RFQ Maintenance Garage Repair 5TD0.docx

Needed Service or Supply: Structural Repairs Maintenance Garage Ordering Location and Address: West Branch State Park, 4958 Rock Spring Road, Ravenna, OH 44266

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Project Background Maintenance garage support beams (16 along perimeter) are degraded and need replacement. The area around the building (36’ X 56’) needs graded so the water runs away. New gutters need installed on both sides and soffits repaired. Need a shed roof off the East side of building. Please bid separate commercial 26 gauge minimum aluminum ribbed panel metal siding for the 36’ by 56’ building.

Specifications/Scope of Work

1. Structural supports on perimeter need replaced, approximately 16 at different heights using pressure treated lumber.

2. Area around building needs graded away from structure.

3. Gutters need replaced and soffit and headers need repaired/replaced.

4. Add a shed roof overhang on gable end.

Example:

East end gable wall of maintenance garage

5. Please bid separate commercial 26 gauge minimum aluminum ribbed panel metal siding for the 36’ by 56’ building.

Delivery Contact:

John Trevelline Park and Watercraft Manager West Branch and Lake Milton State Parks john.trevelline@dnr.ohio.gov m: 330-604-3708 Ohio Department of Natural Resources 16801 Mahoning Ave Lake Milton, Ohio 44429 Completion/Delivery Date: March 27, 2026

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the maintenance garage at 4958 Rock Spring Road, Ravenna Ohio 44266. Please contact John Trevelline for a time.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder may be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-421

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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