RFQ_Locker_System.pdf

Employment Development Department Request for Quote (RFQ)

Date: 05/30/2025

Enclosed is a Request for Quote (RFQ) Package, for the procurement of thirty-seven (37) locker units (2 per locker unit) for a total of seventy-four (74) locker compartments. Please refer to the attached Scope of Work with purchasing requirements, dimensions, and the locker building placement.

The Employment Development Department (EDD) invites you to submit a quote for the items specified on the attached Request for Quote Worksheet (Worksheet). Vendors who are interested in submitting a quote must carefully read the instructions contained herein. Failure to read these instructions, and terms and conditions included in this RFQ package will be at the bidder's risk.

Vendor who is interested in submitting a quote must complete the attached Worksheet and provide unit price for each line item listed and shipping/inside delivery cost.

Vendors are also required to fill out and sign the (attached) forms and submit them with the quote. The Completed EDD’s RFQ Worksheet and the required forms must be returned to my attention via email to monique.rivera@edd.ca.gov by 3:00 PM PST on June 13, 2025.

Please submit the following completed documents:

• EDD’s RFQ Worksheet

• Bidder Declaration (GSPD-05-105)

• CalRecycle 74

• Darfur Contracting Act Certification

• Copy of California Seller’s Permit

• California STD. 204, Payee Data Record

• Federal Debarment Certification Form (if over $25,000)

• PCC 2010 Certification (if over $100,000)

• Lobbying (if over $100,000)

By submitting quotes, your firm agrees to comply with following provisions located on the Department of General Service’s website at www.dgs.ca.gov:

The Bidder Instructions GSPD-451:

Bidder Instructions GSPD-451

Non-IT General Provisions (NITGP) Goods (Rev. 2/20/25):

https://www.dgs.ca.gov/%7E/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf mailto:monique.rivera@edd.ca.gov http://www.dgs.ca.gov/ https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.dgs.ca.gov/%7E/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf https://www.dgs.ca.gov/%7E/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf

The State Commercially Useful Function Provision:

In accordance with Government Code Section 14837 and Military and Veterans Code, Section 999 all certified Small Businesses (SB)/Micro-Businesses (MB) and Disabled Veteran Business Enterprise (DVBE) contractors, subcontractors and suppliers that bid on or participate in a state contract, regardless of whether it is a verbal or written solicitation must perform a Commercially Useful Function (CUF). A certified SB/MB or DVBE is deemed to perform a CUF if the business does all of the following:

• Is responsible for the execution of a distinct element of the work of the contract.

• Carries out its obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for this business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

Target Area Contract Preference Act:

The TACPA preference will be granted for this procurement. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with the bid: Target Area Contract Preference Act (TACPA).

Gen AI Technology:

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.dgs.ca.gov/-/media/9AA853B62DF648CCBCD3EF32D10293CC.ashx https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=11549.64.&highlight=true&keyword=Generative%20Artificial%20Intelligence

If you have any questions or inquiries, or should need any clarifying information concerning this RFQ, please contact Monique Rivera via email at monique.rivera@edd.ca.gov.

Monique E. Rivera Purchasing Analyst Business Operations Planning and Support Division BOPSD, MIC # 62-1 Administration Branch monique.rivera@edd.ca.gov

State of California Employment Development Department www.edd.ca.gov

Our Business is Your SuccessSM mailto:monique.rivera@edd.ca.gov mailto:monique.rivera@edd.ca.gov http://www.edd.ca.gov/

Scope of Work

Locker Purchasing Requirements Quantity:

• 37 locker units, with a total of 74 locker compartments (2 per locker unit)

Requirements:

• Locker units must be California ADA compliant

• Each locker unit should have two separate locker compartments

• Locker compartments should lock and be secure to hold confidential mail

• A keypad function will allow a tenant’s user code to open an individual locker compartment with that assigned code

• Each tenant user code will only open the locker assigned to that code

• Powered locker units must operate on a standard 110VAC

• Installation services are not required

• Holding billing to be included within the price quote, if necessary

Administrator Requirements:

• Administrator can set/change tenant user codes for each locker compartment

• Administrator can easily open/access all individual lockers for mail delivery/collection (administer code and/or master key access)

Installation:

• Delivery to be scheduled for and take place in November 2025

• Must be designed to comply with California Building Code to withstand earthquakes

• Locker units must be designed to be mounted on wall studs at 24 inches on center

Service/Support:

• Minimum one year warranty of product

Sample Locker with Dimensions

Locker Building Placement