RFQ JLNN210009_Jun_9_25_solicitation_doc.pdf
PDF 26 KB Posted
- Attached to
- Janitorial Services - New Madrid
- Solicitation number
- RFQ JLNN210009
- Issued by
- Monroe County, Missouri
About this file
The document is a Request for Quote (RFQ JLNN210009) issued by the Missouri Office of Administration - Facilities Management, Design & Construction (OA FMDC) for janitorial services at 350 Highway 61 South in New Madrid. The solicitation seeks a vendor to provide comprehensive janitorial services for a 10,024 square foot facility, with services including regular cleaning, interior and exterior window cleaning, hard floor cleaning and refinishing, carpet cleaning, furniture and cubicle cleaning, construction cleanup, and high-touch disinfecting. The RFQ was released on September 25, 2020, with bids due by October 8, 2020 at 3:00 PM CDT, and included a mandatory site visit on October 1, 2020 at 11:00 AM. The initial contract term includes options for two additional one-year renewal periods, with vendors required to provide maximum pricing for these optional periods.
The RFQ contains 20 distinct line items with unit pricing varying by service type (per square foot, linear foot, per case, or per hour). Payment terms are set at Net 45 days with Free On Board Destination delivery terms. The solicitation appears open to all vendors without specific set-aside designations or restrictions. No incumbent vendor was identified, and the document does not specify a precise contract value or budget range. Vendors must submit a signed cover page, completed pricing pages, and all applicable exhibits, with pricing evaluated on a lowest responsive and responsible bidder basis. Funding for the contract will be provided through the State of Missouri's Office of Administration budget, with vendors expected to provide all necessary labor, materials, equipment, and supplies to perform the specified janitorial services.
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Text version
Solicitation Number: RFQ JLNN210009
Janitorial Services - New Madrid
Request for Quote (RFQ)
OA - Facilities Mgmt Design & Const
September 25, 2020 - October 08, 2020
Page:2
General Header Information
RFQ JLNN210009
No. RFQ JLNN210009 Title: Janitorial Services - New Madrid Start Date: September 25, 2020 at 1:00:00 PM CDT End Date: October 08, 2020 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Competitive bid for janitorial services for New Madrid for 350 Highway 61
South.
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: OA - Facilities Mgmt Design & Const
Nanci Grannemann 301 W High St Seventh Floor Jefferson City MO, 65101 United States Tel: 573-751-0053 Fax: 573-751-7277 nanci.grannemann@oa.mo.gov
Contact Details: If you have any questions, please contact:
Nanci Grannemann 301 W High St Seventh Floor Jefferson City MO, 65101 United States Tel: 573-751-0053 Fax: 573-751-7277 nanci.grannemann@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFQ JLNN210009
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFQ. Vendors should fill out and sign the Cover Page, the Pricing Pages, all applicable exhibits
(particulary Exhibits C & E), and any others that apply. Vendors should attach the exhibits to their bid.
TOURS
Tours A tour of the building(s) identified herein will be held on OCTOBER 1, 2020, beginning promptly at 11:00 a.m.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
RFQ JLNN210009
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must print the solicitation document in order to submit a signed, completed hard copy to OA FMDC Contracts Unit, or review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload a signed, completed cover page, RFQ exhibits (e.g., Exhibit A through Exhibit F ) including completed
Pricing Pages.
Page:5
Questionnaire:
RFQ JLNN210009
Bid Submission Description: Bud Submission Requirements. Must include a signed, completed cover page, applicable Exhibits, and completed pricing pages.
Have you attached your bid document?
Type ATTACHMENT Is Required Y
Page:6
Documents:
JLNN210009 - New Madrid - RFQ.pdf
Page:7
Item Specifications
FMDC Janitorial Services
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Janitorial Services - 350
Highway 61 South square foot
10,024.0
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Janitorial Services - 350 Highway 61 South
Description: Price per square foot, per month
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Interior Window Cleaning and Other Interior Glass
Surfaces linear foot 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Interior Window Cleaning and Other Interior Glass Surfaces
Description: Per linear foot
3 Exterior Window Cleaning linear foot 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Exterior Window Cleaning
Description: Per linear foot
4 Hard Floor Cleaning -
Machine Scrub, Seal and
Wax on All Newly Laid
Hard Flooring square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Hard Floor Cleaning - Machine Scrub, Seal and Wax on All Newly Laid Hard Flooring
Description: per square foot
5 Hard Floor Cleaning -
Machine Scrub, Seal and
Wax of Hard Flooring square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Page:8
FMDC Janitorial Services
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Hard Floor Cleaning - Machine Scrub, Seal and Wax of Hard Flooring
6 Hard Floor Cleaning - Strip and Refinish of Hard
Flooring square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Hard Floor Cleaning - Strip and Refinish of Hard Flooring
7 Ceramic Floor Cleaning -
Machine Scrub and Clean including Grout square foot
1.00
Additional Item Fields
1. First Renewal Period:
2. Second Renewal Period:
Item Specification for Ceramic Floor Cleaning - Machine Scrub and Clean including Grout
8 Deep Carpet Cleaning and
Water Extraction Services square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Deep Carpet Cleaning and Water Extraction Services
9 Brushing and Spot
Cleaning of Fabric
Furniture each 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Brushing and Spot Cleaning of Fabric Furniture
Description: per piece
10 Cleaning and Vacuuming of Cloth Cubicle Partitions each 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Page:9
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Cleaning and Vacuuming of Cloth Cubicle Partitions
Description: per partition
11 One Time Construction
Clean-up square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for One Time Construction Clean-up
12 Ongoing Construction
Clean-up square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Ongoing Construction Clean-up
13 Final Clean-Up square foot
1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Final Clean-Up
14 Additional Paper Towel
Rolls case 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Additional Paper Towel Rolls
Description: per case
15 Additional Tri-Fold Paper
Towels case 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Additional Tri-Fold Paper Towels
Description: per case
16 Additional Personnel person 1.00
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Additional Personnel
Description: per hour, per person
17 Paper Towel Dispenser each 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Paper Towel Dispenser
Description: each
18 Toilet Paper Dispenser each 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Toilet Paper Dispenser
19 Soap Dispenser each 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for Soap Dispenser
20 High Touch Disinfecting person 1.00
Additional Item Fields
1. First Optional Renewal Period: Maximum Price
2. Second Optional Renewal Period: Maximum Price
Item Specification for High Touch Disinfecting
Description: per hour, per person
Page:11
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