RFQ Maintenance Garage Repair 5TD0 Structural and Overhang.docx

The Ohio Department of Natural Resources is requesting bids for: West Branch State Park Structural Repairs Maintenance Garage and overhang awning Name or Title of the Service or Supply: Structural Repairs Maintenance Garage and overhang awning Ordering Division and address: West Branch State Park, 4958 Rock Spring Road, Ravenna, OH 44266 Specifications Maintenance garage (36’ x 56’) has support beams (16 total) that are degraded and need replacement or structural enhancement. Door supports (4 of the 16posts) need replaced. The door headers, facia and soffits are rotted and need repaired or replaced. Need a shed roof off the East side of building- see example photo below.

Completion/Delivery Date: March 27, 2026 Specifications/Scope of Work

1. Structural supports for Maintenance Garage need replaced or enhanced. There are 16 posts at different heights needing repaired/enhanced with pressure treated lumber. The four of the 16 posts by garage doors need replaced. Alternatively, 12 of the posts could have a new support beam bonded to it for support.

2. Rotten soffit, fascia, and headers need repaired/replaced. Four posts along this door line edge will need replaced.

3. Example below: a shed roof overhang on gable end.

East end gable wall of maintenance garage where overhang will be constructed Delivery West Branch State Park, Maintenance Compound, 4958 Rock Spring Road, Ravenna, OH 44266 Manager John Trevelline 330-604-3708 john.trevelline@dnr.ohio.gov F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Site Visit & Point of Contact If bidders do not need to schedule an appointment, use the following:

Prior to submitting a bid response, offerors are encouraged to visit the West Branch State Park, 4958 Rock Spring Road, Ravenna, OH 44266 If bidders need to schedule an appointment, use the following:

To schedule an appointment, contact: John Trevelline 330-604-3708 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-421

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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