subcontractors” or “subcontracting”, please reference Exhibit D, No. 5 – Potential Subcontractors and Exhibit D, No. 6 – Subcontractors.

G. Key Personnel are individual(s) who are expected to perform key roles to meet contract requirements, including subcontractors. The Key Personnel composition shall be representative of the categories identified in Section V, Selection Criteria. Key Personnel are expected to be utilized throughout the life of the contract(s) that result(s) from the RFQ. The Firm is required to identify the key personnel in their organization chart (see Section IV, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=4525.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=6106.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=4526.

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default) https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IB819C6F05B6E11EC9451000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

Statement of Qualifications (SOQ) Requirements) with a symbol (i.e. such as a star or picture of a key).

H. Agreement also means Contract.

I. “RFQ” is an acronym for Request for Qualifications, the solicitation document used to request a Statement of Qualifications of firms that perform A&E services (23 CCR § 381).

J. “SOQ” is an acronym for Statement of Qualifications, the response to an RFQ or annual announcement submitted by firms that perform A&E services (23

CCR § 381).

III. Mandatory Pre-SOQ Conference:

Virtual Meeting Information

Monday, June 29, 2026, at 10:00AM

Microsoft Teams Meeting https://teams.microsoft.com/meet/299043542806608?p=BPASMVjNzJ qLDmiEds

Meeting ID: 299 043 542 806 608 Passcode: bD96a7Pu

Need help? | System reference Dial in by phone

+1 916-573-2034,,302658045# United States, Sacramento Find a local number

Phone conference ID: 302 658 045# For organizers: Meeting options | Reset dial-in PIN

Prospective firms attending this mandatory pre-SOQ conference will receive information specific to the new negotiations process. At the time of selection, the most qualified firm will be instructed to submit their financial documents and rate sheet per Section VII.

Negotiations. The negotiations process will be discussed in further detail during the pre- SOQ Submittal Conference.

In the event a prospective firm is unable to attend the mandatory negotiation question and answer meeting, an authorized representative may attend on the prospective firm’s behalf. The representative may sign-in for only one (1) firm.

Two Phase Question and Answer Period https://teams.microsoft.com/meet/299043542806608?p=BPASMVjNzJqLDmiEds https://teams.microsoft.com/meet/299043542806608?p=BPASMVjNzJqLDmiEds https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWQ0NmVjMTUtYmUzYi00NjhjLWE4ZGEtYjFiYTFmMmU4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%22b71d5652-4b83-4257-afcd-7fd177884564%22%2c%22Oid%22%3a%22480744d5-e2d3-482a-9fb5-443249dd715f%22%7d tel:+19165732034,,302658045 https://dialin.teams.microsoft.com/464bff6b-35d5-4089-a809-0d998fd161ce?id=302658045 https://teams.microsoft.com/meetingOptions/?organizerId=480744d5-e2d3-482a-9fb5-443249dd715f&tenantId=b71d5652-4b83-4257-afcd-7fd177884564&threadId=19_meeting_OWQ0NmVjMTUtYmUzYi00NjhjLWE4ZGEtYjFiYTFmMmU4OWEz@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

General RFQ Questions and Answers

Questions must be submitted in writing via email by 2:00 pm on Friday, June 26, 2026, to James Tedeschi at James.Tedeschi@water.ca.gov

Answers regarding general RFQ questions will be provided via information letter/addendum on Wednesday, July 1, 2026.

Mandatory Pre-SOQ Conference

There will be a mandatory, virtual, negotiation question and answer meeting held on Monday, June 29, 2026 at 10:00 AM. Negotiation follow-up questions must be submitted in writing via email by 5:00 PM on Monday, June 29, 2026 to James Tedeschi at James.Tedeschi@water.ca.gov

No SOQ will be accepted unless Firm attends the mandatory Pre-SOQ Conference meeting.

At the Mandatory Pre-SOQ Conference all attendees will be required to identify their name, name of firm they represent, telephone number and email address.

Answers regarding Negotiations, Scope of Work and general RFQ questions will be provided via information letter/addendum on Wednesday, July 1, 2026.

Please note this mandatory pre-SOQ conference negotiation may not be recorded.

IV. Statement of Qualification (SOQ) Requirements

A. The SOQ should contain, at minimum, information for an objective evaluation of the

Firm’s qualifications as it relates to Part V, Selection Criteria. Please limit your SOQ to a maximum of forty (40) pages, including cover letters, resumes, and licenses.

Materials such as SOQ Checklist, Potential Qualified Firms – Certification Sheet, References, Conflict of Interest Statement, Certification Regarding Lobbying (See Exhibit FEMA), Table of Contents, Cover Sheets, tabs and dividers. SOQs must be clearly organized and aligned with the sections below, and include the following information:

1. Firm’s Introduction

a. Legal name and corresponding address of Firm, as written in the Potential Qualified Firms - Certification Sheet (see page 19).

b. Firm’s Point of Contact.

i. Name, Title, Name of Firm, Telephone Number and E-mail Address.

Provide contact information for a representative of the firm that DWR can contact for additional information.

c. Complete this section for the Firm.

ii. Firm Name and address If a firm has branch offices, indicate each individual branch that will have a key role on the team.

iii. Describe the organization of the Firm’s team, including identifying the Key Personnel and their roles and responsibilities as it relates to the mailto:James.Tedeschi@water.ca.gov services found in Exhibit A, Scope of Work.

iv. Organizational Chart. Identify key personnel in the organizational chart with a symbol (e.g. such as a star or a key). Limited to folded to 8-1/2” x 11”, not to exceed 11” x 17”.

v. Staff Availability. Provide a table or a graph (bar chart, pie chart, etc.)

showing the percentage of proposed staff’s availability to work on this contract.

vi. Firm registration numbers with the California Department of Industrial Relations (If applicable).

vii. Location of Firm office(s) where the proposed personnel is stationed in relation to the work to be performed.

2. Qualifications of Firm’s Key Personnel

a. Describe the education and experience of the Key Personnel corresponding with Section V - Selection Criteria, Paragraph A.

b. Provide resumes of all Key Personnel on organizational chart and expected to be utilized. Firms may propose more than one individual for the given role, however, only one will be selected. For each proposed individual, submit a resume listing no more than four (4) example projects (no page limit). For each project, include the duration of involvement (month/year to month/year).

c. Provide copies of valid Professional Civil Engineer license(s).

d. Advanced degrees (M.S. or Ph.D.) in hydrology, civil engineering, water resources engineering, or a closely related field.

3. Firm’s Team Project Experience

a. Provide no more than four (4) example projects that best illustrate the personnel’s competencies and qualifications as they relate to the services found in Exhibit A, Scope of Work. Provide brief project descriptions and current client contact information for verification (this is in addition to references required in References section below.

4. Certification Sheets

a. Provide the Firms Certification Sheet (see page 19) signed by an individual who is authorized to bind the firm contractually. The signature must indicate the title or position that the individual holds in the firm. The Certification Sheet must be submitted within the SOQ package. An SOQ will be rejected if the certification sheet is unsigned or omitted.

b. Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) – Provide a signed form indicating whether the proposed service includes or uses any

GenAI technology.

c. The Certificate Regarding Lobbying (see Exhibit FEMA, page 5 of 7) must be signed by the Contractor’s authorized official. The name and title of the Contractor’s authorized official signing the Certification must be identified.

The Certification must be included in the SOQ package. An SOQ will be rejected if this certificate is unsigned or omitted.

5. References

a. Provide three (3) references for similar services performed within the last five

(5) years. Complete, at a minimum, the references form on page 21. At least two (2) references must be from clients outside of California DWR.

6. Conflict of Interest Statement

a. Firm must identify any of the conditions listed in and state their ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and Exhibit E, Political Reform Act.

V. Selection Criteria

A. The Firm’s Statement of Qualification (SOQ), submitted on behalf of the proposed Board member, will be evaluated and scored based on the selection criteria below. While the submission is made by the Firm, the evaluation will focus primarily on the qualification and experience of the proposed individual.

1. Professional qualifications, demonstrable competence, training, education, and experience of the Firm in relation to the work to be performed, including appropriate licenses. The SOQ should clearly describe the firm’s relevant experience and demonstrate how it supports the qualifications of the proposed individual and fulfills the requirements of the work. The individual must have:

a. Current registration as a Professional Civil Engineer (P.E.) in a U.S. state.

b. Advanced degrees (M.S. or Ph.D.) in hydrology, civil engineering, water resources engineering, or a closely related field.

c. Minimum of 20 years of professional experience in hydrology, including application to dam safety, flood hydrology, or watershed analysis.

d. Demonstrable experience in extreme event hydrology, including PMP/PMF estimations, precipitation frequency analysis, design storms, and flood routing.

e. Familiarity with federal guidance (e.g., FEMA, USACE, USBR, FERC, NOAA) related to hydrologic evaluation of extreme precipitation events.

f. Experience serving in technical review roles such as advisory panels, technical review boards, or independent peer reviews.

g. Knowledge of hydrologic modeling tools and their appropriate application and limitations.

h. Demonstrable experience in development of dam safety hydrologic policies, procedures, methods, or practices.

2. Nature and quality of applicable completed work. While the work completed by the firm can be included, evaluation will primarily focus on the work completed by the proposed individual. The work could include but not limited to:

a. Quality and relevance of completed hydrologic analyses for dam safety or critical infrastructure, including design flood estimation and spillway adequacy evaluations.

b. Demonstrable role and level of responsibility in completed projects (e.g., (lead engineer, technical reviewer).

c. Quality and rigor of completed work involving evaluation, development or selection of hydrologic and analytical methods.

d. Experience producing work that informed policy, regulatory decision, or engineering standards.

3. Intellectual production

a. Authorship or co-authorship of peer-reviewed journal articles, technical report or guidance documents related to hydrology or dam safety.

b. Contributions to state or federal guidelines, manuals, or policy documents

c. Presentations at recognized professional conferences (e.g., ASCE, USSD, ASDSO) on relevant topics.

d. Participation in technical committees, working groups, or professional organizations relevant to hydrology and dam safety.

e. Leadership in key areas such as extreme precipitation estimation, climate change, or risk-informed hydrology.

f. Evidence of advancing engineering practice through innovation, critical evaluation of existing methods, or development of new approaches.

4. Availability

a. Ability to meet the Board’s needs and the schedule as presented in the Scope of Work.

5. Location of Firm office(s) in relation to the work to be performed.

a. Any firm or institution within the United States of America.

b. Ability to attend In-Person Meeting in Sacramento, California

VI. Evaluation Process

A. After the SOQ submittal date and time, each SOQ will be checked for the presence or absence of required information in conformance with Section IV, Statement of Qualification (SOQ) Requirements. If any required information is absent, the SOQ may be rejected. DWR reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive immaterial deviations with any of the SOQs.

B. A panel of DWR personnel will evaluate the SOQs in accordance with the published Selection Criteria in this RFQ. All submitted SOQ’s will be scored by the panel.

Separate interviews will then be held with at least three of the firms deemed to be the most highly qualified to provide the needed services or with all firms if less than three apply. If any presentations are required to be made, the presentation’s cost will be the responsibility of the Firm. No reimbursement will be made by DWR.

C. Once the most qualified has been selected by the DWR panel, DWR will notify that respective Firm.

VII. Negotiations

A. The DWR negotiation process will be based on: Firm’s actual cost with a fixed profit rate that has been established by DWR. See Exhibit E, Additional Provisions for the published profit rate, the annual escalation for the hourly billing rates, and subcontractor mark-up for this contract.

B. At time of selection, the most qualified firm will be instructed to submit their financial documents and rate sheet. The Firm’s submission must be electronic and must be submitted no later than five (5) business days after notification of selection or otherwise determined by DWR. Financial documents will include resumes for all personnel; true and actual payroll records; financial records that support fringe benefits, overhead costs, and general administration; documentation or records that support costs incurred by utilizing subcontractors; historical and true records of other direct cost charges; and compensation policies. Compensation policies will include shift differential policies, holiday policies, and how the Firm’s personnel and subcontractor personnel receive compensation for overtime (hours worked over an established work week). The specific financial documents and format of the rate sheet will be identified during the Mandatory Pre-SOQ Conference (see Section III) and when the most qualified firm gets notified of selection. The prime Firm will be responsible for submitting the complete financial documents for their personnel, including any subcontractors. Submissions of the Firm’s rate sheet must be provided electronically to DWR on a Microsoft Excel spreadsheet titled RFQ No. 10219533 followed by the name of the Firm as it appears on SOQ. Failure to submit a complete financial documents package or rate sheet may result in termination of negotiations.

C. After the financial documents and rate sheet have been received, DWR will begin to review the documentation to ensure the documents are complete and requested reimbursement is appropriate. Discussions with the most qualified applicant regarding the submitted financial documents, rate sheet, and resumes will occur after DWR’s review in order to determine a cost that is fair and reasonable to the State. Any missing documentation or comments from DWR will need to be resolved timely; see Section X, Time Schedule. If DWR is unable to successfully negotiate a cost agreement with the most qualified Firm, negotiations will begin with the next most qualified Firm, and so on. If DWR is unable to negotiate a fair and reasonable cost with any Firm, DWR may elect not to award the contract and may elect to proceed with a new solicitation.

D. Unsuccessful Firm’s will be notified by DWR following award of the contract.

E. Nothing in this RFQ shall require DWR to award a contract.

VIII. SOQ Conditions

In addition to Section V, Selection Criteria and Section VI, Evaluation Process, the following SOQ conditions apply:

A. Firms must keep the interview selection, interview content, most qualified selection, and contract negotiations confidential until the contract is awarded.

B. Evaluations will be available for public inspection at the conclusion of the selection and award process under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

C. DWR considers confidential financial information provided by firms as a part of negotiations to not be subject to the Public Records Act.

D. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the

EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal a Statement of Qualifications (SOQ), Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s SOQ any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

IX. Submission of SOQs

A. One text readable pdf copy of the SOQ must be emailed to James Tedeschi at

James.Tedeschi@water.ca.gov

Alternative options of SOQ submission is to mail, overnight, or hand deliver (hand deliver by appointment only) the text readable pdf copy of the SOQ on a USB Flash Drive to the following addresses:

Mail: Overnight or Hand Delivery:

Department of Water Resources Department of Water Resources Division of Engineering Division of Engineering Attention: James Tedeschi Attention: James Tedeschi P. O. Box 942836 715 P Street, 4th Floor Sacramento, CA 94236-0001 Sacramento, CA 95814 Phone: (916) 803-6196 Phone: (916) 803-6196

B. The SOQs must be received by 2:00 PM on Friday, July 17, 2026. Envelopes should be clearly labeled: “Statement of Qualifications, No. 10219533. SOQs WILL NOT BE OPENED UNTIL FRIDAY, JULY 17, 2026.” SOQs received after the due date and time will be returned unopened to the submitting party.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.ca.gov%2Fwp-content%2Fuploads%2F2022%2F03%2F3.4.22-Russia-Ukraine-Executive-Order.pdf&data=05%7C01%7C%7C28a4c28038ae446efda008da6679d6cf%7Cb71d56524b834257afcd7fd177884564%7C0%7C0%7C637934970719385209%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=UrRQWpdi0r26m4VTb2rnqz66qeF%2BBB%2B4Yk3HtTmfPpY%3D&reserved=0

C. DWR is not responsible for any costs incurred by the Firms’ for preparation of SOQs.

D. All materials (except brochures) submitted in response to this RFQ shall become

State property and will not be returned. Brochures of non-selected Firm’s may be picked up where they were submitted after award has been made.

E. An SOQ may be rejected if it is conditional or incomplete, or if it contains any proposed alternate terms, alterations of form, or other irregularities of any kind.

The State may reject all SOQs and may cancel or modify this RFQ up to the date the SOQ is due. DWR reserves the right to reject all SOQs.

F. Before the SOQ submission deadline, a Firm may withdraw its SOQ by submitting a written withdrawal request to the State, signed by the Firm or an agent authorized in accordance with the preceding paragraph. A Firm may thereafter submit a new SOQ prior to the SOQ submission deadline. SOQs may not be revised without good cause and DWR’s consent subsequent to SOQ submission deadline.

G. DWR may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum posted to California State Contracts Register via Cal eProcure (FI$Cal).

H. Firms are cautioned not to rely on DWR, during the evaluation, to discover and report any defects and errors in the submitted documents. Firms, before submitting their documents, should carefully proof them for errors and adherence to the RFQ requirements. DWR may, but is not required to, waive minor deviations from submission requirements.

X. Time Schedule*

A. RFQ published CSCR 6/12/2026 Integrated Marketing Systems 6/12/2026

B. SOW and General RFQ Questions Deadline 6/26/2026

C. Mandatory Pre-SOQ Conference 6/29/2026 at 10:00 AM

D. Answers Deadline 7/1/2026

E. SOQ Submission Deadline 7/17/2026 at 2:00 PM

DWR will make every effort to commit to the dates listed below. DWR expects the same commitment from firms. If a firm is not able to meet the timelines listed below F – M, DWR may opt to begin negotiations with the next most qualified firm. DWR reserves the right to change the dates:

F. Interview Dates (estimated dates) 7/27/2026 – 8/3/2026

G. Most qualified Firm is selected and request of Financial Documents and Rate Sheet (estimated date) 8/4/2026

**Start of Negotiations

H. Submission of Financial Documents and Rate Sheet Due (estimated date, 5 days after selection) 8/11/2026

I. DWR Completes Review of Financial Documents and Rate Sheet; DWR Provides Comments and Requests Missing Information (estimated date) 8/21/2026

J. Submission of resumes for all staff, if needed (estimated date, 3 days after DWR completes review) 8/21/2026

K. Submission of requested documentation necessary to complete negotiations (estimated date, 3 days after DWR completes review) 8/26/2026

L. Completion date for final Rate Sheet (estimated date) 9/1/2026

M. Completion date for contract negotiations (estimated date) 9/1/2026

N. Contract approval (estimated date) 9/25/2026

**Negotiation Workshop: After the most qualified is determined and financial documentation has been received, DWR will start rate negotiations. A negotiation workshop may be held if necessary to complete the negotiation process.

XI. Contract Obligations

A. The following documents, when completed and approved, along with the resume(s) will comprise the contract (sample contract starting on page 23):

1. A Standard Agreement (STD. 213).

2. Scope of Work in Exhibit A and any corresponding attachments.

3. Budget Detail and Payment Provisions in Exhibit B and any corresponding attachments.

4. General Terms and Conditions in Exhibit C.

5. Special Terms and Conditions for the Department of Water Resources in

Exhibit D and any corresponding attachments.

6. Additional Provisions listed in Exhibit E and any corresponding attachments.

7. Required Provisions Under Code of Federal Regulations in Exhibit FEMA.

B. The following documents are not exhibits, but are required prior to award of contract:

1. Contractor Certification Clause (CCC 04/2017)

2. Payee Data Record (Std. 204)

3. Insurance certificates and endorsements as stated in Exhibit E.

XII. Small Business, Microbusiness, and Disabled Veteran Business Enterprise

A. The Department encourages Submitters to consider opportunities for participation by Small Business (SB), Microbusiness (MB), and Disabled Veteran Business Enterprise (DVBE) for the services identified in Exhibit A, Scope of Work. An online, searchable database of current SB/MBs and DVBEs and their areas of expertise can be found on the California Department of General Services, Procurement Division website at www.caleprocure.ca.gov.

B. For additional SB, MB and DVBE information DWR encourages you to work with and contact Joanne Arcilla, Small Business, Microbusiness, and DVBE Program Manager at (916) 707-4593 or via email at SB.DVBE@water.ca.gov.

XIII. Generative Artificial Intelligence (GenAI) Disclosure

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Submitters must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties or subcontractors, to complete all or a portion of any deliverable. Such notice will be provided by submitters following Section IV – Statement of Qualification Requirements.

C. Failure to disclose GenAI to the State may result in disqualification of the Submitter and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. Upon receipt of a Submitter GenAI Disclosure, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject Submitters that present an unacceptable level of risk to the State.

https://www.caleprocure.ca.gov./ mailto:SB.DVBE@water.ca.gov

SOQ CHECKLIST

Please submit the following items in your SOQ in the order listed below. Additionally, the SOQ will not be considered responsive unless the following documents are included in your SOQ Submission. DWR reserves the right to waive immaterial deviations:

Section 1 – Introduction of Firm’s Team

Legal name and corresponding address of Firm

Name, title, address, telephone number, and email address of person DWR can concerning the Firm’s SOQ.

Proposed Team, including legal names, list of office address(es), description of organization of Firm’s team, Organization Chart of Firm’s team, percentage of availability, and (if applicable) DIR registration numbers.

Section 2 – Qualification of Firm’s Key Personnel

Education and experience of Key Personnel

Resumes of all Key Personnel

Copies of valid Professional Civil Engineer license(s)

Copies of advanced degrees (M.S. or Ph.D.) in hydrology, civil engineering, water resources engineering, or a closely related field.

Section 3 – Firm Project Experience

Four (4) projects provided to illustrate Firm’s competencies and qualifications.

Section 4 – Certification Sheets

Potential Qualified Firms Certification Sheet (signed by Firm’s authorized individual)

Generative Artificial Intelligence (GenAI) Disclosure (DWR 9834) (signed by Firm’s authorized individual)

Certification Regarding Lobbying (Page 5 of Exhibit FEMA) (Signed by Firm’s authorized individual)

Section 5 – References

Three (3) references, two (2) must be Non-DWR References

Section 6 - Conflict of Interest Statement that identifies any of the conditions listed in and states the Firm’s ability to meet the terms and conditions addressed in Exhibit D – Conflict of Interest, and Exhibit E, Political Reform Act.

One text readable digital (pdf) copy of the SOQ emailed, or one text readable digital (pdf) copy on a USB Flash Drive of the SOQ mailed, overnighted, or hand delivered.

Attended the Mandatory Pre-SOQ Conference.

Please return a completed copy of this checklist with your SOQ.

POTENTIAL QUALIFIED FIRMS - CERTIFICATION SHEET

Hydrologic Engineering Review Services – RFQ No. 10219533

This Potential Qualification Firms – Certification Sheet must be signed and returned along with all the required documents, as indicated in Section IV, Statement of Qualification (SOQ) Requirements. The SOQ must be transmitted in a sealed envelope in accordance with all SOQ instructions.

A. Your all-inclusive SOQ is submitted as follows:

B. All Attachments follow behind this cover letter. (See SOQ Checklist)

C. Your signature affixed hereon and dated certifies that you have complied with all the requirements of this RFQ document. Your signature authorizes the verification of this certification.

>>> AN INCOMPLETE OR UNSIGNED SOQ WILL BE CAUSE FOR REJECTION <<<

1. Company Legal Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal ID No. (FEIN) 8. California Corporation No.

Indicate applicable license and/or certification information:

9. Contractors’ State License Board Number

10. PUC License Number

CAL-T-

11. Required Licenses/Certifications

12. Authorized Individual’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “YES.”

Date application was submitted to OSDS, if an application is pending:

(SEE NEXT PAGE FOR EXPLANATIONS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET)

EXPLANATION OF ITEMS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET

The Potential Qualified Firms – Certification Sheet on page 19 will be completed and submitted in accordance with the SOQ requirements. An authorized individual’s signature on this document certifies that the Firm complied with all the RFQ requirements.

(1), (2), (2a), and (3) are self-explanatory.

(4) A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

(5) A partnership is a voluntary agreement between two or more competent persons, as co-owners, to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them.

(6) A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

(7) (If applicable) The Federal Employer Identification Number will need to be provided and will used for company identification and verification of tax compliance.

(8) (If applicable) The California Corporation Number will need to be provided and will be used to check if the corporation is in good standing with the State of California.

(9) (If applicable) A Contractors’ State License Board Number will be provided and used for verification of Contractor’s license for Public Works Agreements.

(10) (If applicable) A Public Utilities Commission (PUC) license for Public Works Agreements will be provided and used for verification.

(11) Complete by indicating the type of license and/or certification for services described.

(12), (13), (14), and (15) are self-explanatory.

(16) Identify if Firm is a certified Small Business Enterprise (a) or Disabled Veteran Business

Enterprise (b). If Firm is either a Small Business Enterprise or Disable Veteran Business Enterprise, the Firm’s certification number will need to be provided or when the application to the Department of General Services, Office of Small Business and DVBE Services (OSDS) was submitted.

REFERENCES

Provide three (3) references of similar types of services performed within the last five (5) years.

At least two (2) should be non-DWR.

Name of Firm: Telephone Number:

Name of Contact:

Street Address: City: State: Zip Code:

Year Service Performed:

Service:

State of California DEPARTMENT OF WATER RESOURCES California Natural Resources Agency

Generative Artificial Intelligence (GenAI) Disclosure

Bidder/Offer Information Solicitation/Contract number Bidder ID/Vendor ID (optional)

Business Name Business Telephone Number

Address City/State/Zip

Description of purchase or service

Does the purchase or service include GenAI?

Yes No (if no, skip to the signature section of the form.)

GenAI Description

1. What is the application and/or product name?

2. What is the model and version of the product?

3. What is the license tier of the GenAI product, if applicable (free, enterprise, platinum, etc.)?

4. How is the GenAI solution delivered: IaaS, PaaS, SaaS, or will it be deployed on-premises?

Approval

By signing this document, I have identified and reported any GenAI use in the performance of this contract.

Name Signature Date

DWR 9834 (NEW 4/25)

STATE OF CALIFORNIA RFQ No. 10219533

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work pages

Exhibit B – Budget Detail and Payment Provisions pages

Exhibit C – General Terms and Conditions pages

Exhibit D – Special Terms and Conditions for DWR (Over $5,000 Standard Payable), DWR 9544 (Rev 9/06) pages

Exhibit E – Additional Provisions pages

Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

DGS Approval not required per Public Contract Code 10335 (a)

ADDRESS

Exhibit A

ARCHITECTURAL & ENGINEERING CONTRACTS

Department of Water Resources, Division of Safety of Dams, SCOPE OF WORK

Hydrologic Engineering Review Services

I. DESCRIPTION OF SERVICES:

The Contractor will provide the Department of Water Resources (DWR), Division of Safety of Dams (DSOD), with one technical expert for hydrologic engineering services to serve as a member of a technical review board (herein referred to as the Board).

DSOD is undertaking a comprehensive review of its internal hydrologic engineering procedures in support of its regulatory responsibilities under the California Dam Safety Program. The Board will independently review and provide written and oral recommendations regarding DSOD’s internal Hydrology Manual, proposed hydrologic policies, technical methodologies, and engineering practices related to the safety and performance of jurisdictional-sized dams.

The technical expert will:

a) Participate in all scheduled Board meetings.

b) Work cooperatively with the other Board members.

c) Provide technical review of documents provided by DSOD as part of the Board’s review process.

d) Contribute to the Board’s deliberations and preparation of review comments.

e) Collaborate with the other Board members to prepare draft and final reports documenting the Board’s review.

A. Primary Services

Board members will collaborate with DSOD’s engineering staff through structured meetings, technical discussions, and written review reports to ensure DSOD’s hydrologic framework remains technically sound, transparent, and adaptable to evolving hydrologic conditions and scientific advancements.

The Board will provide the following services:

a) Kick-off Meeting

The Board and DSOD will hold an initial virtual Kick-off meeting. The Kick-off meeting will be scheduled after all Board member contracts have been awarded and signed, following coordination with DSOD. During this meeting, DSOD will present the charge and technical questions to the Board and provide access to relevant documents for their review.

b) Document Review and Research

The Board will perform a technical review of documents provided during the Kick-off meeting and conduct research into DSOD’s hydrologic policy, methods, and practice. The Board may also review, and research documents related to hydrologic practices in other regulatory agencies and other countries, as judged appropriate.

The Board will conduct internal discussions amongst its members, applying professional hydrologic and engineering expertise throughout the review process to identify potential areas for technical improvement or clarification.

The Board may provide DSOD with a list of questions and technical topics they would like to discuss and have addressed in the In-Person Meeting at least 14 calendar days before that meeting. The Board may include a draft list of preliminary recommendations based on its technical assessment.

c) In-Person Meeting

The In-Person Meeting will take place approximately three to four months after the Kick-off meeting. The meeting will be held at DSOD’s Conference Room in Sacramento, California, and may last one to two days. DSOD will brief the Board on its hydrologic practice, policy, and methodology.

This meeting will include time for open discussions between the Board and DSOD and for questions. The Board may hold a closed-door session to deliberate and may provide DSOD with initial feedback and to discuss its draft recommendations. The Board may compile a list of additional information requests either during the meeting or shortly thereafter for subsequent review.

d) Draft Report

Within 30 calendar days after the In-person Meeting, the Board will provide DSOD with a draft report that will contain a list of recommendations. DSOD will review the draft report and provide the Board with a list of comments as needed. The intent of DSOD’s review is to have an opportunity to provide clarifications or corrections and is not intended to change the Board’s opinions or findings.

The Draft Report will be considered an engineering document prepared under the direction of qualified Professional Engineers, summarizing the Board’s technical analyses, findings, and engineering recommendations consistent with applicable professional standards and practices.

e) Briefing to DSOD

The Board will conduct a technical engineering briefing to DSOD summarizing its findings and recommendations after DSOD’s review of the draft Report.

This briefing can be conducted virtually and within 14 calendars days after the receipt of DSOD’s review comments.

f) Final Report

The Board will prepare a Final Report and submit it within 30 calendar days following the briefing to DSOD.

B. Ancillary Services

a) Coordination Meetings

There will be up to six one-hour coordination meetings with DSOD on as needed basis for planning purposes, reviewing progress and addressing questions or issues that may arise. The coordination meetings will be held virtually.

II. DELIVERABLES

The deliverables supporting scope of work items A - B will be provided as defined in task orders. Deliverables may include:

i. Draft Report

The Board will provide a draft Report to DSOD for review within 30 calendar days after the In-person Meeting. The draft Report must include the Board’s findings and recommendations regarding DSOD’s internal Hydrology Manual, hydrologic policy, methodology, and practice, and identification of areas requiring further work. DSOD will review the draft report and provide the Board with a list of comments as needed.

ii. Briefing to DSOD

The Board will conduct a briefing to DSOD summarizing its findings and recommendations after DSOD’s review of the draft Report. The briefing can be conducted virtually and within 14 calendar days of the receipt of DSOD’s review comments on the draft Report.

iii. Final Report

The Board will submit the Final Report to DSOD within 30 calendar days after the briefing to DSOD.

Detail, clarification, and direction regarding services to be performed and deliverables to be provided, pursuant to this scope of work, will be issued by task order (See Exhibit A, Attachment 1 and 2, Sample Task Order and Budget Detail). Deliverables will be provided in accordance with the Deliverables and Other Work Product clause in Exhibit E.

III. LOCATION OF WORK:

The Kick-off Meeting and subsequent Coordination Meetings will be held virtually.