RFQ_Night Vision Monoculars 2.pdf

Invitation to Bid

For

Night Vision Monoculars

Bid Number FY26-14

BIDS DUE NO LATER THAN 11:00 AM ON THURSDAY, JULY 30, 2026

City of Waycross

Purchasing Department Attn: Mamie Jackson, Purchasing Manager

417 Pendleton Street Waycross, GA 31501

PURPOSE

The City of Waycross is requesting quotes for the purchase of night vision and thermal imaging equipment for law enforcement operations. The equipment offered shall be new, unused, current production models and shall meet or exceed the following minimum specifications. Brand names are referenced to establish the minimum level of quality and performance. Equivalent products meeting or exceeding these specifications will be considered. This bid shall be awarded to the responsive and responsible vendor offering the best value to the City while meeting all required specifications.

INSTRUCTIONS TO VENDORS

1. Vendors shall submit a complete quote including all requested pricing, delivery timelines, warranty information, and specifications.

2. Quotes must include shipping, handling, and any additional fees.

3. Alternate equivalent products may be submitted for consideration; however, all deviations from specifications must be clearly identified.

4. The City reserves the right to reject any or all quotes, waive informalities, and accept the quote deemed in the best interest of the City.

5. All equipment shall be new, unused, and current production models.

6. Vendor shall provide manufacturer warranty information with submission.

7. Pricing shall remain firm for a minimum of ninety (90) days.

REFERENCES

Vendor shall provide at least three (3) references for similar public safety or law enforcement equipment purchases.

TERMS & CONDITIONS

1. The City of Waycross reserves the right to accept or reject any or all quotes.

2. The City reserves the right to request additional information from vendors.

3. Award may be made by line item or in total.

4. Payment terms shall be net thirty (30) days unless otherwise agreed.

5. Vendor shall comply with all applicable federal, state, and local laws.

6. Vendor shall be responsible for all shipping and delivery charges unless otherwise specified.

REQUIRED EQUIPMENT & SPECIFICATIONS

• Night Vision Monocular – White phosphor; FOM 1400–1600 minimum; auto-gated;

helmet mount compatible or equivalent

• IR Laser/Illuminator – Combination IR aiming laser and illuminator; weapon mount compatible or equivalent

• J-Arm Mount – Compatible with quoted monocular and helmet mount system

• G24 Helmet Mount – Breakaway helmet mount; compatible with quoted monocular and J-arm or equivalent

• RIX Stride ST3 Lite (or equal) – Thermal monocular or equivalent

• RIX Stride ST6 Lite (or equal) – Thermal monocular or equivalent

• Extra Batteries – Compatible with quoted thermal devices

SUBMISSION

Bids will be accepted until 11:00 a.m., Thursday, July 30, 2026. Envelopes must be sealed and marked Bid #FY24-014 Night Vision Monoculars.

Mail or hand deliver to:

City of Waycross, Attn: Purchasing Department 417 Pendleton Street Waycross GA 31501

REQUIRED EQUIPMENT & SPECIFICATIONS

• Night Vision Monocular – White phosphor; FOM 1400–1600 minimum; auto-gated;

helmet mount compatible or equivalent

• IR Laser/Illuminator – Combination IR aiming laser and illuminator; weapon mount compatible or equivalent

• J-Arm Mount – Compatible with quoted monocular and helmet mount system

• G24 Helmet Mount – Breakaway helmet mount; compatible with quoted monocular and J-arm or equivalent

• RIX Stride ST3 Lite (or equal) – Thermal monocular or equivalent

• RIX Stride ST6 Lite (or equal) – Thermal monocular or equivalent

• Extra Batteries – Compatible with quoted thermal devices

Bid Sheet Night Vision Monoculars

Bid #FY26-14

Item No.

Description / Minimum Specifications

Qty Unit Price Extended Price

1 Night Vision Monocular – White phosphor; FOM 1400–1600 minimum; auto-gated; helmet mount compatible

2 IR Laser/Illuminator – Combination IR aiming laser and illuminator; weapon mount compatible

3 J-Arm Mount – Compatible with quoted monocular and helmet mount system

4 G24 Helmet Mount – Breakaway helmet mount; compatible with quoted monocular and J-arm

5 RIX Stride ST3 Lite (or equal) – Thermal monocular

6 RIX Stride ST6 Lite (or equal) – Thermal monocular

7 Extra Batteries – Compatible with quoted thermal devices

TOTAL BID

Estimated Delivery Time: ______________________________

Shipping Included in Pricing: Yes / No If no, what is the shipping cost? ____________

Warranty Information: _________________________________

VENDOR CERTIFICATION

I certify that the information provided herein is true and correct and that I am authorized to bind the company to the pricing and terms submitted.

Company Name: _________________________________________

Authorized Representative: ________________________________

Title: _________________________________________________

Signature: _____________________________________________

Date: _________________________________________________

Phone Number: _________________________________________

Email Address: _________________________________________

E-VERIFY AFFIDAVIT

By executing this affidavit, the undersigned Contractor verifies compliance with O.C.G.A.

§13-10-91 and the Georgia Security and Immigration Compliance Act.

Company Name: ___________________________

Federal Work Authorization User ID: ___________________________

Date of Authorization: ___________________________

Authorized Signature: ___________________________

Title: ___________________________

Date: ___________________________

Subscribed and sworn before me this _____ day of __________, 20____.

Notary Public: ___________________________

My Commission Expires: ___________________________

DRUG-FREE WORKPLACE CERTIFICATION

The undersigned Contractor certifies that a drug-free workplace will be provided in accordance with O.C.G.A. §50-24-1 et seq.

Company Name: ___________________________

Authorized Signature: ___________________________

Title: ___________________________

Date: ___________________________