RFQ-ITS_26-0044_Exhibit_C_-_Cost_Worksheet.xlsx

This is a Cost Worksheet Exhibit C for Request for Quote ITS 26-0044 submitted by the California Department of Forestry and Fire Protection (CAL FIRE). The RFQ seeks professional services for the design, development, testing, and deployment of an HR Grievance Tracking System that will manage public employee grievances and complaints across multiple levels of review. The project is structured across eight phases: Discovery and Requirements Definition, System Architecture and Design, System Development and Configuration, Reporting and Analytics Development, Testing and Quality Assurance, Deployment and Production Readiness, Training Transition and Documentation, and Ongoing Support and Maintenance. The response deadline for the RFQ-ITS is October 2nd, 2026 by 2:00 PM PT. The contract is offered on a time-and-materials basis with evaluation based on the Grand Total cost excluding optional years.

The cost worksheet is designed as a template for bidders to submit their proposed pricing, structured to capture staff classifications, quantities or hourly rates, and extended totals for each project phase. The template accommodates unanticipated tasks not to exceed ten percent of the total bid amount for the life of the agreement, with no obligation by the State to utilize the full amount. The worksheet includes optional renewal years for Ongoing Support and Maintenance activities in years one and two following the initial contract term. All phase subtotals, the unanticipated task subtotal, and optional year costs roll up to a Grand Total for all costs. Bidders are permitted to modify the cost worksheet to detail all costs in their proposals, with evaluation conducted on the Grand Total without optional years.