RFQ Liquid Nitrogen Storage System.pdf

Request for Quote

Liquid Nitrogen Storage System

Solicitation Number: HU000126QE030 Solicitation Issue Date: 11 Aug 2026

Questions Date/Time 14 Aug 2026 10:00PM EST Response Date/Time: 19 Aug 2026 10:00PM EST

PSC: 6640 Laboratory Equipment and Supplies

Contact Points: Ryan Jeffers, Contract Specialist Email: ryan.jeffers@usuhs.edu

Emily Mashek, Contracting Officer Email: emily.mashek@usuhs.edu

Contracting Office: Uniformed Services University of the Health Sciences (USU) Acquisitions Directorate 4301 Jones Bridge Road, Bethesda, MD 20814

This is Request for Quotes (RFQ) commercial supplies in accordance with (IAW) FAR part 12 and FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ.

This requirement is a total small business set-aside. The North American Industry Classification System Code (NAICS) for this requirement is 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. Size standard: 1,250 employees.

This RFQ incorporates the provisions and clauses in effect in Federal Acquisition Circular 2026-01 dated 13 Mar 2026 and Defense Federal Acquisition Regulation Supplement dated 7 May 2026. Refer to the FAR and DFARS for this information at www.acquisition.gov.

Requirement Description

This is a Request for Quote for a Liquid Nitrogen Storage System, to include one storage tank and one isothermal freezer. See Attachment 1 for minimum specifications.

CLIN 0001 Liquid Nitrogen Storage System

Qty: 1 Storage Tank UoM: Each Unit price: Extended Price:

Qty: 1 Isothermal Freezer with Freezer Racks UoM: Each Unit price: Extended Price:

Delivery: F.O.B Destination to 4301 Jones Bridge Road, Bethesda, MD 20814

This requirement requires full installation of equipment. Please refer to Attachment 1: Liquid Nitrogen Storage System Specifications. Include delivery and installation in the final total price.

General Information

Basis of Award – Trade Offs/Best Value

The Government will award a purchase order resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotes:

(i) Technical: The Government may trade off price for technical specifications and performance, including processes, quality control, and delivery schedule and installation.

(ii) Past Performance: The Government will evaluate the vendor’s past performance history using vendor past performance submissions and Government contract databases included the Supplier Performance Risk System and the Contractor Performance Assessment Reporting System.

(iii) Price: The Government will evaluate the vendor’s proposed price for reasonableness.

(b) Evaluation Approach

The Government intends to award a purchase order to the vendor that provides the best value to the Government. This may result in an award to a vendor other than the one with the lowest price. A trade-off analysis will be performed to determine the best value. The perceived benefits of a higher-priced quote must merit the additional cost.

Past Performance Evaluation:

Vendors may submit past performance information for the same or similar requirements within the past three (3) years. The Government will assess the quality and relevance of this past performance.

Questions

Quoters shall submit all questions about this RFQ in writing to the Contracting Officer and the Contract Specialist no later than the date and time specified above. All responses to the questions shall be in writing, without identification of the questioner, and will be included in any potential amendment to the RFQ. The Government will provide copies of any amendments to the RFQ to interested parties. The contractor is required to acknowledge receipt of all RFQ amendments, if any.

Quote Submission

Quoters shall submit their quotes via email to the Contracting Officer and the Contract Specialist no later than the date and time specified above. FAX quotations will not be accepted. Responses received after the response date and time will not be considered.

Cancellation

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

System for Award Management (SAM)

In order to be eligible for an award, vendors must be registered and active in SAM.gov.

Instructions to Offerors

Technical Requirements

1. Quoters must provide a detailed overview of the product provided and technical solutions to augment their quote.

2. Quoters may submit multiple quotes for different brands and models and may include multiple pricing structures with the quotes for minimum warranty (one-year) and preferred extended warranty (three-years).

3. Quote submissions must include the following information:

a. Company’s full name and address

b. CAGE, Unique Entity Identifier (UEI), and Tax Identification Number

c. Name, title, phone number, and email of the person authorized to sign contracts for the company.

d. Warranty Documentation

e. Delivery schedule after receipt of items.

Price Quote

1. The quote should provide prices and solutions to meet all the requirements of the Salient Characteristics provided above. The offeror may add lines to their quote if needed to account for additional items or for items that are separately priced.

2. The Offeror must provide a price for each item listed and provide a total delivered price, to include the shipping/installation costs.

3. If an item is not separately priced, offerors may enter NSP (not separately priced) or $0.00 in the price column. For example, if shipping is included in the price, enter NSP or $0.00 in the price column.

4. Quote prices shall be valid for a minimum of 30 days.

Provisions and Clauses

This RFQ is subject to the FAR provisions and the Defense Federal Acquisition Regulations (DFARS) provisions and clauses listed in Attachment 2.

List of Attachments

Attachment 1: Liquid Nitrogen Storage System Specifications Attachment 2: Provisions and Clauses