RFQ Kadena Marina Dock.pdf

PROCURE AND INSTALL DEHUMIDIFIERS, BLDG 3490

Combined Synopsis/Request for Quote: Kadena Marina Dock

Issued on: September 12, 2025 (The quote shall remain valid until 31 December 2025)

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. The solicitation FA5270-25- Q-A115 is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote.

This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 – 08/07/2025.

• Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

• The North American Industry Classification System (NAICS) code is 488310 – Port and Harbor Operations. The Product Service Code (PSC) is M2CA – Ship Husbanding Services – Management/Integration Service.

• Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov,in order to be considered for award. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

• For information regarding the service acceptor or point of acceptance, please refer to DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (incorporated by full text) in the Provisions and Clauses attachment.

• The following commercial provisions and clauses are applicable to this acquisition: 52.212-1, 52.212-2, 52.212- 3, 52.212-4, and 52.212-5.

• Except for what’s listed within this Combined Synopsis/Solicitation, there are no other additional terms and conditions that the Contracting Officer has considered to be necessary for this acquisition and consistent with commercial practices.

• This notice is a request for competitive quotations. Therefore, all quotations received prior to the RFQ close date will be considered.

• All yellow highlighted fields must be filled out.

• If you have any questions or inquiries, please email SSgt Christopher Nicolas at christopher.nicolas@us.af.mil no later than (NLT) 19 September 2025, 12:00 PM Japan Standard Time (JST). All questions received after this time may not be answered or entertained.

• Please submit your quote through email to the above point of contacts (POCs) NLT 19 September 2025, 12:00 PM JST.

• It is the vendor’s responsibility to monitor the SAM (https://sam.gov) system for amendments issued in reference to this requirement. Any potential amendments will be posted in the same fashion as the solicitation.

All Contractors who provide goods/services to the DoD must be registered in the System for Award Management (SAM) Found at https://sam.gov. Failure to comply with SAM registration will deem the Offeror non-responsive and may be ineligible for award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373

Combined Synopsis/Request for Quote: Kadena Marina Dock

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

• LATE QUOTES. All quotes received later than the due date may result to disqualification. Please ensure that 18CONS/PKC receives your quote timely.

• Incomplete information may result to disqualification of your quote or offer to competition.

• Attachment 1 - Provisions and Clauses

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

2. DELIVERY AND INSTALLATION ADDRESS:

CLIN 0001

Delivery & Inspection:

Door to Door:

Bldg.3490 31st RQS Kadena Air Base Nakagami District, Okinawa 904-0200

NOTE: Number of pieces, dimensions, and weights are needed to create shipping labels. If there is nothing to ship for this requirement, please put N/A in the box of the next page.

DELIVERY TIMELINE: 355 DAYS AFTER RECEIPT OF ORDER (ARO)

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

3. REQUIRED MANDATORY INFORMATION

Provide a quote for the items listed below. Failure to quote on all items will render the quote unacceptable and ineligible for award consideration in the absence of discussions.

ITEM DESCRIPTIO

N

QTY Unit Unit Price Extended Amount

CLIN 0001

PROCURE AND INSTALL

DEHUMIDIFIERS, BLDG 3490

Kadena AB is looking for a Marina Dock Upgrade with the following salient characteristics like or equal to below:

Model Structure 100Material Aluminum alloy 6061-T6Freeboard 18 nominal Floats Polyethylene filled with expanded polystyrene (EPS)Net reserve of buoyancy 30psf nominal over dead loads Decking Moisture Shield composite - Vantage (Color : Bridle/Brown)Lateral fender Rotomolded polyethylene (Color :

Gray)Corner fender Not included Mooring points 10 Tons capacity - Adjustable aluminum bollards double tracks FLEXIBLE ANCHORING Concrete anchor blocks are included in this proposal.(1) concrete anchor blocks of 8 x 8 x 1 Anchoring material for (2) anchor lines: Cable connectors for docks Polyester cables 15 meters of chain to be attached to the anchor blocks Shackles.

Mooring points 10 Tons capacity - Adjustable aluminum bollards double tracks

*Ensure all costs related to any material, removal, installation, delivery, electrical, drainage, or related services are included in the total price.*

1 Each $ _________ $ ____________

PROCURE Kadena Marina Dock TOTAL PRICE $ ____________

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

Please note: Equal items are accepted. If an equal item is offered, it must conform with the specifications of each model number. Incompatible specifications may be deemed unacceptable.

Please specify if the quote is in USD or JPY. Either currency is acceptable.

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

FOB WARRANTY ESTIMATED

DELIVERY

DATE

PAYMENT

TERMS

Destination

COMPANY

NAME

ADDRESS UNIQUE ENTITY ID CAGE CODE

POINT OF CONTACT E-MAIL ADDRESS PHONE NUMBER TAX ID NUMBER

# Pieces Package Type (Example:

Box, Container, Create, Skid/Wood Pallet, etc.)

Dimensions Weight of Each Individual Piece

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

• PROVISIONS/CLAUSES INCORPORATED BY REFERENCE (IBR)

The following FAR/DFARS/DAFFARS provisions and clauses are applicable to this solicitation: It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at: https://www.acquisition.gov/content/regulations (For full text references, go to the link above.)

See attached “Provisions and Clauses” document for FAR and DFARS clauses.

PROVISIONS/ CLAUSES INCORPORATED BY FULL TEXT (FT)

5352.201-9101 OMBUDSMAN PACAF (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUL 2023)

(a) Contractors shall not:

https://www.acquisition.gov/content/regulations

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

Issued on: September 03, 2025 (The quote shall remain valid until 31 December 2025)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)