RFQ N0042120Q0146.pdf

NAVAL AIR WARFARE CENTER (PAX)---

LT COL DEREK MARCHLEWICZ

22783 CEDAR POINT ROAD

BLDG. 2168, USNTPS

PATUXENT RIVER MD 20670-1160

TEL: 301.757.5026 FAX: (301) 757-4179

1300833805

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N0042120Q0146 06-Mar-2020

5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAVAL AIR WARFARE CENTER AD

CODE 2.5.1.12

21983 BUNDY ROAD

BLDG 441

PATUXENT RIVER MD 20670

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

15-Mar-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

301-757-9720JOSEPH W. PERRY

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0042120Q0146

Section A - Solicitation/Contract Form

SOLICITATION INFORMATION

All quotes/responses shall be submitted via email to Joseph Perry at joseph.w.perry@navy.mil no later than 2:00 PM Eastern Standard Time on 10 March 2020.

Solicitation N0042120Q0146 is issued as intent to sole source. The Government intends to purchase on a firm fixed-price basis, and to solicit and negotiate the on a sole source basis with

Prevailance Aerospace, LLC for purchase of 37 demonstration flight hours in an Extra 300 series aircraft, including up to 17 flight hours to USNTPS student and instructor pilots, and 20 flight hours to VX-23 pilots.

Offerors must be registered in SAM.GOV database prior to submission of an offer to be considered for any DoD contract. This may be accomplished electronically at http://www.SAM.gov.

This is a firm fixed-price procurement; therefore, the offeror’s initial submission should represent the vendor’s best quote in terms of price and technical acceptability.

***Basis for Award***

The Government intends to award this order on a sole source, Lowest Price Technically

Acceptable (LPTA) basis. All interested parties MUST submit their capabilities and a quote no later than 2:00 PM Eastern Standard Time on 10 March 2020. The Government will make a decision to consider other offers. A determination by the Government not to compete this contract based upon response to this solicitation is solely within the discretion of the government.

***Instructions to Offerors***

Please provide the following information with your quote:

(1) FOB: (Destination preferred)

(2) Shipping Cost if applicable (20670)

(3) Tax TD#

(4) Dun & Bradstreet #

(5) Cage Code:

(6) Small Bussiness- Yes__ No__

(7) Estimated Delivery Date

(8) If available on a Pricelist provide a copy. Is this a commercial item?

(9) Total Amount:______________________

U.S. Government ~ Tax Exempt mailto:joseph.w.perry@navy.mil http://www.sam.gov/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lite FY20 TPS QE Extra 300 Flights

FFP

17 hours flight demonstration hours in the Extra 300 aircraft to support the Test

Pilot School Qual Eval exercise. This includes all costs for the aircraft, pilot, and maintenance personnel, plus the cost of ferry from home station to Patuxent River, MD. POP:29 March - 25 April 2020 (preferred dates for USNTPS 30 March - 10

April 2020) Source Funds: N0001920WX00937 APPN/SUBHEAD:

1701804/4A2A FED/WCD: 30 Sep 2020

FOB: Destination

PURCHASE REQUEST NUMBER: 1300833805

PSC CD: R499

NET AMT

0002 1 Lite FY20 TPS QE Extra 300 Travel

FFP

TPS travel costs hours in the Extra 300 aircraft to support Test Pilot School Qual

Eval exercise, USNTPS is not liable for any ferry flight or fuel costs in case the aircraft breaks POP: 29 March - 25 April 2020 (preferred dates for USNTPS 30

March - 10 April 2020) Source Funds: N0001920WX00937 APPN/SUBHEAD:

1701804/4A2A FED/WCD: 30 Sep 2020

FOB: Destination

0003 1 Lite FY20 VX-23 QE Extra 300

FFP

20 flight demonstration hours in the Extra 300 aircraft to support VX-23 Qual Eval exercise. This includes all costs for the aircraft, pilot, and maintenance personnel, plus the cost of ferry from Patuxent River, MD to home station. POP: 29 March -

25 April 2020 (preferred dates for USNTPS 30 March - 10 April 2020) Source

Funds: N0001920WX03321, 1701319/4683 PE: 0605863N FED/WCD: 30 Nov

FOB: Destination

0004 1 Lite FY20 VX-23 QE Extra 300 Travel

FFP

VX-23 travel costs hours in the Extra 300 aircraft to support Test Pilot School Qual

Eval exercise, USNTPS is not liable for any ferry flight or fuel costs in case the aircraft breaks POP: 1 Mar ƒ?? 28 Mar 2020 (preferred dates 2 Mar ƒ?? 28 Mar

2020) Source Funds: N0001920WX03321, 1701319/4683 PE: 0605863N

FED/WCD: 30 Nov 2020

FOB: Destination

Section C - Descriptions and Specifications

STATEMENT OF WORK

Performance Based Statement of Work

For U. S. Naval Test Pilot School

USNTPS QUALITATIVE EVALUATION

1.0 Introduction: The U. S. Naval Test Pilot School (USNTPS) and Air Test & Evaluation

Squadron Two Three (VX-23) are acquiring flight demonstration flight support of their respective Qualitative Evaluation programs.

2.0 Background: The USNTPS trains engineering flight test pilots and flight test engineers for the Department of Defense, Department of Homeland Security, and international flight test organizations. The Qualitative Evaluation (QE) Program institutionalized within the USNTPS is a major facet of the curriculum that provides a wide variety of aircraft with differing flying qualities and performance characteristics to the students. The training augments and rounds the education received in aircraft that are organic to USNTPS. Prior to participation in the QE

Program at USNTPS, an inspection of the contractor’s equipment, maintenance practices, and flight discipline must be completed. This inspection is conducted by USNTPS staff personnel at the contractor’s place of business. VX-23 conducts Developmental Test (DT) of Naval tactical aircraft and is primarily staffed with graduates of the USNTPS. Execution of QE flights will provide further development of critical skills learned by DT project officers during their USNTPS syllabus.

3.0 Scope:

3.1. The contractor shall provide up to 37 demonstration flight hours in an Extra 300 series aircraft, including up to 17 flight hours to USNTPS student and instructor pilots, and 20 flight hours to VX-23 pilots. The flights will be conducted during the period 29 March - 25 April 2020 (preferred dates for USNTPS 30 March - 10

April 2020). Execution of USNTPS flight events will take priority over VX-23 flight events.

3.2. Flight demonstrations shall take place at Naval Air Station (NAS) Patuxent River, MD (flights for each squadron will be conducted from the respective squadron’s flight line, which will require relocation to VX-23 flight line following completion of all USNTPS flight events). The total of 37 flight hours does not include the ferry time required for transporting the aircraft to and from NAS

Patuxent River. Ferry time for one flight from the contactor’s location to

Patuxent River and a return flight to the contractor’s location for each aircraft will be priced at a fixed rate. Travel expenses for the contractor pilot will be costed separately and will be in accordance with Joint Travel Regulations.

4.0 Applicable Documents. The contractor is responsible for review and adherence to the following applicable documents, as they apply to this contract:

4.1. SECNAVINST 3770.1 Series: Use of Department of the Navy Aviation Facilities by Other Than United States Department of Defense Aircraft

4.2. CNAF-M 3710.7 Series: NATOPS General Flight and Operating Procedures

4.3. UNSTPSINST 3710.2 Series: Visiting Aircraft Standard Operating Procedures

4.4. USNTPSINST 3710.3 Series: Qualitative Evaluation Program

5.0 Period of Performance. The period of performance for this Qualitative Evaluation is 29

March - 25 April 2020 (preferred dates for USNTPS 30 March - 10 April 2020).

6.0 Aircraft Requirements.

6.1. One Extra 300 series aircraft required to complete up to 37 hours of student/instructor flight demonstration exercises.

6.2. Aircraft is to be configured with dual flight controls (capable of being flown from the front or back seat).

6.3. The aircraft is to be an FAA-approved configuration.

7.0 Safety Pilot Requirements. A contractor or contractor-approved pilot-in-command

(hereafter referred to as the safety pilot) is required. The safety pilot is to be FAA

Certified Commercial Pilot rated in the Extra 300 series aircraft. In addition to all applicable Federal Aviation Regulations, the minimum qualifications for the contractor furnished safety pilot are:

7.1. A minimum of 500 flight hours.

7.2. A minimum of 250 flight hours first pilot time in airplanes.

7.3. A minimum of 50 hours in the Extra 300 series, with not less than 5 hours in the

Extra 300 series within the previous 60 days prior to flight operations at Patuxent

River, MD.

7.4. Must have a current FAA Commercial pilot certificate with current medical qualifications and required aircraft certifications.

7.5. An initial safety pilot qualification flight and NAS Patuxent River local area familiarization will be completed prior to student flights, these flight are executed concurrent with hours specified in paragraph 6.1 at cost specified in paragraph

9.0. If the safety pilot has flown demonstration flights with USNTPS within the preceding year, the initial safety pilot qualification flight is not required.

8.0 Performance Requirements. During the flights, the flying qualities, performance characteristics and onboard systems will be evaluated throughout the aircraft operating envelope.

The safety pilot shall be in the aircraft for all flights and shall act as the pilot-in-command.

Contractor support services shall include:

8.1. A thorough briefing for all USNTPS and VX-23 personnel covering aircraft systems, limitations, procedures, and safety.

8.1.1. Contractor shall provide a second briefing if required due to personnel scheduling conflicts

8.2. A contractor provided safety pilot to act as the pilot-in-command for all flights.

8.2.1. Records of safety pilot to be furnished to USNTPS Flight Operations.

8.3. Maintenance, oil, special equipment, and any other support services associated with the operation of the aircraft (logistics and maintenance support).

8.3.1. The contractor shall comply with Federal regulations for all hazardous material as found in the Code of Federal Regulations (CFR), Title 40, Parts 260-265, 270, 300 and state regulations for hazardous wastes found in the Code of Maryland Regulations (COMAR), Title 10, Subtitle 26. The contractor shall be responsible for transportation, accumulation, and turn-in of regulated and hazardous waste, waste oils/fuels if not previously agreed to. Material safety data sheets for all hazardous materials brought on station will be mailed to USNTPS, Hazardous Waste Program

Manager, Code 55TP91A, at least two weeks prior to arrival.

8.4. Any flight gear specific to the aircraft type.

8.5. A fully operational Extra 300 series aircraft.

8.5.1. The provided aircraft must meet applicable FAA standards for the appropriate category and class.

8.5.2. The aircraft must be authorized to operate on 100LL fuel.

8.5.3. Satisfies all scheduled and required maintenance periods such that the aircraft will be available throughout the contracted flight hour period and calendar duration for each demonstration/evaluation period.

8.6. Access to the aircraft and associated maintenance records and logs for inspection by USNTPS during the period of performance.

8.7. Demonstration flight(s) totaling up to 37 hours for USNTPS student/instructor exercise and VX-23 pilots to be conducted at NAS Patuxent River, MD.

9.0 During demonstration flights, USNTPS and VX-23 will pay the ‘dry” flight hour rate for actual flight time. Actual flight time for reporting purposes is defined in CNAF-M 3710.7 Series.

The “dry” rate includes all costs for the Safety Pilot, airplane usage, and maintenance. USNTPS and VX-23 will provide either JP-5 or JP-8 during the demonstration flight and first leg of ferry time from NAS Patuxent River only. Flight hour costs for the ferry time to NAS Patuxent River will be based on contractor provided fuel. USNTPS and VX-23 will provide hangar and flight line space for the duration of the demonstration flight period. In the event the aircraft requires extended maintenance, hangar space will be provided for up to two additional weeks. It remains the responsibility of the contractor to provide the maintenance of the aircraft. Government provided maintenance personnel will assist with aircraft movement into and out of the hangar. At the discretion of the USNTPS or VX-23 Maintenance Officer, limited maintenance assistance may be provided for routine maintenance tasks; however, neither USNTPS nor VX-23 will be held liable for their actions.

10.0 The contractor maintains liability for any damage or loss of the aircraft and third party liability.

10.1. Current insurance, permitting requirements, and necessary forms are defined by

SECNAVINST 3770.1 Series. Requirements and forms can be obtained via the following website:

http://www.navfac.navy.mil/products_and_services/am/products_and_services/af l/getting_started.html

10.2. Note that when DD Form 2400 states a Combined Single Limit amount and then follows it with the phrase "sublimited to $100,000 per passenger", the stated amount (e.g. $1,000,000) is the total coverage and the $100,000 per passenger is within the $1,000,000, not in addition to it. This would mean that the coverage would not meet the minimum requirement. As an example, for a small aircraft with 3 passenger seats, the minimum is $500,000 bodily injury plus $500,000 property damage plus $300,000 for passenger seats, for a total of $1,300,000.

Bodily

Injury

PLUS

Property

Damage

PLUS

Per

Passenger

Seat

Minimum

Aircraft less than

12,500 lbs MGTOW

$500,000 PLUS $500,000 PLUS $100,000

$1,000,000 PLUS

$100,000 per passenger seat

Aircraft 12,500 lbs and greater

MGTOW

$1,000,000 PLUS $1,000,000 PLUS $100,000

$2,000,000 PLUS

$100,000 per passenger seat (1)

(1) A percentage reduction applies

10.3 Minimum insurance requirements and landing permits must be received and verified prior to transit to and landing at NAS Patuxent River. Either mail, fax, or e-mail blue - ink signed copies of insurance certifications and civil aircraft landing permit applications to:

Mr. Paul Hryhorenko

Air Operations

47795 Jackson Road

Patuxent River, MD 20670

(V) (301) 342-4804

(F) (301) 342-5961

Paul.hryhorenko.ctr@navy.mil

10.4 Copies of pilot qualifications, along with confirmation of submitted landing permit and insurance shall be sent to USNTPS Flight Operations. USNTPS Flight

Operations will issue the Prior Permission Required authorization number to the contractor after all paperwork has been confirmed.

US Naval Test Pilot School Operations

Ms. Crystal Brensinger

(V) (301) 757-5040

(F) (301) 342-5940

Crystal.bresinger@navy.mil

10.5 The USNTPS Fixed Wing QE Program Manager is:

Lt Col Derek Marchlewicz

(W) (301) 757-5026

Derek.marchlewicz@navy.mil mailto:Paul.hryhorenko.ctr@navy.mil

10.6 The VX-23 Operations Officer is:

LCDR Travis Hartman

(W) (301) 342-5569

Travis.j.hartman@navy.mil

11.0 Standards of Quality and Timeliness

PBSOW

Paragraph

Performance

Objective

Performance

Standard

Acceptable Quality

Level

Method of

Surveillance

8.1 Flight Briefings Thorough 1 hr briefing

covering aircraft systems limitations, procedures and safety. A second briefing may be required.

Thorough briefing provided to government aircrew prior to flight demonstration.

Government

Observation &

Analysis

8.2 Safety Pilot provided

to act as Pilot-in-

Command

Safety Pilot must meet minimum qualifications as specified in Paragraph 7.0.

Safety Pilot meets

100% of requirements.

Government

Observation &

Analysis of applicable documents

8.3 Maintenance, oil, special equipment, and other support

services

All services required to maintain aircraft to execute the flight demonstrations.

100% of services provided

Government

Observation &

Analysis

8.4 Provide any flight

gear specific to the aircraft type

All required flight gear provided.

100% of gear provided Government

Observation &

Analysis

8.5 Fully Operational

Extra 300 series aircraft

Provided aircraft must meet applicable FAA standards for the appropriate category and class, and as stated in paragraph 6.0.

Aircraft meets 100% of applicable FAA standards.

Government

Observation &

Analysis

8.6 Maintenance Logs

and Inspections

Accessibility for USNTPS to review aircraft logs, maintenance records, and perform an aircraft inspection

(as required).

Full compliance Government

Observation &

Analysis

8.7 Demonstration Flight

Hours

Provide up to 37 demonstration flight hours to government aircrew.

Flight hours provided. Government

Observation &

Analysis

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

Section F - Deliveries or Performance

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC

2018)

(a) Definitions. As used in this clause--

Contract financing payment means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include--

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress

Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include--

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

Electronic form means any automated system that transmits information electronically from the initiating system to affected systems.

Invoice payment means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include--

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-

Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price

Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

Receiving report means the data prepared in the manner and to the extent required by Appendix F, Material

Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the

Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when-

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and

Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the

TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

https://wawf.eb.mil/

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

________COMBO________________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

____SEE SECTION E________________________________________________________

https://www.sam.gov/

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N64142

Issue By DoDAAC N00421

Admin DoDAAC** N00421

Inspect By DoDAAC N00421

Ship To Code N00421

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N00421

Service Acceptor (DoDAAC) N00421

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Lt Col Derek Marchlewicz derek.marchlewicz@navy.mil, Phone Number: 301-757-5026 mailto:derek.marchlewicz@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-TXT-PAY PAYMENT INSTRUCTIONS (APR 2018)

For Government Use Only

Contract/Order

Payment Clause

Type of

Payment

Request Supply Service Construction

Payment Office

Allocation Method

52.212-4 (Alt I), Contract Terms and

Conditions—

Commercial Items

52.216-7, Allowable

Cost and Payment

52.232-7, Payments under Time-and-

Materials and Labor-

Hour Contracts

Cost Voucher X X N/A Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-1, Payments Navy

Shipbuilding

Invoice (Fixed

Price)

X N/A N/A Line Item specific by fiscal year. If there is more than one

ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed-Price

Research and

Development

Contracts;

Invoice X X N/A Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-3, Payments under Personal

Services Contracts;

52.232-4, Payments under Transportation

Contracts and

Transportation-Related

Services Contracts; and

52.232-6, Payments under Communication

Service Contracts with

Common Carriers

52.232-5, Payments

Under Fixed-Price

Construction Contracts

Construction

Payment

Invoice

N/A N/A X Line Item specific by fiscal year. If there is more than one

ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress

Payments

Progress

Payment*

X X N/A Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress

Payments are considered contract level financing, and the

“contract price” shall reflect the fixed price portion of the contract per FAR 32.501-3.

52.232-29, Terms for

Financing of Purchases of Commercial Items;

52.232-30, Installment

Payments for

Commercial Items

Commercial

Item

Financing*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR

32.207(b)(2) and 32.1007(b)(2).

52.232-32, Performance-Based

Payments

Performance-

Based

Payments*

X X N/A Specified in approved payment.

The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR

32.207(b)(2) and 32.1007(b)(2).

252.232-7002, Progress Payments for

Progress

Payment*

X X N/A Allocate costs among line items and countries in a manner

Foreign Military Sales

Acquisitions acceptable to the Administrative

Contracting Officer.

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).