RFQ Letter HT9407-25-Q-0003 - Signed.pdf
PDF 209 KB Posted
- Attached to
- Medical Records Shredding Federal contract opportunity
- Solicitation number
- HT940725Q0003
- Issued by
- Defense Health Agency
About this file
This is a Request for Quotation (RFQ) for medical records shredding services for the 375th Medical Group at Scott Air Force Base, Illinois. The solicitation (HT9407-25-Q-0003) is a 100% small business set-aside for bi-weekly on-site shredding/destruction of Personally Identifiable Information (PII) and Protected Health Information (PHI) documents in compliance with HIPAA. The contract period runs from 5 June 2025 to 4 June 2030, consisting of a base year and four 12-month option periods, with a NAICS code of 561990 and Product Service Code R614.
Key milestones include the RFQ release on 21 May 2025, a questions and answers period from 21-27 May 2025, quote submission deadline of 29 May 2025 at 5 pm ET, evaluation starting 2 June 2025, and contract award on 4 June 2025. The contractor shall provide lockable containers and destroy various medical documents including paper records, patient information cards, CDs, radiographic films, and labeled medicine bottles. The government point of contact is Christopher Comish, Contract Specialist, and the solicitation includes attachments for Performance Work Statement, Pricing, Provisions and Clauses, Questions Submission Form, and Service Contract Act Wage Determination.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| HT940725Q0003A Attachment 5 SCA WD 2015-5075 (Rev. 28).pdf | ||
| HT940725Q0003A Attachment 2 Pricing.pdf.xlsx | XLSX spreadsheet | |
| RFQ Letter HT9407-25-Q-0003A.pdf | ||
| HT940725Q0003A Attachment 3 Provisions and Clauses.pdf | ||
| Previous Attachment 4 Questions and Answers Submitted.xlsx | XLSX spreadsheet | |
| HT940725Q0003A Attachment 4 Question Submission Form.xlsx | XLSX spreadsheet | |
| HT940725Q0003A Attachment 1 Performance Work Statement.pdf | ||
| HT940725Q0003 Amendment 1 Attachment 4 Questions and Answers Submitted.xlsx | XLSX spreadsheet | |
| HT940725Q0003 Attachment 1 Performance Work Statement.pdf | ||
| HT940725Q0003 Attachment 2 Pricing.pdf.xlsx | XLSX spreadsheet | |
| HT940725Q0003 Attachment 4 Question Submission Form.xlsx | XLSX spreadsheet | |
| HT940725Q0003 Attachment 5 SCA WD 2015-5075 (Rev. 28).pdf | ||
| HT940725Q0003 Attachment 3 Provisions and Clauses.pdf |
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Text version
REPLY TO
ATTENTION OF
DEFENSE HEALTH AGENCY
7700 ARLINGTON BOULEVARD, SUITE 5101
FALLS CHURCH, VIRGINIA 22042-5101
Defense Health Agency Contracting Activity (DHACA) 21 May 2025
LETTER REQUEST FOR QUOTATION (RFQ)
Scott AFB Medical Records Shredding
Solicitation # HT9407-25-Q-0003
The Period of Performance (POP) start date is 5 June 2025 – 4 June 2030. The award will consist of a base year plus 4 options. The base year and the options are each 12 months long. This contract award will be issued in accordance with the Performance Work Statement (PWS) and Pricing structure. The NAICS is 561990 and the PSC is R614. This letter and enclosures herein shall serve as the Government’s formal RFQ to satisfy the effort described herein.
Requirement
The contractor shall perform bi-weekly (every other week) on-site shredding/destruction of all the PII and PHI documents IAW the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The contractor shall provide lockable containers for the collection of PII/PHI documentations, to include a mix of assorted; paper document, forms, card stock-patient information cards, patient record folders, CD’s, plastic radiographic film/cardboard sleeves, plastic medicine bottles with patient labels and printed adhesive patient labels. Plastic radiographic film/cardboard sleeves maybe combined with paper documents or have separate pick up. The requirement is further defined in the attached Performance Work Statement.
Location of Services
375 MDG,
310 W. Losey St., Building 1530, Scott Air Force Base, IL 62225 Attn: Anita Manley (COR)
(618) 256-7436
DODAAC: HT1177
Government Point of Contact
The Government POC is Christopher Comish, Contract Specialist, or Tina Mitchell, Contracting Officer. Christopher Comish may be reached via email at christopher.j.comish.civ@mail.mil, or via phone at (210) 952-8620. Tina Mitchell may be reached via email at tina.d.mitchell3.civ@health.mil, or via phone at (726) 203-0047. Submit all questions via email using the attached Question Submission mailto:christopher.j.comish.civ@mail.mil mailto:james.w.hill2.civ@mail.mil
Form. An amendment will be posted on SAM.gov with the answers to allow all offerors access.
Milestones
RFQ Released 21 May 2025 Questions and Answers 21 May 2025 – 27 May 2025 Amendment posted for Q&A 27 May 2025 Quote Due 29 May 2025 at 5 pm ET.
Evaluation starts 2 June 2025 Award 4 June 2025
Contractor Quote
The Offeror shall submit their quote in accordance with the attachments specified below. Please propose prices by filling out the Pricing attachment. Please include a statement that the quote is valid for 45 calendar days. Please submit your quote no later than 5 pm ET on 29 May 2025. Any quotes received after the indicated time/date above will be considered non-compliant and will not be evaluated.
If you have any questions concerning this RFQ, please contact Christopher Comish at the email address or phone number above.
Sincerely, Tina D. Mitchell Contracting Officer
Encl:
(1) Attachment 1- PWS
(2) Attachment 2- Pricing
(3) Attachment 3- Provisions and Clauses
(4) Attachment 4- Questions Submission Form
(5) Attachment 5- SCA Wage Determination
| Scott AFB Medical Records Shredding |
| Solicitation # HT9407-25-Q-0003 |
| Requirement |
| Location of Services |
| Government Point of Contact |
| Milestones |
| 2025-05-21T17:41:03-0500 | |
| MITCHELL.TINA.DIANE.1185302241 |
File details come from the government source that posted it. Updated .