RFQ Letter 426483.pdf

Procurement & Property Management Division

Building 1005S P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4605 kkirkenda@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

March 28, 2023

Subject: Request for Quotation (RFQ) No. 426483 Superconducting Wire (Type 1) for Direct Wind Cable

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of

Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE) herewith solicits your quote for Superconducting Wire

(Type 1) for Direct Wind Cable as outlined in as outlined in Enclosure 1, Contract

426483. This effort is being solicited utilizing Full and Open Competition under

NAICS 331420, Copper Rolling, Drawing, Extruding, and Alloying with a business size standard of 1,000 employees and a Firm Fixed Price contract is anticipated.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide Superconducting Wire (Type 1) for Direct Wind

Cable in strict accordance with Enclosure 1, Contract 426483 and its attachments.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 5pm EST on 18 April 2023. Any offer received after this time and date may not be considered. Award is expected to be made on or about 10 May

2023. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

Questions are due by 3 May 2023 at 5 PM EST. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

Electronic submissions of formal quotations are required and will be accepted as follows:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to kkirkenda@bnl.gov with the BSA RFQ

Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars.

mailto:kkirkenda@bnl.gov

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the

Federal Help Desk at 866-606-8220. By signing the attached Quotation

Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

4.3 Payment Terms and Freight

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered

At Place, Brookhaven National Laboratory, Upton, Long Island, New York

(Freight Prepaid) Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.4 Government Property

The Offeror shall provide a description of any contemplated use of

Government property that is currently in the possession of the Offeror.

Provide the name and point of contact of the cognizant Government

Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note.

The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract.

4.5 Contractor Registration in BSA’s System

The successful offeror will be required to fill out an IRS W-9 form and a

Bank Information form for ACH/EFT contract invoice payments.

http://www.sam.gov/ http://www.sam.gov/

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

Sincerely, Kevin Kirkendall

Contracts Administrator

Enclosures: 1. Draft Contract No. 426483

2. Quotation Pricing Sheet