RFQ Madden MHC 19-444DHS-MENTH-B-7824~1.doc

Illinois Department of Human Services R E Q U E S T F O R Q U O T E

Bid #19-444DHS-MENTH-B-7824

AGENCY:

John J. Madden Mental Health Center

ADDRESS:

1200 So. First Avenue

CITY:

Hines, IL 62706

CONTACT:

Patrick Riordan, Chief Engineer

PHONE:

(708) 338-7334

FAX:

(708) 338-7233

EMAIL:

Patrick.Riordan@illinois.gov Specifications and Requirements:

The John J. Madden Mental Health Center is seeking a vendor to provide materials and labor required for the installation Security Screens in the Center’s patient bedrooms and patient areas at the address above.

The vendor shall be required to provide all labor, materials, and tools/equipment for the installation of sixty-four (64) Kane Aluminum Defender (operable) Level 7 Security Screens Model A-DEF-28-O with 10 mesh .028 dia. stainless steel woven wire cloth. The Center requires Kane brand, so it can match the existing Kane Security Screens, Screen Doors, Locking System and Keys.

Kane 107 bitt key locks, A5 keys, standard scribe angles, mullions as required.

Operable guards to be mounted to masonry openings.

All mounting fasteners are to be stainless steel screws with lead anchors.

Exterior fire Department Lock Release.

Baked standard power finish of screen and frame work is to be Kane standard Dark Bronze

The work will take place in seven (7) separate buildings called pavilions. All work will be scheduled in phases by the Chief Engineer.

A Mandatory site visit is scheduled for Friday, May 17, 2019 @ 2:00pm in the Administration Building Conference Room #1235 so exact measurements can be taken.

Bids are due by 8:00am, Thursday, May 23, 2019.

All work is to be completed during normal business hours of 7:00am to 4:00pm, Monday through Friday unless otherwise approved by the Chief Engineer.

The Vendor shall schedule the delivery of all materials/supplies through the Engineering Department to ensure there is no disruption to the Center’s operation.

The Vendor shall immediately report any hazardous conditions and/or items in need of repair to the Chief Engineer.

The Vendor shall dispose of all waste generated during the completion of services. Any and all environmental laws, standards or codes issued by any Environmental Protection Agency (EPA) entity shall be followed including those regarding waste and its disposal.

Dumpsters shall be provided by the Vendor. All deliveries and removals shall be scheduled through the Engineering Department to ensure there is no disruption to the Center’s operation. The Center will make an area available for the dumpster to be set.

The Vendor shall provide the Center with, at a minimum, a one (1) year warranty to guarantee the services provided. The warranty shall cover all services provided by the Vendor to complete the repairs and upgrades including but not limited to labor, travel, supplies and parts that are not covered by a manufacturer’s warranty.

The Vendor shall be responsible for submitting an invoice to the Business Office for payment at the completion of the project. The invoice must list the services rendered, the date (s) and time(s) of services, work location, work order number (if applicable), description of services, hours of labor and cost of materials, parts and/or supplies utilized.

The Vendor’s employees shall demonstrate competence and experience in their work and quality work is required. Hasty and careless performance of work will not be acceptable. Work that is deemed unsatisfactory will immediately be called to the attention of the Vendor and corrections will be made at the Vendor’s expense.

Any area of the Center or Center’s grounds that is damaged during this service, including but not limited to delivery of materials/supplies and/or dumpsters, Vendor, vendors employees and/or subcontractor vehicles, shall be restored to its original condition by the Vendor at no additional cost to the Center.

The Vendor’s employees shall carry identification, supplied by the Vendor, at all times.

The Vendor and Vendor’s employees shall obey all traffic regulations at the Center. All unattended vehicles must be locked, and the motor shut off.

All vehicles belonging to the Vendor or Vendor’s staff shall be parked in the north parking lot of the Center located at First Avenue and Roosevelt Road.

The Vendor and Vendor’s employees shall not leave any tools, equipment or materials unsupervised, as they could become a potential safety hazard. Vehicles, tools and work supplies are to be secured at all times.

This is a Permanent Improvement Funded project and must be completed and billed by June 30, 2019.

COMPANY NAME:

VENDOR’S QUOTE TOTAL:

DATE:

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED