RFQ-Lodging BPA.pdf

DEPARTMENT OF THE AIR FORCE

119TH WING (ANG)

1400 32nd AVENUE NORTH

FARGO NORTH DAKOTA 58102-1051

Happy Hooligans

2 April 2021

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The 119th Wing, North Dakota Air National Guard, has a requirement to establish a Blanket

Purchase Agreement (BPA) for Unit Training Assembly (UTA) Lodging in Minot, ND and

Bismarck, ND. The 119th WG intends to enter into a BPA for a period of up to five years (June 1, 2021 to May 31, 2026). Lodging facilities must be within thirty (30) road miles of the Minot Air

Force Base, 425 Summit Drive, Minot, North Dakota 58705 and within ten (10) road miles of

Fraine Barracks, 430 Fraine Barracks Road, Bismarck, ND 58504. This BPA will have a period of performance of five (5) years from date of agreement via issuance of Blanket Purchase

Agreement Calls. Please find the below Vendor Contact Information along with attached Terms and Conditions, Statement of Work, and Quote Sheet. Please review these documents in their entirety for a complete description of this requirement.

2) The solicitation number is W50S88-21-R-0103 is issued as a Request for Quotes (RFQ) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC)

2021-05 Effective 10 March 2021. This solicitation is 100% set aside for small business IAW

FAR 19.502-2(a). The North American Industry Classification System (NAICS) code is 721110 and the small business size standard is $35 million.

3) This agreement will be in effect for a period not to exceed five (5) years commencing on June 1, 2021 or until the total spent on the master BPA reaches $250,000.00 (whichever occurs first), or until such time either party to this agreement requests that it be canceled in writing (30 day notice required).

Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring products and services on an as-needed basis from qualified sources that are readily available and thus eliminates the need for repetitive costly re-procurements. There is no minimum or maximum guaranteed quantity. All BPA Call Orders must be acknowledged by the selected vendor in order to be retained on the BPA calling list. The 119th WG does not intend to pay for any information provided under this notice. The 119th WG is not obligated to notify respondents of the results of this notice.

4) Period of Performance

Period of Performance: June 1, 2021 – May 31, 2026

First Dates of Required Lodging: For Minot, ND it will be Thursday, June 24th, 2021

Through Thursday, July 1st, 2021 and for Bismarck it will be Wednesday, June 2nd, 2021 through Sunday, June 6th, 2021. Future UTA Dates will be provided by request.

This requirement is for single and double occupancy commercial lodging. The number of personnel requiring lodging will fluctuate based on mission requirements of the 119th Wing, NDANG. Please see Attachment 2, Statement of Work, for further details.

5) The Government intends to award one BPA resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous and provide the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a) Price. Note that pricing may never exceed the lodging rate, which is available at https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup. Although the government is allowed to pay up to the per diem rate, please provide your best and final pricing. Quotes should contain actual prices for use in evaluating quotes.

**Pricing for a minimum of four (4), but not more than six (6) hotels/properties in Minot, ND and Pricing for a minimum of one (1), but not more than three (3) hotels/properties in

Bismarck, ND accordance with Technical Acceptability requirements are required for consideration of award. This is a minimum requirement for evaluation purposes.

b) Past Performance. May be based on one or more of the following:

i. The contracting officer’s knowledge of and previous experience with the supply or service being acquired;

ii. Customer surveys, and past performance questionnaire replies;

iii. The Government wide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov; or

iv. Any other reasonable basis

c) Technical Acceptability. The following items will be rated as Acceptable (hotel property clearly meets the minimum requirements) or Unacceptable (hotel property does not clearly meet the minimum requirement)

i. Conformance to the Statement of Work

ii. Fire Department Assessment: Electrical, exit lighting, exits, exterior inspection, fire alarm system, fire extinguishers, sprinkler system, fire prevention, fire doors, gas appliances.

iii. Security Forces Assessment: Local Police reports/Physical security of the facilities.

iv. 219th SF Force Protection Requirements Inspection: All items listed in the statement of work will be reviewed.

v. Public Health Assessment: Inspection of sanitation requirements, safe food handling procedures, pest control, laundry area and gym/pool sanitation.

vi. Hotels will be expected to meet a minimum of Midscale quality. Economy style hotels will not meet technical requirements. Midscale hotels include, but not limited, to Best Western, Wingate by Wyndham, Baymont Inn & Suites, and Homewood https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup

Suites. Economy hotels include, but not limited to, Microtel, Days Inn, Super 8, Howard Johnson, and Travelodge. Technical acceptability will be based on the proposals compliance with the Solicitation and SOW.

vii. Travel distance must not be more than the following for each site:

30 miles from Minot AFB, 475 Summit Drive, Minot, ND 58705 based on

Google Maps, with a preference for properties closer to the location for convenience of members.

10 miles from Fraine Barracks, 430 Fraine Barracks Road, Bismarck, ND 58504 based on Google Maps, with a preference for properties closer to the location for convenience of members.

6) Instructions to Offerors:

a) Return a completed copy of the Quote for a minimum of four (4) hotels/properties for Minot, ND and a minimum of one (1) hotel/properties for Bismarck, ND.

b) Quotes in response to this solicitation must include the Offeror’s Company Name, POC

Name, Phone Number, CAGE Code or DUNS Number.

c) Quotes must be valid until May 31, 2021.

d) A copy of FAR 52.204-24, Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment, must be completed and returned with any quote.

e) Offerors are required to be registered in SAM (https://www.sam.gov) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Contractors shall maintain active SAM registration throughout the term of any

BPA.

7) Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8) Quote Submission Requirements: Quotes are due no later than Thursday, 22 April 2021 at

1500 HRS (3:00 pm) Central Standard Time (CST), as it is the intent of the 119th WG to have an awardee for this BPA identified by 10 May 2021.

Quotes must include the following:

1. Vendor Contact Information Sheet below.

2. Lodging Quote Sheet with properties submitted for consideration.

3. Completed FAR Clause 52.204-24 Certification

Point of contact for this acquisition is:

2d Lt Brian Erdmann MSgt Tamara Stavenes

Contracting Officer Contract Specialist

1400 32nd Ave. North 1400 32nd Ave. North

Fargo, ND 58102-1051 Fargo, ND 58102-1051

Email: brian.erdmann@us.af.mil Email: tamara.stavenes@us.af.mil

Fax: 701-451-2334 Fax: 701-451-2330

All questions regarding the RFQ package must be submitted in writing to the above e-mail addresses by Monday, 12 April 2021 at 1200 HRS (12:00 pm) Central Standard Time (CST).

Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

TAMARA STAVENES, MSgt, NDANG

119th Wing Contract Specialist

Please send quotes by email to brian.erdmann@us.af.mil and tamara.stavenes@us.af.mil no later than

Thursday, 22 April 2021 at 1500 HRS (3:00 pm) Central Standard Time (CST). Late quotes may be rejected at the Contracting Officer's discretion.

Attachments

1. Terms and Conditions (IAW FAR 13.303-3)

2. Statement of Work

3. Lodging Quote Sheet

4. FAR Clause 52.204-24 Certification

** Please continue to next page mailto:brian.erdmann@us.af.mil mailto:tamara.stavenes@us.af.mil

Vendor Contact Information

Offeror Name: ___________________________________________________

Address: ___________________________________________________

Point of Contact: ___________________________________________________

Phone Number: ___________________________________________________

Email Address: ___________________________________________________

Tax Identification Number (TIN): ___________________________________________________

DUNS: ___________________________________________________

CAGE CODE: ___________________________________________________

Circle One: Offeror is / is not a Small Business.

Circle One: Offeror is / is not SAM registered in www.sam.gov

GSA Contract No. (if applicable): _____________________________________________

NOTE: This RFQ form shall be completed and submitted in addition to any other quote form utilized by Offeror. Unit pricing should be all-inclusive. Please thoroughly review the attached Statement of Work (SOW) for a full description of services prior to providing pricing.

*Prices shall include all costs.

Offer is valid for ______ days after date of signature.

PLEASE REVIEW THE ENTIRE DOCUMENT.

_______________________________________ Date:___________________

Contractor Authorized Representative

** Please continue to next page http://www.sam.gov/

****Clauses and Provisions****

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-

Representation

FAR 52.204-7 System for Award Management

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal

Law

FAR 52.212-1 Instructions to Offerors-Commercial Items

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 Post-Award Small Business Program Rerepresentation

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies

FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.225-13 Restrictions on certain foreign purchases

FAR 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—

Representation and Certifications

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management

FAR 52.232-36 Payment by Third Party

FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.252-5 Authorized Deviations in Provisions

FAR 52.252-6 Authorized Deviations in Clauses

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—

Representation

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DFARS 252.211-7003 Item Unique Identification and Valuation

DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance

Evaluations

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate

DFARS 252.225-7001 Buy American and Balance of Payments Program

DFARS 252.225-7012 Preference for Certain Domestic Commodities

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.232-7017 Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration

DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 52.247-7023 Transportation of Supplies by Sea